15-TRN2132247B1 Specifications and Requirement.pdf
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- Attached to
- Vinyl Bus Seat Insert Repairs (FTA)
- Solicitation number
- TRN2132247B1
- Issued by
- Broward County, Florida
About this file
This Specifications and Requirements document outlines the upholstery and repair services for vinyl bus seat inserts required by the Broward County Transportation Department (BCT) in Florida. BCT seeks a vendor to provide comprehensive upholstery and repair services for damaged seat inserts used on BCT buses, including all labor, tools, equipment, materials, supplies, supervision, and travel. The vendor must remove existing damaged material, prepare seats for new upholstery, and install replacement cushions upholstered in Enduratex Tradewinds Ultramarine fabric. Four specific seat insert part numbers are identified for repair work: Part# 51245A-TW (Insert Blue Vinyl Cushion Bottom), Part# 51235A-TW (Insert Blue Vinyl Cushion Flip Up Bottom), Part# 51240A-TW (Insert Blue Vinyl Back Cushion Flip Up), and Part# 51230A-TW (Insert Blue Vinyl Cushion Backs). The vendor must pick up defective vinyl seats within two business days of purchase order issuance and deliver refurbished inserts within seven business days, with a maximum fifteen business day turnaround from receipt. Delivery locations include the Copans Road Facility in Pompano Beach and the Ravenswood Facility in Dania Beach, Florida, with delivery required between 7:00 AM and 6:00 PM, Monday through Friday, excluding County-designated holidays.
The vendor is responsible for all transportation, pickup, and delivery costs, which must be included in the bid price on an F.O.B. Destination, freight prepaid basis. The replacement fabric must meet specific technical requirements including 100% virgin vinyl composition, 1.02-1.10 mm thickness, 32 oz nominal weight, and certifications for UV stabilization, mildew resistance, antimicrobial properties, and heavy-duty abrasion resistance per ASTM 3690 Class A standards. The vendor shall provide a standard manufacturer's defect warranty of no less than one year with non-prorated free replacement coverage. Broward County reserves the right to require sample submissions from the lowest responsive and responsible bidder to verify fitting compliance with bus seat brackets prior to award. The vendor is solely responsible for reimbursing the County for any damage to County buses or property resulting from insert delivery services. Invoices must include specific information including company details, County purchase order number, invoice number and date, delivery date, quantity, item description, unit pricing, and total amount due, with final invoices clearly marked as such and submitted no later than sixty calendar days from contract termination or expiration.
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SPECIFICATIONS AND REQUIREMENTS
VINYL BUS SEAT INSERT REPAIRS (FTA)
1. SCOPE:
1.1. The Broward County Transportation Department (BCT) is seeking a Vendor to provide upholstery and repair services of damaged seat inserts for BCT buses.
1.2. The Vendor is to furnish all labor, tools, equipment, materials, supplies, supervision, and travel required for all work in accordance with these specifications.
1.3. The Vendor shall include the cost of pollution and environmental tax applicable to this contract.
Prices offered on Bid Table comprise all costs and constitute complete compensation.
2. REQUIREMENTS:
2.1. Vendors must remove and discard existing material and prepare seat for new upholstery with approved vinyl.
2.2. Inserts must fit properly within the seat brackets of BCT buses. A sample may be required of the lowest, responsive, and responsible bidder to determine “fitting” compliance prior to award and BCT installation. See Exhibit 1 attached.
2.3. Replacement cushions must be upholstered in Enduratex Tradewinds Ultramarine fabric (or approved equal). Fabric specs for Enduratex Tradewinds Ultramarine. See Exhibit 2 attached.
2.3.1. Ultramarine
2.3.2. Width: 54”
2.3.3. Nominal Weight: 32 oz
2.3.4. Thickness: 1.02-1.10 mm
2.3.5. Content: 100% virgin Vinyl
2.3.6. Cold Crack -10F
2.3.7. UV Stabilized 500 hours
2.3.8. Heavy Duty Abrasion Resistance
2.3.9. ASTM 3690 Class A
2.3.10. Mildew Resistant
2.3.11. Antimicrobial
2.4. Broward County reserves the right to be the sole judge of what is equal and acceptable.
Submittals which do not comply with Specifications and Requirements are subject to rejection.
