15 RFQ 2032H8-26-Q-00054 Furniture Exchange v4 8-26-2026.pdf

REQUEST FOR QUOTE (RFQ)

2032H8-26-Q-00054 for:

Furniture Design, Furnishing, Delivery and Installation

Des Moines TAC Furniture Exchange

100% Total Small Business Set Aside

Table of Contents

Section Description

I Pricing Schedule

II SOW

III Supplemental Clauses & Provisions

IV Attachments

V Instructions to Prepare Quote & Evaluation Factors

SECTION I – PRICING SCHEDULE & SCHEDULE

INFORMATION

A. AUTHORITY

This solicitation is being issued by the Internal Revenue Service (IRS) as a 100% Total Small Business Set Aside under FAR

19.5. Award will result in a Firm-Fixed-Price contract for commercial products and services.

B. DESCRIPTION OF SERVICES

The purpose of this solicitation is to provide Furniture Exchange Services for the Internal Revenue Service (IRS) Office of the

Chief Procurement Officer (OCPO) in accordance with Section II – Statement of Work.

NAICS: 337214 – Office Furniture (except Wood) Manufacturing

Small Business Size Standard: 1,100 Employees

PSC: 7110 – Office Furniture

Type of Set-Aside: Total Small Business Set-Aside

C. PERIOD OF PERFORMANCE

The Period of Performance is:

Base Period: September 28, 2026 – March 1, 2027

D. FAR 52.216-1 TYPE OF CONTRACT (OCT 2025)

The Government contemplates award of a Firm Fixed Price (FFP) purchase order resulting from this solicitation.

E. SCHEDULE OF SERVICES

Line Item Table

CLIN NWS

Code

Description QTY Unit Unit Price

Cost Discounts

0001 W.48 6’-0” X 8’-0” Workstation

EA

W.88 8'-0" X 11'-3" ITAS

Workstation

4 EA

0003 W.85

8'-6" X 10'-0" IAR

workstation

W.108 8'-0" X 13'-6" ITAS

Workstation ADA

1 EA

0005 CONF.192.

Small Conference Room -

Seats 6-8

1 EA

0006 4 DWR

36X4H

4 DWR 36X4H Lateral file with lock

1 EA $

0007 4 DWR

36X4H

4 DWR 36X4H Lateral file with lock

0008 WORK.48 Work Node

(Size/Components TBD)

3 EA $

0009 O.96 8'-0" X 12'-0" Workstation or PO

1 EA $

0010 Install Furniture Install and

Delivery

1 LT $

Total:

Section II - Statement of Work

Furniture Exchange – Des Moines

Project Information

Project Title: KAN-IA0112 Alt TAC 2nd Fl Rebuild

STEP Tool Number: STEP 1000413

IO Number: GF032

Installation Address: 210 Walnut St., Suite 276, Des Moines, IA 50309

1.0 – PROJECT OBJECTIVES

1.1 Project Statement:

The IRS is seeking comprehensive office furniture, design and installation for approximately 2,500 square feet of office space. This Taxpayer Assistance Center (TAC) in Des Moines, IA is in need of furniture to accommodate 6 full-time employees. This includes workstations, a manager’s office, a conference room, and storage. Floor plans, design intent documents, typical workstation configurations, and recent inventory data are provided by attachment to this Statement of Work (SOW).

1.2 Project Objective

The Government seeks a complete workplace furniture solution consisting of architectural systems furniture, private office furniture, storage systems, conference and teaming furniture, seating, accessories, integrated power and data distribution, project management, design services, delivery, installation, warranty services, and post-installation support.

The objective of this acquisition is to procure a high-performance furniture solution that:

• Supports IRS National Workspace Standards.

• Maximizes flexibility and future reconfiguration.

• Supports employee wellness and ergonomics.

• Supports future technology integration.

• Minimizes lifecycle ownership costs.

• Supports sustainability and LEED objectives.

• Provides long-term durability in federal workplace environments.

The Government intends to acquire premium architectural systems furniture comparable in quality, performance, durability, serviceability, and lifecycle value to leading commercial systems furniture manufacturers.

2.0 – PROJECT SCHEDULE

2.1.1 Period of Performance

The anticipated installation period is from: 09/28/2026 through 3/1/2027 but may be postponed as needed no further than June 1, 2027.

The Period of Performance shall begin upon contract award and conclude thirty (30) calendar days after final installation and completion of all punch list items.

If installation is phased, the Vendor shall coordinate all activities with the IRS PM/COR and maintain the approved project schedule.

2.1.2 Project Management and Coordination

The Vendor shall provide project management services necessary to coordinate design, manufacturing, delivery, installation, punch list completion, and closeout activities. The Vendor shall coordinate all work with the IRS PM/COR, building management, and other contractors as required.

