1447-20260928135029 CCBS.pdf

BID REQUEST FORM

FOR

CHICKASAW COUNTY

SUPPLIES AND SERVICES

STATE OF

MISSISSIPPI

COUNTY OF

CHICKASAW

NOTICE TO BIDDERS

The Chickasaw County Board of Supervisors will receive sealed bids in the office of the

County Purchase Clerk, 146 County Road 412, Houston, Mississippi 38851, or bids may be submitted electronically at (Agencybidbank.com) until 10:00 A.M., 30, October, 2026, and thereafter publicly opened for the furnishing, hauling, placing, and compacting of bituminous hot mix and performing as-needed base repairs, and removing and replacing roadway cross-drains.

Sealed bids shall be received on each of the following items. Work order (s) shall be issued for individual assignments with payment to be made under the appropriate quantity unit pricing. Each work order shall be completed within 45 calendar days of the date of the work order.

QUOTATION FOR HOT MIX ASPHALT OVERLAYS:

9.5 mm St. Mix Less than 100 tons @ $ _____________________ per Ton

9.5 mm St. Mix 101 to 500 tons @ $ _____________________ per Ton

9.5 mm St. Mix 501 tons and over @ $ _____________________ per Ton

12.5 mm St. Mix Less than 100 tons @ $ _____________________ per Ton

12.5 mm St. Mix 101 to 500 tons @ $ _____________________ per Ton

12.5 mm St. Mix 501 tons and over @ $ _____________________ per Ton

19 mm St. Mix Less than 100 tons @ $ _____________________ per Ton

19 mm St. Mix 101 to 500 tons @ $ _____________________ per Ton

19 mm St. Mix 501 tons and over @ $ _____________________ per Ton

QUOTATION FOR HOT MIX ASPHALT LEVELING:

9.5 mm St. Mix Less than 100 tons @ $ _____________________ per Ton

9.5 mm St. Mix 101 to 500 tons @ $ _____________________ per Ton

9.5 mm St. Mix 501 tons and over @ $ _____________________ per Ton

Note: Asphalt Bid Prices shall include furnishing materials and labor, compaction, hauling, taxes and bonds as necessary to complete the work as specified. The asphalt shall be an MDOT approved mix as shown in a mix transfer request. Asphalt Fuel Adjustments shall be made in accordance to the latest Mississippi State Highway Department Special Provisions.

QUOTATION FOR BASE REPAIR ITEMS:

Minor Base Repair - 10” excavation replaced with Type V Geotextile Fabric, 6” of compacted

Crushed Stone (610) and 4” of compacted 9.5mm Asphalt.

Major Base Repair - 14” excavation replaced with Type V Geotextile Fabric, 10” of compacted

Crushed Stone (610) and 4” of compacted 9.5 mm Asphalt

Minor Base Repair Less than 300 S.Y. @ $ _________________ per SY

Minor Base Repair More than 300 S.Y. @ $ _________________ per SY

Major Base Repair Less than 300 S.Y. @ $ _________________ per SY

Major Base Repair More than 300 S.Y. @ $ _________________ per SY

Note: Base Repair shall include all excavation and disposal regardless of material encountered, furnishing the required materials, compaction, hauling, taxes and bonds necessary to complete the work as specified.

QUOTATION FOR ROADWAY CROSS-DRAIN ITEMS:

Roadway Cross-Drain Sawcut & Excavation @ $ _________________ per LF

12” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

15” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

18” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

24” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

30” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

36” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

42” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

48” Roadway Cross-Drain HP Pipe & Installation @ $ _________________ per LF

Pipe excavation shall extend to a minimum of 1’ beyond the pipe walls. The bid price shall include the disposal of the excavated material. The pipe backfill shall be entirely crushed stone with 6” of stone bedding under the pipe. The taxes, excavation, haul, pipe and backfill shall be included in the per LF price of each pipe.

TOTAL OF ALL BID ITEMS $_______________________________

Bid amount in words _________________________________________________

General Notes:

1. Envelopes containing bids must be sealed and marked on the outside: Bid for

Chickasaw County Road Supplies and Services, November 2nd, 2026 at 10:00 a.m. The outside of the bid envelope shall also contain the Contractor’s Certificate of

Responsibility number.

2. BID PRICES ACCEPTED SHALL BE FOR A PERIOD OF 12 MONTHS November 2, 2026 until November 2, 2027.

3. The Board reserves the right to reject any and all bids and to waive any and all formalities in the best interest of the County. Insurance requirements and contracts will be provided to the selected Contractor for execution.

4. The Contractor will be responsible for contacting the Mississippi 811 services and locating any existing utilities prior to performing any excavations.

5. A detailed set of plan drawings will not be provided for the described work, but a general scope and location will be presented by the Owner prior to the date of the issuance of a work order.

6. The Owner will be responsible for MDOT permitting if required.

7. Bid opening will be held at 10:00 A.M. on November 2nd, 2026 at Chickasaw County

Courthouse in Houston MS.

This the 28th day of September, 2026.

Courtney Gann, Purchase Clerk