3. Part numbers for Seat Inserts:
3.1. Part# 51245A-TW: Insert Blue Vinyl Cushion Bottom
3.1.1. ADA Blue vinyl back cushion flip up, without hooks
3.2. Part# 51235A-TW: Insert Blue Vinyl Cushion Flip Up Bottom
3.2.1. ADA Blue vinyl bottom cushion flip up, with hooks
3.3. Part# 51240A-TW: Insert Blue Vinyl Back Cushion Flip Up
3.3.1. Blue vinyl back cushion flip up, without hooks
3.4. Part# 51230A-TW: Insert Blue Vinyl Cushion Backs
3.4.1. Blue vinyl bottom cushion flip up, with hooks
4. DELIVERY:
4.1. It shall be the Vendor’s responsibility to meet the County’s delivery requirements of F.O.B.
Destination, freight prepaid on normal deliveries. The County shall not be responsible for any freight (overnight, airfreight, UPS direct, etc.) with the exception of priority deliveries/special orders upon pre-approval from County. Vendor shall notify the County of all delays and must include in its pricing all pick-up and shipping costs.
4.2. Delivery Locations:
Copans Road Facility 3201 West Copans Road Pompano Beach, Florida 33069
Ravenswood Facility 5440 Ravenswood Road Dania Beach, Florida 33312
4.3. The Vendor shall be responsible for all transportation costs including all pickup and delivery costs and are to be included in the bid price. Delivery shall be made between 7:00AM -6:00PM, Monday through Friday, except County deemed holidays. Delivery at other times shall be by special arrangements with BCT Project Manager / Designee only.
4.4. Vendor must pick up defective vinyl seat within two (2) business days once a Purchase Order (PO) has been issued to the Vendor. The Vendor must deliver the refurbished bus seat vinyl insert to BCT within seven (7) business days once refurbished. Additionally, the Vendor must complete the bus seat vinyl insert repairs within a fifteen (15) business day turnaround from the date the inserts are received by the Vendor.
5. DAMAGE REIMBURSEMENT:
5.1. The Vendor shall be solely responsible for, and shall reimburse the COUNTY, any and all costs and/or expenses of any kind or nature relating to the correction of any damage to any COUNTY bus or other COUNTY property resulting from insert delivery services.
6. WARRANTIES:
6.1. Warranties shall be standard warranty for manufacturers defects from refurbishing for no less than One (1) year, non-prorated free replacement.
7. MINIMUM / MAXIMUM QUANTITY:
7.1. The Minimum Annual Quantity for each bid item is considered zero (0). The Maximum Annual Quantity listed for each bid item shall not be exceeded per year.
8. INVOICING AND PAYMENTS:
8.1. The Vendor shall submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information:
8.1.1. Company Name, Address and Contact
8.1.2. County Bill to Name and Contact Information
8.1.3. County Purchase Order Number
8.1.4. Invoice Number and Date
8.1.5. Date of Delivery
8.1.6. Quantity
8.1.7. Description of Purchase
8.1.8. Pricing Per Unit of Purchase
8.1.9. Total Amount Due
8.2. Problems regarding billing or invoicing shall be directed to the Using Agency as listed on the
Purchase Order.
8.3. Invoices for Final Payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract.
In no event shall any invoice be submitted later than sixty (60) calendar days from the Contract termination date or expiration date unless there is a pending dispute.
END OF SPECIFICATIONS
| 8.1. The Vendor shall submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information: |
| 8.1.1. Company Name, Address and Contact |
| 8.1.2. County Bill to Name and Contact Information |
| 8.1.3. County Purchase Order Number |
| 8.1.4. Invoice Number and Date |
| 8.1.5. Date of Delivery |
| 8.1.6. Quantity |
| 8.1.7. Description of Purchase |
| 8.1.8. Pricing Per Unit of Purchase |
| 8.1.9. Total Amount Due |
| 8.2. Problems regarding billing or invoicing shall be directed to the Using Agency as listed on the Purchase Order. |
| 8.3. Invoices for Final Payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than sixty (... |
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