Sol_140R8124Q0168_Amd_0001.pdf

Solicitation Number: 140R8124Q0168

Combined Synopsis/Solicitation Template eFile – C05 (04/2023)

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial products or services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 140R8124Q0168 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. They may be accessed in full text at the following websites: https:/www.acquisition.gov/far/ and https://www.acquisition.gov/diar. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with an associated small business size standard of $40.0M. This requirement is a Small Business Set-Aside and only qualified contractors may submit a quote.

CLIN 0010: Training Room Space, Qty: 1, Unit of Measure: AU CLIN 0020: Audio/Visual, Qty: 1, Unit of Measure: AU

Total price shall be inclusive of all applicable fees and taxes. The required period of performance dates are April 21, 2025 to April 25, 2025.

The provision at 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

Addendum to 52.212-1, Instructions to Offerors - Offers shall submit past performance information no more than five references. Past performance references must be of similar size and scope as this requirement. References shall include point of contact, company name, email address, phone number, contract or agreement reference number and total value. Quotes must be on company letter head and signed.

The provision at 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision is as follows: Price and Past Performance.

The provision at 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services, must be completed and be active online at http://www.sam.gov.

Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

The clause at 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services, applies to this acquisition along with an addendum that includes the following clauses applicable to this procurement:

(04/2023)

Addendum to 52.212-4, HOTEL CANCELLATION CLAUSE - For any cancellation made after the agreed upon date for a no cost cancellation, the hotel may submit a request for equitable adjustment (REA) to the agency requesting compensation for its alleged losses. When reviewing the REA the government will consider relevant circumstances such as the time of cancellation, normal occupancy rate, attempts to rebook the rooms, other special events taking place in the city, and other circumstances affecting the hotel’s claimed losses. Disputes will be resolved pursuant to the Contracts Disputes Act (CDA) 41 USC Sections 601-613 FAR 52.233-1. Except as provided in the Act, all disputes arising under or relating to this contract shall be resolved under this clause.

The following select clauses at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services, apply to this acquisition:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712)

52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

52.219-28, Post Award Small Business Program Representation (Feb 2024) (15 U.S.C.632(a)(2)).

52.222-3, Convict Labor (Jun 2003) (E.O.11755).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(04/2023)

52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.13627).

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) ( E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C.chapter 67).

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Hard copy invoice.

The Contractor shall submit an electronic copy of the IPP invoice to MSWIFT@USBR.GOV once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request. Ensure the invoice reflects the Purchase Order Number, Invoice Number, Period of Performance (POP), and the Dollar Amount. The invoice must reflect the same information as entered in the IPP system.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(04/2023)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES

AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(04/2023)

Statement of Work

2025 Property Management Training Workshop Meeting Space Rental with Audio Visual

Period of Performance: April 21 to April 25, 2025

Property Training workshop to provide hands-on training to Property Management personnel on a wide variety of property management functions to address the changes in policies, procedures, and business practices.

The purpose of the training session is to provide hands-on training to property management personnel on a wide variety of property management functions including, but not limited to, Space Management, the Financial and Business Management System (FBMS), personal property disposals, transfers, regulatory requirements, fleet management, property system security, etc. In addition, the training will address efforts in optimizing the Bureau of Reclamation’s fleet through electrification to reduce the carbon footprint and long-term costs. The training will familiarize Property Management staff of the new rules and regulations regarding management of Government personal property assets within FBMS. Since the last property workshop held in 2017, there have been numerous staff turnovers in the regional, area, and field offices, and many revisions to regulations and processes have been made since the last workshop.

Hotel Space Breakout Meeting Space and AV Equipment.

Location: Colorado Springs or Lakewood, Colorado.

Registration table set up at exterior of meeting room.

Complimentary water and coffee (up to 3 cups per day for up to 150 attendees) provided Monday through Friday.

AV support Monday-Thursday, 7:00 a.m. to 5:00 p.m.; Friday, 7:00 a.m. to 11:00 a.m.

Wi-Fi for attendees.

We would like this workshop space to also provide lodging on property to accommodate 150 attendees for this workshop. Lodging is not part of this requirement; this requirement is only for meeting space and Audio/Visual equipment. Hotel needs to provide parking ($10 max parking fee per day).

Monday, April 21, 2025:

Meeting Space: Training space with classroom-style seating set up for about 150 participants to be ready by 7:00 a.m.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(04/2023)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

(1) Patch into House Sound

(10) Extension Cords

Two additional break-out rooms will be needed from 1:00 p.m. to 5:00 p.m. to accommodate approximately 40 people each.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

Tuesday, April 22, 2025:

Meeting Space: Training space with classroom-style seating set up for about 150 participants to be ready by 7:00 a.m.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

Two additional break-out rooms will be needed from 1:00 p.m. to 5:00 p.m. to accommodate approximately 40 people each.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(04/2023)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

Wednesday April 23, 2025:

Meeting Space: Training space with classroom-style seating set up for 150 participants A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

(1) Patch into House Sound

(10) Extension Cords

Two additional break-out rooms will be needed from 1:00 p.m. to 5:00 p.m. to accommodate approximately 40 people each.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

(1) Patch into House Sound

(10) Extension Cords

Thursday, April 24, 2025:

Meeting Space: Training space with classroom-style seating set up for 150 participants.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer eFile – C05

(04/2023)

(10) Extension Cords

Two additional break-out rooms will be needed from 1:00 p.m. to 5:00 p.m. to accommodate approximately 40 people each.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

(1) Patch into House Sound

(10) Extension Cords

Friday, April 25, 2025:

Meeting Space: Training space with classroom-style seating set up for about 150 participants to be ready by 7 am. Training will conclude at 11:00 a.m.

A/V Package to include:

(1) Podium

(1) Stage

(2) Fast Fold Screens with Dress Kit

(2) LCD Projectors (5000 Lumens)

(1) All Cabling Included

(2) Wireless Handheld Microphones (Audience)

(1) Lavaliere Microphone (Presenter)

(1) 4 Channel Audio Mixer

(1) Patch into House Sound

(10) Extension Cords

NOTE: This requirement is ONLY for conference space and audio-visual equipment rental.

Written, signed quote on company letterhead with contact information are due no later than August 26, 2024 at 1pm EST by email to mswift@usbr.gov. For information regarding this RFQ please contact Megan Swift at mswift@usbr.gov.

(x)

140R8124Q0168 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Denver CO 80225

MS 84-27810

R81

Building 67 - Denver Federal Center Acquisition Operations Branch Denver Office Bureau of Reclamation

08/21/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/21/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to correct the due date listed on the combined synopsis/solicitation. All other details remain unchanged.

Period of Performance: 04/21/2025 to 04/25/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Evonne Huggins

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .