15-SOW 208927 Park and Playground Equipment, Products, Accessories.pdf

RFP# 208297 Park and Playground Equipment, Products, Accessories

SCOPE OF WORK AND SPECIFIC CONDITIONS

Introduction: The Dallas Independent School District is the second-largest public school district in the state, and the 14th-largest district in the nation. The school district serves approximately 157,000 students in pre-kindergarten through the 12th grade, with existing playgrounds in 156 school district.

1. SCOPE OF WORK:

a. The District is seeking the following goods and/or services to be provided by the Supplier(s):

Playground Equipment as referenced in the specifications of services in the sections below.

b. The intent of this proposal can consist of upgrading the Pre Kand K-5 playground units by removing the existing equipment that is out of compliance and replacing the removed units with new Dallas ISO standard equipment described in the proposal offering. Also the intent of this proposal can consist of not only upgrades or replacements; but also acquiring and/or installing new playground equipment.

c. In most cases, demolition of the existing playground equipment will be done by the District, however in some cases, the statements of working requires demolition and removal. For purposes of this RFP, Offerors are requested to provide price for services for all aspect of playground equipment removal and installation, i.e., removal, installation, grounds work (fall zones, slope to accommodate ADA, Concrete, etc.), permits, and approval by regulatory authorities, if required.

d. Awarded Offerors on this RFP will be the basis of a pool of pre-approval offerors. When a requirement arises, the District will solicit at least three (3) quotes from the pre-approval pool.

The request for quotes will include a detailed statement of work. Award will be to the Offeror providing best value to the District, price and other factors considered.

2. SPECIFIC CONDITIONS: The proposal shall be complete and turnkey, including the cost of permits, fees, material, equipment and labor and subcontracts to provide Pre-K and K-5 Playground equipment units, in compliance with the construction documents.

SPECIFICATIONS:

Salvage

1. The District retains right of first refusal on all equipment available from demolition. Release to the contractor will be via written authorization by the project coordinator.

2. All items released to the contractor become the property of the contractor who shall assume responsibility for disposal in compliance with all Federal, State and Local ordinances and regulations.

Safety and Security

l. All personnel employed at the site shall carry picture I.D.

2. A sign-in, sign-out log shall be maintained at the job site; log to provide employee name, employer, and date and in/out times. All personnel including visitors must sign.

3. The project coordinator will provide instructions on campus security and accessibility.

4. Contractor's oversight is required during the contract. The site (School) will remain occupied during the various phases (demolition/installation). Extreme care will be required to protect the School and public rights-of-ways until work is completed.

5. Pursuant to Sections 22.085 and 22.0834 of the Texas Education code, Supplier hereby certifies that all employees subcontractors and volunteers of the Supplier who are hired by Supplier on or after January I, 2008, and who have continuing duties related to the contracted services; and who have or will have direct contact with students have passed a national criminal history background record information review as required by those sections.

(FOR MORE DETAILS PLEASE REFER BACK TO SECTION m- GENERAL

CONDITIONS - 18.13 CRIMINAL BACKGROUND CHECK AND

IDENTIFICATION BADGE)

Site Conditions

a) During removal/installation any unknown objects, hazards, or utilities that are encountered must be reported to the District immediately.

b) Repairs or any damages caused by the Contractor's work shall be repaired or replaced by the Contractor at the Contractor's expense. (Example: Should a fence have to be removed for access then the Contractor shall have it reinstalled and/or replaced).

c) Should Contractor have to remove fencing or other openings, the Contractor must secure the opening before leaving the School daily. (Example: If Contractor removed the fence for access and does not complete work that day then the Contractor must re-close the fence or provide temporary fencing before leaving the campus daily.

d) Any holes/depressions or other Conditions caused by the Contractor's efforts must be addressed before leaving the Campus daily.

e) The Contractor, at the Contractor's expense must restore "All" areas of the campus and playground to its pre-removal installation condition. (Example - ruts in grass).

No raised surfaces or unsafe conditions shall remain after Contractor has removed equipment.

Footings and supports should be removed completely from ground areas.

Scheduling

I. No work can be scheduled during TA.KS or other legally mandated academic testing. The project coordinator shall provide a minimum of 48-hours advance notice to the contractor prior to such testing. (Visit website@ www.dallasisd.org).

2. Weekend and afterhours access to the site must be requested in advance through the project coordinator and approved by the school administration. Access to the building interior will not be allowed.

3. The District will provide a schedule to each Contractor/Manufacture that is selected of the total time that will be allowed for fabrication, demolition, site work and final acceptance.

4. The District would like all work at each elementary school to be completed within seven (7) calendar days from the beginning of demolition until the final product is punched out and accepted by the District.

5. The District will work with the Contractors/Manufactures to insure that the seven- (7) calendar day schedule is met.

Quality

1. Qualified technicians, skilled in their trade shall perform all work on this project.

2. All work will meet the commercial standards of quality.

3. All personnel will be required to possess the license or certification common to their craft or work under the direct supervision of personnel with the appropriate licenses, certificates or registrations.

http://www.dallasisd.org/

4. All work must be in compliance with Federal, State and Local codes, ordinances and regulations.

5. Language, dress, and decorum must be appropriate for an elementary school campus and may be dictated by campus administration.

Submittals

l. With the Quote a). List of equipment to be installed such as plans, specifications and any three dimensional renderings that reflects what the Pre K and K-5 units will look like when installation is completed.

b). Proposed construction schedule.

c). List of subcontractors.

2. Originals of all permits required by law complete with inspection sign-off.

3. On Completion:

a). All warranties and guarantees from the contractor/manufacturer, on the equipment and its installer required by the District, City, County, Staff and Federal Authorities required by law and ASTM numbers of the installed equipment.

b). Furnish to the District, all drawings necessary, for the District Architect to complete the as built drawings as required by the District.

Approvals

1. After contract award, all proposed scope changes must be submitted to the District in writing.

2. Change orders must be approved in writing by the District prior to executing work

Contractors/Manufacturer Qualifications

I. Proposals are solicited from and limited to firms meeting the listed requirements.

2. Contractor/Manufacturer must show the ability to provide the District with the play equipment in a timely manner.

3. Contractor/Manufacturer must provide the District with a history of successful and completed projects, on time and in budget, in the region.

4. Contractor and Manufacture may be required to install other construction related to site development features such as: fencing, sidewalks, fill dirt, site restoration and drainage.

S. Contractor/Manufacture must provide performance bond in full value of the contracts in excess of $100,000 and payment bond in full value of the contracts in excess of$25,000. (FOR MORE DETAILS PLEASE REFER BACK TO SECTION IV- Responsibilities of Offerors -10.0 Commitment to provide insurance - BONDING)

Warranties

1. All material, labor and equipment furnished by the contractor to carry minimum one-year warranty covering defective product, labor or application. The warranty period shall commence upon acceptance or first beneficial use. We have specified warranties in the playground equipment specifications. All warranties and quantities listed in the RFP Document specifications.

2. All warranties and guarantees are listed in the RFP document specifications.

Utilities

I. Electrical outlets, as required, can be found at each elementary. The Contractor can use these .

outlets as directed by the plant operator.

2. The Contractor will provide sanitation facilities for its labor force.

Specifications

All playground equipment must meet these minimum specifications:

1. All equipment must meet all applicable provisions for the current "Handbook for Public Playground Safety" published by the Consumer Product Safety Commission (CPSC) and of ASTM F1487-0l, ''Standard Consumer Safety Performance specifications for Playground Equipment for Public use" published by American Society for Testing and Materials. (ASTM).

Play equipment should comply with the most recent Americans with Disabilities Act.