2.2 Furniture Delivery and Installation

2.2.1 Delivery Requirements

Furniture may be delivered directly to the project site unless otherwise directed by the IRS PM/COR. The

Vendor shall coordinate all deliveries and installations to minimize disruption to building operations.

Furniture may be delivered directly to the project site or temporarily stored at the Vendor's warehouse pending installation. No additional staging or storage charges shall apply unless delays are caused by the

Government, landlord, or other parties outside the Vendor's control.

If project phasing or scheduling requires off-site storage, the Vendor shall identify any associated storage costs in the proposal, including the duration of storage included at no additional charge and the rates applicable thereafter.

2.2.2 Installation Requirements

The Vendor shall provide all labor, supervision, equipment, tools, and materials necessary to receive, transport, assemble, install, inspect, adjust, and complete all furniture installations.

Installation services shall include:

• Offloading and transportation within the facility.

• Assembly and placement.

• Coordination with electrical and telecommunications systems.

• Product inspection and adjustment.

• Touch-up and repair of damaged components.

• Punch list completion.

• Removal and recycling of packaging materials.

• Final cleaning of work areas.

2.2.3 Working Hours

Normal installation hours are: (Monday- Friday 7:00am-4:30pm)

Any work required outside normal business hours shall be coordinated in advance with the IRS PM/COR.

Vendors shall identify any additional costs associated with after-hours or overtime work.

If any portion of the installation must be performed outside normal business hours, on weekends, or on federal holidays, the Vendor shall identify the associated labor premium or overtime costs as separate line items in the proposal. All after-hours work shall be coordinated and approved in advance by the IRS

PM/COR.

2.2.4 Large Deliveries

Large deliveries requiring special access, loading dock reservations, elevator scheduling, or after-hours coordination shall be scheduled a minimum of forty-eight (48) hours in advance.

2.3 Building Access and Site Information

2.3.1 Project Location

210 Walnut St., Suite 276, Des Moines, IA 50309. The site is located on a government-controlled campus.

Furniture can be delivered directly to the site for immediate installation. There is minimal staging area at the loading dock. Clarify with IRS Project Manager if storage is needed.

2.3.2 Building Access

The Vendor shall coordinate all delivery and installation activities with the IRS PM/COR and building management.

• Building Entrance o After parking the delivery truck at the loading dock on the south side of the building, vendors will be escorted to the entrance on the north side for individual screening.

Delivery truck must not arrive between 11:30AM to 1:30PM or entry will be denied.

• Distance from building entrance to installation side o There is approximately 25 feet from the loading dock to the freight elevator, and 130 feet from the freight elevator to the furthest point of installation.

• Loading Dock Access o There are two loading docks at the south side of the building and they are approximately

10 feet deep. It is available on a first come first served basis and can only accommodate unloading for a limited amount of time. All furniture must first be unloaded and delivered to the suite, and truck must be moved to street parking. Delivery truck must not arrive between 11:30AM to 1:30PM or entry will be denied. The loading dock is limited to box trucks with a 30’ box. Typical maximum dimensions are 9’ wide, 13’ tall, and under 40’ in overall length.

• Freight Elevator Access o The freight elevator is 15 feet from the dock. The dimensions are 88“W x 64” D x

144”H. The elevator door is 45”x82”. The maximum weight is 3,500 lbs. Freight elevator can only be operated by a tenant provided access card, and will need to be escorted by

PM and/or team member. Contractor shall stage and consolidate furniture in proximity to the freight elevator such that each elevator trip is fully utilized. Sufficient quantities must be moved in front of the elevator to fill it prior to loading, in order to ensure efficient transport to the suite. Individual items shall not be carried one-by-one from the loading dock to the elevator, as the elevator cannot remain open for prolonged periods of time.

• Vendor Parking Access o Vendor will not be allowed to park on site. Once all furniture is unloaded, the vehicle must be moved to street parking.

2.3.3 Loading Dock and Elevator Access

The Vendor shall comply with all building requirements governing use of loading docks, freight elevators, and staging areas. Any reservations required for loading dock or elevator use shall be coordinated in advance.

The Vendor shall be responsible for protecting all building finishes, elevators, corridors, walls, doors, and flooring during delivery and installation activities.

2.3.4 Vendor Parking

Vendor personnel shall park only in designated areas approved by the IRS PM/COR or building management.

2.4 Security Requirements

2.4.1 General Security

All Vendor personnel shall display government-approved identification while on site.

The following are prohibited on Government property:

• Firearms and weapons.

• Alcoholic beverages.

• Illegal drugs.

• Unauthorized cameras or recording devices.

