1449003-event.pdf
PDF 516 KB Posted
- Solicitation number
- 005-RFB-3103-2027
- Issued by
- Polk County, Iowa
About this file
This is a Request for Bids (RFB) issued by Iowa Department of Administrative Services (DAS) Fleet Services for the procurement of Model Year 2027 Command Operations Vehicles (Grand Wagoneer) or equivalent from qualified dealerships. The solicitation requests bids for four vehicle configurations: COV 1 (Jeep Grand Wagoneer 4x2 standard wheelbase), COV 2 (4x2 extended wheelbase), COV 3 (4x4 standard wheelbase), and COV 4 (4x4 extended wheelbase), with one vehicle requested for each configuration. All vehicles must include delivery to Iowa DAS Fleet Services at 510 E 12th Street, Des Moines, Iowa 50319. The solicitation opened on September 25, 2026, with bids due by October 9, 2026, at 12:00 PM CDT. The resulting contract will commence upon award and expire on September 30, 2028, with an option for renewal by mutual agreement for up to three additional years. The contract will be available for use by all State of Iowa Agencies and eligible Political Subdivisions.
Bidders must be Iowa-based car dealerships with physical locations within the state and must complete and submit the Vehicle Specification Worksheets in Excel format along with the RFB Criteria document. All vehicles must meet or exceed specifications detailed in the provided worksheet and feature a 3.0L I-6 Hurricane Twin-Turbo engine, eight-speed automatic transmission, eight-passenger seating with premium leather upholstery, and integrated law enforcement and emergency response tactical interior packages. Pricing must be submitted on a per-vehicle basis using the yellow-highlighted field in the Excel worksheet, with optional supplementary items available at additional cost. Delivery pricing must be quoted on a per-mile basis throughout Iowa with a baseline cost to DAS in Des Moines. MY26 vehicles are acceptable if 2027 pricing is provided and the 2027 model is available for order by December 1, 2026. The State of Iowa requires FOB Destination, Freight Prepaid shipping terms with Net 60 payment terms under Iowa Code 8A.514. An administrative fee of $100 per vehicle sold under the contract is due quarterly, and bidders must submit quarterly sales reports within thirty days of each calendar quarter's end. Bidders must certify compliance with Iowa Executive Order 18 regarding Prohibited Companies as defined in Iowa Code section 12K.1(4).
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Other files
| File | Type | Posted |
|---|---|---|
| COV bid worksheet.xlsx | XLSX spreadsheet | |
| 005-RFB-3103-2027 COV 1-4 - Command Operations Vehicle Specifications Worksheet.xlsx | XLSX spreadsheet |
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Text version
25 September 2026
MY27 Command Operations Vehicles (Grand Wagoneer) or equivalent Iowa DAS Fleet Services is seeking bids from dealerships to provide MY27 Command Operations Vehicles (Grand Wagoneer) or equivalent
25 September 2026
Open 9/25/2026, 12:00 PM CDT Type RFB - Request for Bids Close 10/9/2026, 12:00 PM CDT Number 005-RFB-3103-2027 Currency US Dollar
Sealed Until 10/9/2026, 12:00 PM CDT
Payment Terms 0% 0, Net 60
25 September 2026
Contacts Rick Tucker rick.tucker@das.iowa.gov
Phone +1 515-360-9912
25 September 2026
Commodity Codes Commodity Code Description
7200 TRUCKS, INCLUDING, DIESEL, GASOLINE, ELECTRIC, HYBRID, AND
ALTERNATIVE FUEL UNITS
7105 Automobiles, Police and Security Equipped
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Description Iowa DAS Fleet Services is seeking bids from dealerships to provide MY27 Command Operations Vehicles (Grand Wagoneer) or equivalent.
The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.
The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.
This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids.
The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.
Bid Submission and Amendments
· Bidders are encouraged to Save Progress frequently, particularly after uploading documents.
· If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted. Opening the bid does not remove previously entered information or uploaded documents.
· If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.
Instructions for Responding to an Amendment
1. Review the amendment in the solicitation.
2. Complete any newly added or revised questions in the Questions section, if applicable.
3. Acknowledge the amendment.
4. Certify and resubmit the bid before the solicitation closing date and time.
Contract Term
The term of the contract will begin upon award and will expire September 30, 2028.
The Contract may be renewed by mutual agreement of both parties for up to three (3) years.
The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivisions.
Required to View Event
Prerequisites Required to Enter Bid
25 September 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments
1. 005-RFB-3103-2027 COV 1-4 - Command Operations Vehicle Specifications Worksheet.xlsx
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Enter the number of years the Bidder has been in business in the text box.
1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.
1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.
1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.8
Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.
1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
2.7 Bidder shall read the Federal Terms and Conditions and enter a response.
2.8 Bidder shall read the Insurance Requirements and enter a response.
2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a $100 Administrative Fee per vehicle sales made against this resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.10
Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract.
Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.
2.11
Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.
Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.
2.12 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.
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2.13 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
Group 4: Specifications
Instructions: Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Specifications, submit a question in the Question and Answer Section with your exception.
4.1 The Respondent shall be a car dealership with a physical location within the State of Iowa.
4.2 The Respondent shall provide vehicle(s) that meet or exceed the specifications listed in the vehicle specifications worksheet attached to this solicitation. Respondent shall fill out the specifications worksheet, and upload in Vendor Attachments.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 COV 1 - Jeep Grand Wagoneer 4x2 standard wheelbase 1 EA - Each
COV 1 - Jeep Grand Wagoneer 4x2 standard wheelbase to include shipping to Iowa DAS Fleet, 510 E 12th Street, Des Moines, IA 50319
Details on Bid Worksheet
P2 COV 2 - Jeep Grand Wagoneer 4x2 extended wheelbase 1 EA - Each
COV 2 - Jeep Grand Wagoneer 4x2 extended wheelbase to
P3 COV 3 - Jeep Grand Wagoneer 4x4 standard wheelbase 1 EA - Each
COV 3 - Jeep Grand Wagoneer 4x4 standard wheelbase to
P4 COV 4 - Jeep Grand Wagoneer 4x4 extended wheelbase 1 EA - Each
COV 4 - Jeep Grand Wagoneer 4x4 extended wheelbase to
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Service Line Items Service Line Items
There are no Items added to this event.
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