Statement of Work (SOW) ICBO All Hands Workshop.docx

STATEMENT OF WORK

PROFESSIONAL SERVICES

FOR

THE NATIONAL MARINE FISHERIES SERVICE

WEST COAST REGION

INTERIOR COLUMBIA BASIN OFFICE

May 20–23, 2024 Requisition: 143040-24-0004

Background

The Interior Columbia Basin Office (ICBO) is located in Portland, Oregon, with field offices in:

· Ellensburg, Washington

· La Grande, Oregon

· Moscow, Idaho

· Boise, Idaho

· Salmon, Idaho

ICBO’s mission is the conservation of anadromous salmonid habitats in the Columbia Basin from Bonneville Dam upstream to the headwaters in Washington, Oregon, and Idaho. We implement several statutory authorities, principally the Endangered Species Act, Magnuson–Stevens Act, Fish and Wildlife Coordination Act, and Federal Power Act to regulate fish habitat-affecting activities including forestry, agriculture, development, and the operation of dams and reservoirs. The purpose of the meeting is to provide an in-person venue for ICBO “all-hands” and invited guests to exchange information related to anadromous salmonid conservation and to facilitate discussion of mission priorities and methods.

Objectives

Contractor shall provide a facility that meets the requirements of this Statement of Work (SOW). Facility shall include meeting rooms and gathering space to support the number of attendees (approximately 50) on the dates and times identified within the task section of this SOW.

Tasks

The Contractor shall provide a facility that is capable of meeting the following requirements:

Hotel Requirements. The location should be within 35-miles of locations identified in paragraph D, in order to minimize ground transportation costs and logistical requirements.

In addition, the hotel shall provide the following:

· Lodging facilities for 50 guests IAW Table 1 in Section B.

· One Banquet Dinner Room available IAW Table 1 in Section B. Banquet dinner room will need facility provided and set up of a podium, microphone and projector screen.

· One box lunch for 50 guests IAW Table 1 in Section B.

· One box lunch for 50 guests, IAW Table 1 in Section B.

· Restaurants of various cuisine open for all meals, between 5/21/2024 thru 5/23/2024, within a reasonable walking distance of facility.

· Parking available for all attendees.

Conference Room Requirements. The facility shall provide the following:

· One on-site meeting room to accommodate up to 50 attendees

· One on-site meeting room to accommodate up to 10 attendees. Meeting rooms shall be available IAW Table 2 in Section B. Meeting rooms will need to accommodate the setup of Government owned and provided A/V technology (laptop, projector, projector screen, podium, and PA system with microphones).

· IT Staff will provide and transport all A/V items (including power cords and cables). IT Staff will help with the tech setup on the first day of the workshop, and return to tear down and retrieve all the equipment on the last day.

· High-speed wireless internet capability.

Details for this requirement, including the number of lodging rooms to be held as part of a room block, conference facilities, and use of A/V equipment are detailed in Tables 1 and 2 of Section B below.

Table 1 states the number of rooms needed as a room block for attendees that will be paying for their rooms individually, not as part of the contract.

A. Deliverables

Table 1: Hotel

May 21, 2024

12:00 PM

May 22, 2024

12:00 PM

Table 2: Meeting Rooms

B. Period of Performance

The period of performance will begin on Monday, May 20, 2024, and end on Thursday, May 23, 2024.

C. Place of Performance

Facility shall be between our Ellensburg field office (304 South Water, #201 Ellensburg WA 98926) and near our research sites during the workshop at the following locations:

· Tuesday, 5/21, Cle Elum Field Office, 102434, Ronald, WA 98940

· Wednesday, 5/22, Twentynine Pines Campground, 20831 Teanaway Rd North Fork, Cle Elum, WA 98922 D. Requirements

The Contractor shall take no direction that changes the price, schedule, or other terms and conditions of this contract from any Government employee other than the Contracting Officer. Changes authorized by the Contracting Officer will be in the form of a written modification, signed by the Contract Officer, and received by the Contractor prior to acting upon these changes.

E. Points of Contact

NMFS Contracting Officer: Aakanksha Bhargava aakanksha.bhargava@noaa.gov NMFS Contract Specialist: Sandra Caswell sandra.caswell@noaa.gov

NMFS Contracting Officer’s Representative (COR):

Austin Diaz, Field Delegate, Contracting Officer austin.diaz@noaa.gov

(916) 930-3619

NMFS ICBD Event Coordinator:

Dana Henning, Administrative Assistant dana.henning@noaa.gov

(509) 856-5474