140R6025Q0063_Soliciation_Package.pdf

Synopsis/Solicitation – 140R625Q0063 – Bureau of Reclamation

This is a combined synopsis/solicitation for commercial services and is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and no other written solicitation will be issued. The Bureau of Reclamation (Reclamation) has a requirement vacuum dehydration oil purification units. The government anticipates awarding this procurement as a firm fixed price effort.

140R625Q0063 is issued as a Request for Quotation (RFQ) solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. This is a total small business set-aside under NAICS code 333248 – All other industrial machinery manufacturing with an associated small business size standard of 750 employees.

Offerors must be registered in SAM.gov to be considered for award.

Offerors are cautioned to carefully review the offer submission requirements. To be considered qualified for this work, offerors must fully address all evaluation factors outlined under FAR clause 52.212-2, on page of below.

The Government anticipates making an award without discussions. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

Offerors may submit questions electronically, via email, to Terra Warren, Contracting Officer at terra_warren@ios.doi.gov. Questions shall be submitted no later than August 13th, 2025 at 11:59 PM MDT. Questions received after that date will not be entertained. Applicable answers to contractor questions will be posted publicly through the SAM website at www.sam.gov

Written, signed quotes with contact information are due no later than August 25th, 2025, at 11:59 PM MDT by email to terra_warren@ios.doi.gov. Include any other documentation the vendor determines is necessary to assist the government in determining which quotation is of the best value to the government.

For information or questions regarding this RFQ, please contact Terra Warren, twarren@usbr.gov.

Vacuum DehydraƟon Oil Purifiers Salient CharacterisƟcs

Wyoming Area Office, Bureau of ReclamaƟon requires five (5) TGV1-15 vacuum dehydraƟon oil purificaƟon units. The common characterisƟcs are listed here and the differing characterisƟcs, in lines 010 and 020, below; the differing characterisƟcs are solely the power requirements.

The hydraulic and turbine oil will be purified of contaminants including water and solids. The oil purifiers will be capable of being moved via forkliŌ and crane and through 42-inch doorways. A NEMA 4 rated enclosure will house all components requiring protecƟon and the rest of the components coated to resist oil and water. The controls will be sufficient to prevent process upset, including, but not limited to, alarms/shutdowns for high and low fluid levels, high temperature, and dirty filter. The inlet will include an inline strainer to remove bulk parƟcles. Each component will be capable of cleaning, reclaiming, or replacing the removal media. The unit will be capable of operaƟng without external pumps. The discharge pump will be a posiƟve displacement pump with internal relief valve.

The following specificaƟons will be met:

Minimum OperaƟng Flow of 15 Gallons Per Minute (GPM) Water Removal to Below 5 Parts Per Million (PPM) Minimum three (3) Gallon Stainless Steel Condensate Tank with AutomaƟc Water Drain 50 Pounds per Square Inch (PSI) Working Pressure Two (2) HeaƟng Elements with Individual Heater Switches OR Programable Temperature Set

Points

Line Item 010 – 240VAC Vacuum Oil PurificaƟon Unit

QuanƟty one (1) will be powered using 240 VAC, 3 ph, 60 Hz power.

Line Item 020 – 480VAC Vacuum Oil PurificaƟon Units

QuanƟty four (4) will be powered using 480 VAC, 3 ph, 60 Hz power.

**Process Flow Diagram (PFD) required with submiƩals for technical evaluaƟon.

52.212-2 EVALUATION-COMMERCIAL ITEMS (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price (shipping included)

(2) Technical Specifications

(3) Delivery Schedule

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clauses The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition, as does 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services. Below is a list of applicable clauses:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

CLAUSE

NUMBER CLAUSE TITLE CLAUSE DATE

52.203-17 Contractor Employee Whistleblower Rights Nov-23

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan-17

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. Jun-20

52.204-13 System for Award Management Maintenance. Oct-18 52.204-18 Commercial and Government Entity Code Maintenance. Aug-20

52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. Nov-21

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov-15

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services Nov 23

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services Jan -25

52.222-19 Child Labor-Cooperation with Authorities and Remedies. Jan-25 52.222-21 Prohibition of Segregated Facilities. Apr-15

52.222-26 Equal Opportunity. Sep-16 52.222-3 Convict Labor. Jun-03 52.222-36 Equal Opportunity for Workers with Disabilities. Jun-20 52.222-50 Combating Trafficking in Persons. Nov-21 52.223-23 Sustainable Products and Services. May-24 52.225-1 Buy American-Supplies Oct-22

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May-24

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct-18

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar-23

52.233-1 Disputes. May-14 52.233-3 Protest after Award. Aug-96 52.233-4 Applicable Law for Breach of Contract Claim. Oct-04

DOI-AAAP-0028

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) Feb-21

Provisions

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

The provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

PROVISION

NUMBER

CLAUSE TITLE

CLAUSE

DATE

52.204-29 Federal Acquisition Supply Chain Security Act Orders ”Representation and Disclosures. Dec-23

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation. Jan-17

52.204-7 System for Award Management. Nov-24 52.204-16 Commercial and Government Entity Code Reporting. Aug-20 52.204-17 Ownership or Control of Offeror. Aug-20 52.204-20 Predecessor of Offeror Aug-20 52.204-22 Alternative Line Item Proposal. Jan-17

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment Nov-21

52.204-26 Covered Telecommunications Equipment or Services- Representation Oct-20

52.204-29 Federal Acquisition Supply Chain Security Act Orders— Representation and Disclosures Dec-23

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation. Nov-15

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb-16

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Sep-23

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services May-24

52.219-1 Small Business Program Representations Feb 24

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. Dec-16

DIAR 1452.215-71

Use and Disclosure of Proposal Information – Department of Interior

Apr-84