2. Equipment manufacturer must be a member of IPEMA (International Play Equipment

Manufacturers Association), and equipment bearing the certification seal of IPEMA must have received written validation of compliance with ASTM F1487-01.

3. Main support posts shall be 5" O.D. and galvanized.

4. All slides shall be constructed of Rotational Molded Polyethylene with U.V. stabilizers.

5. No slides shall have exposed hardware in the bed ways.

6. Warranty must meet or exceed: Post (Lifetime), Decks (15 years), all other components (10 years).

7. All roofs must be double wall construction.

8. All hardware must be stainless steel.

9. All steel climbers must have non-slip surfacing.

10. All handrails for steps and bridges must be safety rail (vertical pipe no greater the 3-1/2 inches apart).

11. All horizontal overhead climbers must have vertical end climbers. Spacing between the horizontal and vertical components must satisfy all entrapment criteria.

12. ACCESS RAMP shall be designed to provide a gradual slope to traverse from ground level up onto the protective surfacing materials which fill a Timber closure. The assembly shall contain two ramp sections, a Single Timber, a Single Timber with Two Male Ends, and 15 stakes. Upon installation. loose-fill protective surfacing must fill Timber closure and overlay enclosed section of Access Ramp to apex level. The interlocking ramp sections shall be constructed of 1/4" thick Rockite, Recycled Rockite or equal measuring 66" long by 40" wide with a 4-1/2" stub molded in, a rise of6-1/2" and 2-1/2" side rails. Timbers shall be constructed of Rockite, Recycled Rockite or equal and shall measure 4" thick by 12" high by approximately 76" long. Recycled Rockite (or its equivalent) is produced from resins obtained from finished Rockite (or its equivalent) trim which has been cut, ground, and pulverized into a powdered state. Stakes shall be constructed of 3/4" hot dipped galvanized steel bar30" in length. Rockite (or its equivalent) components shall have color molded in. Recycled Rockite shall be available in black only. Stakes shall have a galvanized finish.

13. Post caps shall be aluminum and not plastic.

Alternates

I. Provide the District with extended warranties that are offered by the Contractor/Manufacturer.

Sample List of Playground Products & Services

The following is a sample list of suggested (but not limited to) categories:

Category 1:

Category 2:

Category 4:

Category 5:

Category 6:

Playground Equipment

• Complete Systems

• Stand-alone activities

• System Components

• Replacement Parts

• Related Accessories

Fall Zone and Surfacing Materials

• Wood chips

• Rubber mulch

• Composite "carpet"

Site Furnishings

• Benches

• Picnic Tables

• Planters

• Related Site Furnishings

Services

• Installation

• Design

• Layout

• Repair and/or Maintenance

Related Products

• Shade Structures

• Skate Parks

• Outdoor Fitness

• Concrete

RFP# 208297 Park and Playground Equipment, Products, Accessories Price

Schedule and Offer Sheet Form

Offeror shall furnish all resources to supply and deliver Playground Equipment in accordance with the Scope of Services, terms and conditions of the proposed contract stated at the Price Schedule and Offer Sheet Form (Appendix's A and B). The Price and/or Discount will remain firm for the term of the contract, including optional year(s), if exercised.

Appendix A

Description Brand &Type Model# Price Lump Unit Price, Quantity Sum

Pre K Playground Unit, installed, with fall surface, curbing and internal drainage. Total Turnkey lump sum

K-5 Playground Unit, installed, with fall surface, curbing and internal drainage. Total Turnkey lump sum

Demolition: Existing Playground Units, fall surface and curbs. Total Turnkey lump sum

Fencing: 6'-0" High chain Link fence, with one gate, equal to the District standards

Fill Dirt: Select fill compacted, as required to insure positive drainage away from the play unit and fall surface

Restoration: Fill in and install grass sod as required to restore demolished playground area.

THIS PAGE MUST BE RETURNED WITH THE RFP

THIS PAGE MUST BE RETURNED WITH THE RFP