The Government reserves the right to inspect vehicles, personnel, and materials entering the facility and to remove any Vendor employee deemed unsuitable for continued access.

2.4.2 Access Credentials

All temporary badges, access cards, keys, and credentials remain Government property and shall be surrendered upon request or at the conclusion of each workday, as directed.

The Vendor shall provide personnel information required for security processing and building access in accordance with IRS and facility requirements. Vendor must check in at the beginning of each day, and check out at the end of each day, at the GSA office on the first floor. Vendor personnel must wear badges during the entirety of the workday.

2.4.3 Permits and Clearances

The Vendor shall obtain and maintain all permits, licenses, parking authorizations, and access clearances required to perform the work.

Copies of required permits and clearances shall be provided to the IRS PM/COR at least fourteen (14) calendar days prior to scheduled deliveries or installation activities.

3.0 – PROJECT MANAGEMENT

3.1 Vendor Services:

• Be an authorized dealer of the proposed manufacturer.

• Maintain manufacturer-certified installation personnel.

• Maintain manufacturer-certified electrical installers.

• Maintain manufacturer-authorized warranty service capability.

• Demonstrate successful completion of at least three projects of similar size and complexity within the previous five years.

The Vendor shall provide a dedicated Project Manager who shall serve as the single point of contact throughout design, delivery, installation, and warranty support.

The proposed primary furniture manufacturer shall have a minimum of ten (10) years of continuous experience manufacturing architectural systems furniture for commercial, institutional, or government environments.

The manufacturer shall maintain a documented national service network and replacement parts program.

3.1.1 Design and AutoCAD Services

The Vendor shall provide all design and CAD services necessary to develop a complete furniture installation plan and associated bill of materials for the project.

Following award, the Vendor shall meet with the IRS Project Manager (PM) and/or Contracting Officer’s

Representative (COR) to review project requirements and verify all existing site conditions. This review shall include confirmation of dimensions, building conditions, and any existing furniture, components, or inventory that may affect the proposed furniture layout and installation.

The Vendor shall be responsible for the accuracy of all specifications, drawings, layouts, installation plans, and bills of materials, as well as any modifications required to achieve the approved design intent.

Final plans shall clearly identify and distinguish between re-used furniture and newly provided products.

The Vendor shall provide a minimum of two (2) copies of the final approved floor plan within five (5) working days following IRS approval.

Electronic copies of the final as-built furniture plans shall be provided within ten (10) working days following completion of installation. All electronic drawings shall comply with current IRS CAD standards and formatting requirements.

3.1.2 Installation Services

The Vendor shall provide all labor, equipment, and supervision necessary to deliver, offload, unpack, install, inspect, and adjust the specified furniture at the designated location. Installation services shall include site protection, inspection, touch-up, repair or replacement of defective components, coordination with other trades, resolution of all punch-list items, and complete site cleanup, including disposal or recycling of packing materials.

Costs for phased delivery and installation services shall be identified as separate line items. Installation costs will not be paid until all punch-list items have been satisfactorily completed.

All furniture shall be delivered free of defects, damage, scratches, dents, missing components, or finish irregularities. Damaged or defective products shall be repaired or replaced at no additional cost to the

Government.

3.1.3 Furniture Pricing Summary

Proposals shall include:

• Itemized pricing for furniture, delivery, installation, project management, design, and all related services.

• Labor hours, staffing, and costs for each project phase.

• Separate pricing for after-hours, overtime, phased installations, swing-space activities, and post-installation support, if applicable.

• Product pricing by workstation, office, room type, or individual line item.

• Certificate of Insurance, if required.

• A complete Bill of Materials (BOM) identifying quantities, manufacturers, product lines, model numbers, finishes, and accessories.

3.1.4 Workstation Typicals and Pricing

The Vendor shall provide AutoCAD 2021 (or later) and PDF drawings for each workspace and support space type.

Each typical shall include:

• Plan, elevation, and 3D views.

• Parts list with quantities and model numbers.

• Manufacturer and product line information.

• Proposed finishes and materials.

• Power, data, storage, and accessory components.

• Applicable environmental certifications.

3.2 Vendor Responsibilities

3.2.1 Building Protection

The Vendor shall provide, maintain, and remove all building protection required for furniture delivery and installation activities. Protection shall include floors, walls, corners, doors, elevators, and other building surfaces that may be exposed to damage from carts, pallet jacks, hand trucks, furniture movement, or staging activities.

Protective materials shall be clean, secure, and sufficient to prevent damage to building finishes. Elevator padding and protection for all delivery routes shall be provided as required by the building owner or

Property Manager.

