Single Source_ICBO_Final.pdf

Version 2.0 19Aug2020

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

FOR AN ACTION NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

(AUTHORITY: FAR 13.106-1(b)(1))

Requisition: 143040-24-0004

1. Agency and contracting activity. Department of Commerce, NOAA Acquisition and Grants Office (AGO), Fisheries OMB Field Delegates, NMFS, and WCR

2. Description of supplies or services required to meet agency needs (including the estimated value)

The Interior Columbia Basin Office (ICBO) has a requirement for an in-person 4-day all-hands meeting of approximately 50 attendees for the purpose of exchanging information related to anadromous salmonid conservation and to facilitate discussion of mission priorities and methods. As a part of this requirement, the ICBO requires a Contractor to provide lodging, meeting rooms and gathering space to support 50 attendees for the period of 5/20/2024 thru 5/23/2024. Lodging shall be held as a room block for 50 attendees.

ICBO's biennial all-hands in-person workshop is a critical organizational need to develop rapport and team identity, and to share information, about our regulatory processes. The in-person meeting is critical to bring together personnel that is scattered across multiple widely-spaced offices.

Estimated amount for contract is $12,500.

3. Identification of the single source or the brand name to be solicited.

New Suncadia Hospitality, LLC 3600 Suncadia Trail, Cle Elum, WA 98922 Adam Dyes, CMP

(206) 419-1589 adyes@suncadia.com

4. Supporting rationale. Only one source or brand name is reasonably available as detailed below:

□ Brand Name – This particular brand name is essential to the requirement and market research indicates similar products do not meet or cannot be modified to meet agency needs

□ Compatibility to existing systems or equipment - The required supplies must be compatible in all aspects (form, fit, and function) with existing systems or equipment, and the source is uniquely qualified to meet the requirement.

□ Exclusive Licensing Agreement/Restrictive Rights/Authorized Reseller - The source has one or more of the following: an established exclusive licensing agreement, proprietary data, limited rights in data, patent rights, OEM required certifications or OEM authorized reseller, copyrights or secret processes with regard to the supplies or services required.

□ Urgency – The nature of the requirement has been deemed urgent due to unusual and compelling circumstances. Following competitive procedures would result in unacceptable delays resulting in serious injury to the Government.

Requisition: 143040-24-0004

Other - Only one source is capable –

ICBO requires a full-service facility that can provide lodging, a full-menu restaurant, and two meeting rooms as described below.

One large meeting room for 50 attendees available 5/20/2024 at 1:00 pm through 5/23/2024 at 12:30 pm. Meeting room will need to accommodate setup of Government provided A/V technology (a podium, PA system with microphones, laptop, projector and projector screen).

One smaller meeting room for 10 attendees; 5/20/2024 at 1:00 pm through 5/23/2024 at 12:30 pm.

One Banquet Dinner, Monday 5/20/2024 at 6:00pm. The banquet room will need the facility to support setup of Government provided podium, microphone and projector screen.

One box lunch for 50 guests, available for pickup on Tuesday 5/21/2024 at 12:00 pm.

One box lunch for 50 guests, available for pickup on Wednesday 5/22/2024 at 12:00 pm.

Restaurants of various cuisine open for all meals, between 5/21/2024 thru 5/23/2024, within a reasonable walking distance of facility.

Parking available for all attendees.

The facility shall be between our Ellensburg field office (304 South Water, #201 Ellensburg WA 98926) and within 35 miles of our research sites at the following locations:

Tuesday, 5/21/2024: Cle Elum Dam, North (use the following approximate address to calculate distance: USBR Cle Elum Field Office, 102434, Ronald, WA 98940)

Wednesday, 5/22/2024: Twentynine Pines, Teanaway (use the following approximate address to calculate distance: Twentynine Pines Campground, 20831 Teanaway Rd North Fork, Cle Elum, WA 98922)

A facility located within close proximity to interstate highways leading to the two locations above provide minimize ground transportation costs and provide substantial savings such as additional gas and daily parking fees, to Government travel expenses of approximately 50 personnel.

The Cle Elum location was chosen for thie 2024 all-hands in-person meeting in order to reduce the number of employees incurring travel costs, the cost per individual traveler, and to reduce the overall budgetary and carbon footprint impacts while still providing critical access to case studies.

New Suncadia Hospitality, LLC is identified as the only source capable of providing all requirements identified above.

5. Market Research.

Market research included requesting quotes from five facilities on the west slope of the Cascade Range in Washington State and within the 35-mile radius of the research locations above. Three of the five provided detailed quotes. The vendors that responded with detailed quotes did not meet all of the characteristics and criteria noted above; and, for reasons of location, amenities, and flexible pricing, Suncadia emerged as the only vendor with the capability of meeting all requirements while meeting the Government per diem rate.

Requisition: 143040-24-0004

6. Technical/Requirements Representative Certification

I certify that this requirement constitutes the Government’s minimum needs and the supporting data provided herein is accurate and complete to the best of my knowledge and belief.

Spencer Hovekamp Date ICBO Division Manager

Scott M. Rumsey Date Deputy Regional Administrator & Program Office Approving Official

7. Determination I hereby determine that the circumstances of this action deem only one source is reasonably available. This determination is accurate and complete to the best of my knowledge and belief.

Aakanksha Bhargava Date Contracting Officer

HOVEKAMP.SPENCER

.1365854005

Digitally signed by

HOVEKAMP.SPENCER.1365854005

Date: 2024.04.03 07:55:44 -07'00'

Digitally signed by

RUMSEY.SCOTT.MATHEW.1365

888341 Date: 2024.04.03 15:18:20 -07'00'

BHARGAVA.AA

KANKSHA.1502

738719

Digitally signed by

BHARGAVA.AAKANKSHA.1

502738719 Date: 2024.04.04 07:22:56 -07'00'

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