Prior to installation, the Vendor shall coordinate a walkthrough with the IRS PM/COR to verify the adequacy of building protection. The Vendor shall promptly repair or reimburse the Government for any damage resulting from its operations.

All protection materials shall be removed upon completion of installation, and a final walkthrough shall be conducted with the IRS PM/COR to verify that the facility has been restored to its original condition.

3.2.2 Trash Removal

The Vendor shall remove all packaging, pallets, debris, and waste materials generated by furniture delivery and installation on a daily basis. Work areas, delivery routes, staging areas, and common spaces shall be maintained in a clean and safe condition throughout the project.

The Vendor shall be responsible for providing and coordinating any dumpsters, hauling services, permits, or approvals required for waste removal and disposal. Trash and debris shall not obstruct building operations, emergency egress routes, or the work of other contractors. Office areas must be left in a broom-swept condition after installation is complete.

3.3. POST AWARD SUBMITTAL AND PROCEDURES

3.3.1. Communication and Coordination

Following award, all project communications, schedules, shop drawings, technical submittals, and coordination activities shall be directed through the IRS PM/COR. All contractual matters shall be referred to the Contracting Officer.

3.3.2. Site Verification and Submittals

The Vendor shall verify field conditions, dimensions, and installation requirements as necessary to complete the project. Site visits shall be coordinated through the IRS PM/COR.

Within 30 calendar days of award, the Vendor shall complete any required field verification and space plan validation. Updated drawings, pricing, technical data, certifications, and a revised Bill of Materials

(BOM) shall be submitted within 45 calendar days of award or within 10 calendar days of final plan approval, whichever is later.

For LEED-CI or sustainability-driven projects, the Vendor shall provide environmental certifications, recycled-content data, indoor air quality documentation, and other sustainability-related submittals as requested by the IRS PM/COR.

3.3.3. Deliveries, Acceptance and Closeout

All deliveries and installation services shall be coordinated with and accepted by the designated IRS representative.

Final acceptance will occur upon completion of installation, resolution of punch-list items, submission of required closeout documents, and approval by the IRS PM/COR.

At project closeout, the Vendor shall provide:

• Final as-built drawings, if required.

• Updated Bill of Materials.

• Warranty documentation.

• Maintenance and care information.

• Approved finish samples, including paint, laminate, and panel fabric selections.

Prior to release for manufacture, the Government reserves the right to require review and approval of finish samples, workstation typicals, renderings, and/or a representative workstation mock-up.

No substitutions of approved furniture products, finishes, electrical components, or accessories shall be permitted without prior written approval from the Contracting Officer and IRS PM/COR.

Final acceptance shall require:

• Completion of installation.

• Resolution of punch-list items.

• Delivery of closeout documents.

• Successful operation of all height-adjustable worksurfaces.

• Successful operation of all electrical and power distribution components.

• Verification that all products conform to approved submittals.

4.0 – FURNITURE REQUIREMENTS

BRAND NAMES OR EQUAL SPECIFICATIONS

The Internal Revenue Service (IRS) requires commercial-grade modular systems furniture to support mission-essential operations. Haworth, Herman Miller, Knoll, and Steelcase products have been identified as representative commercial products that satisfy the Government's minimum requirements. The

Government will consider quotations offering these products or equal products that meet all stated salient characteristics.

Offerors proposing equal products shall submit sufficient technical documentation, including product specifications, manufacturer's literature, warranty information, finish and material information, and any other documentation necessary for the Government to determine compliance with all required salient characteristics. Failure to provide adequate documentation may result in the quotation being determined technically unacceptable.

The referenced manufacturers were identified because their products are known to provide commercial-grade durability suitable for high-use federal office environments; compliance with applicable

ANSI/BIFMA standards and ADA accessibility requirements; ergonomic functionality; modularity and reconfiguration capability; manufacturer warranty; and nationwide product support and installation capabilities. Equal products meeting these minimum requirements will receive full and fair consideration.

4.1 General Furniture Requirements

All furniture shall be institutional-grade commercial furniture designed for long-term federal workplace use.

Furniture shall:

• Be designed for a minimum service life of twenty (20) years.

• Utilize commercial-grade materials.

• Support repeated reconfiguration.

• Support future technology upgrades.

• Maintain compatibility with future furniture additions.

Furniture finishes shall be consistent throughout the project. Color, texture, sheen, and material transitions shall be uniform across all products supplied under this contract. The use of CAM-LOCK fasteners for structural furniture assemblies is prohibited.

Final selections for all furniture finishes, including but not limited to laminates, wood veneers, paint, metal finishes, panel fabrics, seating upholstery, edge profiles, trim, glass, hardware, and other finish materials, shall be made by the IRS Project Manager (PM) and/or Contracting Officer's Representative

(COR) after contract award from the manufacturer's standard finish offerings specified in the contract.

Finish selections shall be made at no additional cost to the Government unless optional premium finishes are specifically requested and approved by the Contracting Officer.

4.2 Architectural Systems Furniture

The proposed furniture system shall be a premium architectural systems furniture platform.

The system shall include:

• Steel structural frames.

• Tile-based architecture.

• Interchangeable panel finishes.

• Integrated electrical infrastructure.

• Integrated cable management.

• Future reconfiguration capability.

• Future expansion capability.

The system shall be capable of multiple future reconfigurations without replacement of primary structural components.

4.3 Structural Requirements

Furniture shall utilize:

• Welded steel structural frames.

• Steel-to-steel connections.

• Load-bearing structural components.

• Reusable connectors.

Furniture shall be capable of repeated assembly and disassembly without degradation of structural performance.

Structural components shall not rely upon particleboard, MDF, composite wood, or plastic as primary load-bearing elements.

4.4 Panel System Requirements

Panels shall:

• Utilize tile-based construction.

• Permit field replacement of individual finish elements.

• Support future modifications.

• Support future panel height changes.

Panel finishes shall include:

• Fabric.

• Laminate.

• Markerboard.

• Tackboard.

• Glass.

• Acoustic surfaces.

• Painted metal.

Panel thickness shall not exceed three (3) inches. Lockable, sliding doors must be available for the tallest panels specified.

Standard panel heights shall be available in nominal ranges of:

• 40–45 inches

• 52–57 inches

• 62–67 inches

• 75–82 inches

Window-line panels shall be approximately 30” to 39” inches high unless otherwise indicated on the drawings. Any panels against windows must be no more than 30”-39” high.

4.5 Acoustic Performance

Panels shall incorporate acoustical materials designed for open-office workplace environments.

Minimum requirements:

• NRC rating of 0.60.

• Acoustic core construction.

• Acoustical testing documentation (ASTM C423 test documentation).

Acoustical performance will be evaluated as a significant technical factor.

4.6 Power Distribution

Systems furniture shall provide:

• Eight-wire/four-circuit power distribution.

• Dedicated clean power circuit.

• Modular electrical harnesses.

• Plug-and-play electrical components.

• Beltline power access.

• Base power access.

• Field reconfigurable electrical infrastructure.

Systems furniture shall provide an eight-wire, four-circuit (20-amp each) power distribution system through panel raceways, including one dedicated clean power circuit for computer equipment. Electrical whips and power poles shall utilize an eight-wire, four-circuit configuration with one or two grounds and be capable of supporting up to eight (8) workstations per power feed.

A four circuit (20-amp each) power delivery system through panel raceways is required with one “clean” power circuit dedicated for computer use. Electrical whips and power poles are 8 wire, 4-circuit with 1-2 grounds (8 workstations per power pole or whip).

Each workstation shall provide a minimum of two (2) general-purpose duplex receptacles and one (1) dedicated computer duplex receptacle. Power access shall be available at both the base and beltline locations; however, all workstations, support nodes, and private offices shall include beltline power access above the worksurface. All electrical components shall be UL listed.

Panel raceways shall include knockout faceplates to accommodate IRS-furnished data jacks. The power and data distribution system shall provide efficient cable management, convenient user access, and support for future technology upgrades, charging devices, and workplace reconfiguration. Energy-management features, including occupancy sensing, controlled receptacles, or power-monitoring capabilities, are preferred.

Systems furniture in this requirement will be electrified via base feeds. Power and data source will come from wall receptacles and wall mount whips will be required.

The Vendor shall provide a face plate to house data jacks which shall be provided by the IRS. The

Vendor shall coordinate the face plate requirement, based on the type of data jacks to be used, with the

PM/COR after award.

4.7 Technology Integration

Furniture shall support:

• Single and dual-monitor configurations.

• Monitor arms.

• Docking stations.

• Occupancy sensors.

• Energy management devices.

Technology upgrades shall be possible without replacement of panel frames or electrical infrastructure.

4.8 Worksurface Requirements

All primary workstation and private office worksurfaces shall be premium commercial-grade, electrically height-adjustable work surfaces designed for intensive federal workplace use and repeated reconfiguration throughout their service life. Sit-to-stand worksurfaces shall utilize commercial-duty lifting bases with a minimum lifting capacity of 250 pounds, ADA-compliant controls, programmable memory presets, anti-collision technology, integrated cable management, and low-noise operation. The lifting system shall be designed for continuous daily use and supported by a minimum fifteen (15) year manufacturer warranty. A separate keyboard tray is not required, as users shall be able to adjust the worksurface to the proper ergonomic height for keyboarding and task performance.

Worksurfaces shall be even and uniformly flat, 1" to 1¾" thick, with smooth finished surfaces on all exposed sides. Surfaces shall utilize high-pressure laminate (HPL) or equivalent commercial-grade material engineered for superior resistance to impact, abrasion, scratches, staining, moisture, and cleaning chemicals. Edges shall be durable, impact-resistant waterfall or ergonomic profiles designed to minimize wear and chipping in high-use environments. Worksurfaces shall remain structurally stable and free from noticeable deflection, sagging, or vibration under normal loading conditions.

Worksurface substrates shall consist of high-density engineered core materials laminated on both top and bottom surfaces to ensure long-term dimensional stability and resistance to warping. Connection hardware, brackets, and support structures shall utilize heavy-duty steel construction and maintain structural integrity through repeated assembly, disassembly, relocation, and reconfiguration. Joints between adjacent worksurfaces shall be flush, even, and visually seamless.

Finishes, adhesives, and materials shall be low-emitting, environmentally preferable, and selected for long-term durability, ease of maintenance, and lifecycle value.

Systems Furniture

IRS NSW CODE QUANITY LOCATION INSTALLATION

PHASE

WORK.48.5 2 See floorplan 1

WORK.36.2 1 See floorplan 1

W.108.1 1 See floorplan 1

W.48.2.C 1 See floorplan 1

W.85.1 1 See floorplan. Contractor shall note that this workstation has dimensions that differ from the

National Workplace Standards. The contractor must carefully review the AutoCAD drawing and confirm that all furniture specified for this location will fit within the dimensions provided.

W.88.1 4 See floorplan 1

4.9 Storage Requirements

Storage products shall be factory assembled whenever available.

Storage shall include:

• Full-extension drawer slides.

• Anti-tip protection.

• Locking mechanisms.

• Re-keyable lock cores.

• Shared storage capability.

• Personal storage capability.

• Storage tower options.

• Wardrobe options.

Storage shall be visually integrated with the overall furniture system. The use of CAM-LOCKS for any part of the furniture is prohibitive. All storage products shall comply with current anti-tip and stability requirements applicable to commercial office furniture.

4.9.1. Locking Storage and Drawer Requirements

All lockable storage within a workstation shall be keyed alike unless otherwise specified. The Contractor shall provide four (4) user keys per workstation, two (2) master keys per project, and any required core-removal tools. All lateral file and pedestal drawers shall have full-extension slides. Pedestals shall match the depth of the associated worksurface.

4.9.2. Overhead Storage and Storage Towers

Overhead storage units shall have doors that slide over the cabinet, recess into the cabinet, or slide horizontally. Lift-assist mechanisms and/or ADA-compliant pulls shall be available. Overhead units shall not be mounted higher than 68 inches above the finished floor. Storage towers shall not exceed the height of adjacent panels. All overhead units shall be securely attached to panels, wall tracks, or other approved supports to prevent movement or injury.

4.9.3. Metal File Cabinets

All file cabinets shall be commercial-grade, heavy-duty steel construction designed for intensive federal office use. Cabinets shall be factory assembled, fully welded or mechanically fastened with commercial-grade hardware, and designed for a minimum fifteen (15) year service life.

File cabinets shall include:

• Heavy-gauge steel body and drawer construction.

• Durable powder-coated finish resistant to scratching, chipping, corrosion, and fading.

• Full-extension, precision ball-bearing drawer slides.

• Counterweight or anti-tip mechanism permitting only one drawer to open at a time.

• Gang-locking mechanism with removable, re-keyable lock cores.

• Four (4) user keys per keyed-alike group, two (2) master keys per project, and required core-removal tools.

• Label holders on each drawer.

• Adjustable leveling glides where required.

• Smooth, quiet drawer operation under full rated load.

• Drawers sized to accommodate standard letter and legal hanging file folders without adapters unless otherwise specified.

• Compliance with applicable ANSI/BIFMA performance and safety standards.

The use of CAM-lock fasteners for structural cabinet assembly is prohibited. Cabinets shall remain structurally sound during repeated relocation and normal commercial use without loss of alignment or drawer performance.

Storage- file cabinets, storage cabinets, shelving and bookcases

IRS NSW CODE QUANITY LOCATION INSTALLATION PHASE

FILE.10.3 1 See floorplan 1

File.10.1 5 Just north of manager’s office

4.10 Accessories and Ergonomic Requirements

Workstations shall include fully adjustable ergonomic accessories. Technical evaluation will consider range of adjustment, ease of use, and flexibility. Required accessories include:

• Adjustable LED task light (fluorescent lighting is not acceptable);

• Adjustable monitor arms shall support single or dual monitor configurations utilizing monitors up to 32 inches.

• Fully adjustable keyboard and mouse platform with slide, tilt, and height adjustment capabilities.

Keyboard trays are not required for sit-to-stand worksurfaces.

Each workstation shall include an integrated signage system with replaceable inserts for workstation numbers and occupant names.

Workstations shall incorporate energy-saving features, such as occupancy sensors or equivalent technologies, to control power to convenience outlets.

Each workspace shall include a coat hook, coat hanger, or wardrobe storage with hanging capability.

Each workspace shall include accessory rails and paper management accessories, including a minimum of two (2) paper trays and one (1) diagonal tray, unless otherwise specified in the applicable workstation typical. Accessory quantities may be adjusted for shared workstations.

4.11 Private Office Furniture

Private office requirements may be fulfilled using executive-grade modular furniture, systems furniture, traditional freestanding case goods, or a combination thereof, provided the solution meets the functional requirements of the office and integrates with the overall space plan and design intent. Critical evaluation factors include quality of fit and finish, durability, flexibility for future reconfiguration or relocation, and compatibility with the architectural and systems furniture platform.

Private office furniture shall include, at a minimum:

• Height-adjustable primary desk;

• Credenza or return;

• Integrated cable management;

• Desktop power access;

• Storage components with lateral file capability.

All furniture shall utilize the same finish palette and design language as the systems furniture. The use of

CAM-LOCK fasteners or connectors in any furniture component is prohibited.

Private Offices

IRS NSW CODE QUANITY LOCATION INSTALLATION

PHASE

O.96.1 1 See floorplan. Note that this office does not need panels.

4.12 Conference, Interview and Teaming Furniture

Conference and teaming furniture shall be commercial-grade, premium-quality products designed for high-use professional environments and long-term durability. Furniture shall demonstrate superior construction, materials, fit and finish, and shall support future reconfiguration and technology integration requirements.

Conference and teaming furniture shall:

• Support technology integration and future technology upgrades;

• Include integrated cable management;

• Include readily accessible power access;

• Include data connectivity capability;

• Be constructed of durable, high-quality materials suitable for continuous commercial use.

Conference tables shall include integrated power modules with capacity for power, data, and USB charging. All components shall be designed to provide a clean, professional appearance while maintaining functionality, serviceability, and long-term performance. Conference tables shall incorporate concealed cable management pathways between power modules and floor, wall, or furniture connections.

Conference Rooms- teaming tables, breakrooms, interview rooms

IRS NSW CODE QUANITY LOCATION INSTALLATION PHASE

CONF.192.1 1 See floorplan 1

5.0 – SUSTAINABILITY REQUIREMENTS

Minimum certifications:

• BIFMA LEVEL 2.

• GREENGUARD Gold.

Preferred certifications:

• BIFMA LEVEL 3.

• EPD.

• HPD.

• Declare Label.

• FSC.

• Manufacturer take-back program.

Manufacturers offering documented circular economy, remanufacturing, refurbishment, or furniture take-back programs may receive additional technical consideration.

Environmental certifications submitted with proposals shall be current and issued by recognized third-party certification organizations.

6.0 – WARRANTY REQUIREMENTS

Minimum warranty requirements:

• Systems furniture: 15-year minimum

• Height-adjustable bases: 15-year minimum

• Seating: 10-year minimum

• Electrical components: 15-year minimum

• Parts availability: 15 years after discontinuation

Replacement parts shall remain available for a minimum of fifteen years following discontinuation of the product line. If the proposed product line is discontinued during the warranty period, the manufacturer shall continue to provide compatible replacement parts or functionally equivalent replacement components.

During the warranty period, the Vendor shall respond to warranty service requests within five (5) business days and shall provide a corrective action plan for unresolved issues.

7.0 – RECONFIGURATION REQUIREMENTS

The proposed furniture system shall support future workplace modifications.

A minimum of eighty percent (80%) of workstation components shall be reusable during future reconfiguration projects without:

• Field cutting.

• Field drilling.

• Structural modification.

• Replacement of panel frames.

Furniture systems that maximize component reuse and minimize future renovation costs will receive higher technical ratings.

8.0 –ACQUISITION PACKAGE HIERARCHY

The furniture acquisition package consists of three interdependent documents that collectively define the

Government's requirements. These documents are listed in the order in which they are developed and shall be used together when preparing quotes:

1. Furniture Floor Plan – Establishes the approved furniture layout, workstation locations, room configurations, installation phasing, and overall project design intent.

2. IRS National Workspace Standards (NWS) Typicals – Define the approved furniture configurations, dimensions, components, accessories, and functional requirements for each workspace and support space identified on the approved floor plan.

3. Statement of Work (SOW) – Defines the technical specifications, performance requirements, materials, installation requirements, services, and contractual obligations necessary to furnish and install the furniture identified on the approved floor plan and NWS typicals.

These documents are complementary and shall be used collectively when preparing quotes. In the event of a discrepancy, the order of precedence shall be: (1) Furniture Floor Plan, (2) IRS

National Workspace Standards (NWS) Typicals, and (3) Statement of Work (SOW).

---End of SOW---

Section III Solicitation Provisions and Clauses

(text at www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses)

Incorporated By Reference:

Provisions:

• FAR 52.209-2 – Prohibition on Contracting with Inverted Domestic Corporations-

Representation (Oct 2025)

• FAR 52.204-7: System for Award Management—Registration (Nov 2024)

• FAR 52.212-1: Instructions to Offerors—Commercial Products and Commercial

Services (Sep 2023)

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Oct 2025)

Clauses:

• FAR 52.203-18: Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation (Jan 2017)

• FAR 52.203-19: Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017)

• FAR 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (Oct

2025)

• FAR 52.204-13 – System for Award Management Maintenance (Oct 2025)

• FAR 52.204-19 – Incorporation by Reference of Representations and Certifications (Dec 2014)

• FAR 52.209-10: Prohibition on Contracting With Inverted Domestic Corporations (Oct 2025)

• FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services (Oct 2025)

• FAR 52.222-50 – Combating Trafficking in Persons (Oct 2025)

• FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (EO) (Apr 2026)

• FAR 52.227-1: Authorization and Consent (Jun 2020)

• FAR 52.227-2: Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020)

• FAR 52.232-39: Unenforceability of Unauthorized Obligations (Jun 2013)

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) http://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses)

Full-text Provisions and Clauses

Provisions:

FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law (Oct 2016)

(a) The Government will not enter into a contract with any corporation that–

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the

Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the

Government’s needs. The salient physical, functional, or performance characteristics that

"equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an

"equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

FAR 52.216-1 Type of Contract (Oct 2025)

The Government contemplates award of a firm-fixed price contract resulting from this solicitation.

(End of Provision)

Clauses:

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR 52.223-23 Sustainable Products and Services (DEVIATION 2025-00002) (Oct 2025)

(a) Definitions. As used in this clause—

Biobased product means a product determined by the U.S. Department of Agriculture

(USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7

U.S.C. 8101) (7 CFR part 4270.2).

Recovered material means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. (42 U.S.C. 6903).

Sustainable products and services means:

(1) Products containing recovered material designated by the U.S. Environmental

Protection Agency (EPA) under the Comprehensive Procurement Guidelines (42

U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) Energy- and water-efficient products that are ENERGY STAR® certified or Federal

Energy Management Program (FEMP)-designated products (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/eere/femp/search-energy-efficient-products and https://www.energystar.gov/products?s=mega).

(3) Biobased products meeting the content requirement of the USDA under the

BioPreferred® program (7 U.S.C. 8102) (7 CFR part 4270)

(https://www.biopreferred.gov).

(4) Acceptable chemicals, products, and manufacturing processes listed under EPA's

Significant New Alternatives Policy (SNAP) program, which ensures a safe and smooth transition away from substances that contribute to the depletion of stratospheric ozone

(42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap).

(b) Requirements.

(1) The sustainable products and services, including the purchasing program and type of product or service, that are applicable to this contract, and any products or services that are not subject to this clause, will be set forth in the statement of work or elsewhere in the contract.

(2) The Contractor shall ensure that the sustainable products and services required by this contract are—

(i) Delivered to the Government;

(ii) Furnished for use by the Government;

(iii) Incorporated into the construction of a public building or public work; and

(iv) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract (versus costs which are normally applied to the

Contractor's general and administrative expenses or indirect costs). This includes services performed by contractors performing management and operation of Government-owned facilities to the same extent that, at the time of award, an agency would be required to comply if an agency operated or supported the facility.

(c) Resource. The Green Procurement Compilation (GPC) available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) https://www.energy.gov/eere/femp/search-energy-efficient-products https://www.energy.gov/eere/femp/search-energy-efficient-products https://www.energystar.gov/products?s=mega) https://www.biopreferred.gov/ https://www.epa.gov/snap) https://sftool.gov/greenprocurement provides a comprehensive list of sustainable products and services and sustainable acquisition guidance. The Contractor should review the GPC when determining which statutory purchasing programs apply to a specific product or service.

(End of Clause)

Department of the Treasury Acquisition Procedures

1052.201-70 Contracting Officer's Representative (COR) Appointment and Authority (Apr 2015)

(a) The COR is ___TBD_____ [insert name, address and telephone number].

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The

COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.