Updated_Synopsis_-__Solicitation_package_Amendment_3_-_4-30-2025_0003.pdf

Synopsis/Solicitation – 140R6025Q0026 – Bureau of Reclamation

This is a combined synopsis/solicitation for commercial services and is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and no other written solicitation will be issued. The Bureau of Reclamation (Reclamation) has a requirement for refurbishment or replacement of an existing 500 GPM Sump Pump, as well as providing and replacing new basket strainers for two (2) 6000 GPM pumps at the Mr. Elberta Powerplant in Twin Lakes, Colorado. The scope of this contract also includes the removal, repair (if applicable), and installation services as identified in the included specifications data and performance work statement. The government anticipates awarding this procurement as a firm fixed price effort.

Solicitation number 140R6025Q0026 is issued as a Request for Quotation (RFQ) solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

This is a total small business set-aside under NAICS code 333914 - Measuring, Dispensing, and Other Pumping Equipment Manufacturing with an associated small business size standard of 750 employees.

Offerors must be registered in SAM.gov to be considered for award.

Offerors are cautioned to carefully review the offer submission requirements. To be considered qualified for this work, offerors must fully address all evaluation factors outlined under FAR clause 52.212-2 on the following page, in the solicitation package.

It is the expectation that the existing 500GPM sump pump will be overhauled, replacing only needed pump parts to make it operational. However, the original unit has been discontinued, so finding the necessary parts may be an issue. If the offeror determines an overhaul is not practicable, the offeror may choose to quote a new pump which is able to function with the existing motor. If neither of these methodologies are practicable, the offeror may provide a quote for the replacement of both the pump and the motor. In the work plan, please provide detail the reason for the option chosen.

Added with Amendment 3: Offerors can also provide a separate section in their quote for additional tasks/repairs/replacements that they, as the professional experts feel is necessary or beneficial to the primary objective of this acquisition. These additionally quoted lines will be considered by Reclamation.

For example, quotes can provide a price to replace shafts, or redo coating in pipe sections. When quoting these options, please provide detail on why it is necessary or beneficial to the objective. The ‘Why’ detail will be part of the consideration during the technical evaluation.

Once the offeror has chosen what option they want to quote on, regarding the 500 GPM sump pump, it is the responsibility of the offeror to ensure they can acquire the necessary parts prior to submitting their quote.

The Government anticipates making an award without discussions. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Therefore, the offeror’s initial quote should contain the offeror’s best terms from a cost or price and technical standpoint.

Offerors may submit questions electronically, via email, to Terra Warren, Contracting Officer at twarren@usbr.gov . Questions shall be submitted no later than April 27 2025 at 11:59 PM MDT.

Questions received after that date will not be entertained. Applicable answers to contractor questions will be posted publicly through the SAM website at www.sam.gov

The offerors will be granted the opportunity for a site visit, which is highly encouraged given the need to evaluate the current condition of the pumps and motor. Interested parties can schedule an individual site visit during the week of April 14th thru 17th, 2025.

Synopsis/Solicitation – 140R6025Q0026 – Bureau of Reclamation

Location to meet: Mt. Elbert Power Plant, 5583 Hwy 82 Twin Lakes, CO 81251 Any questions you have regarding the site visit will need to be submitted in writing, via email to

Twarren@usbr.gov, after the visit has occurred, but before the deadline of 4/27/2025. Questions asked during the site visit will not be answered at that time to ensure that information is not limited only to attendees. Answers to questions regarding the site visit will be posted publicly through the SAM website at www.sam.gov.

To request a site visit please reach out to the contracting officer at twarren@usbr.gov by 4:00 PM MDT, Tuesday the 8th of April.

Written, signed quotes with contact information are due no later than May 18th, 2025, at 11:59 PM MDT by email to twarren@usbr.gov. Along with any other documentation the vendor determines is necessary to assist the government in determining which quotation is of the best value to the government. For information or questions regarding this RFQ, please contact Terra Warren, twarren@usbr.gov.

FAR 52.212-2 Evaluation—Commercial Products and (Nov 2021) Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Work & Schedule – The Work Plan will be evaluated on how clear, effective, and detailed it is in explaining the technical approach of the firms work plan, to include:

i. Regarding the 500 GPM motor - identifying which option the offeror has chosen to quote on, and why, and the method of fulfilling the need with that option:

a) Overhaul existing pump

b) Replace pump to function with current motor

c) Replace both pump and motor

ii. The method of replacing basket strainers and mounts on the existing 6000 GPM Pumps.

iii. The quoted schedule will be evaluated on how well it addresses, in detail, the proper milestones and number of days for performing and accomplishing the work.

iv. Optional: additional recommended task/repairs/replacements, and why they are important or beneficial to the objective.

Failure to provide a detailed work plan and schedule will result in a quote being no longer eligible for consideration for award. The more clear, detailed, effective and realistic the plan and schedule are, the higher the quote will be rated.

(2) Past Performance – Any and all knowledge and information in the possession of the Contracting Officer will be used to evaluate the quality of past performance, including, but not limited to, references provided by the quoter for recent and recent/relevant contracts for the same or similar services, information from CPARS, and any other Past Performance database information may be used.

(3) Price – Quoted pricing will be evaluated for price reasonableness and whether the pricing is balanced.

Pricing shall include a breakout by:

o 500 GPM Sump pump parts, price per unit Including the required set of spare parts o Basket Strainers, price per unit o Pump Mounts, price per unit o Labor rates for removal, overhaul (if applicable), and installation o Any additional recommended task/repairs/replacements associated with the effort (on separate lines and explained) o Any other anticipated expenses associated with the effort (explained) o Subtotals of each line and a cumulative total

Per FAR 13.106-2(b)(3), the Contracting Officer may perform a comparative review of quotes.

(b) When additional recommended tasks/repairs/replacements are included in the quote, the government has the right to pick and choose or refuse any and still award to quotes under (a)(1)(i) & (ii) above.

(c) A written notice of award or acceptance of an offer will be sent to the successful offeror within the time for acceptance specified in the offer. Offeror will then review the draft award document, and if accepting, sign the document and return in a reply email. The Government contracting officer will then sign the official award and send the offeror the official awarded contract with shall result in a binding contract. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) The Government may reject any or all quotes if such action is in the Government’s interest.

Performance Work Statement Bureau of Reclamation

Mt. Elbert Powerplant, Twin Lakes CO Mt. Elbert Powerplant Main 500 GPM Sump Pump Refurbishment/Replacement

1.0 BACKGROUND

The Bureau of Reclamation’s Mt. Elbert Powerplant 500 GPM Sump Pump needs refurbishment, or if necessary, replacement. The existing Sump Pump is currently not operational due to a leaking seal between the case discharge and the enclosed line shaft. The existing sump pump, and part related thereto, are no longer originally manufactured.

2.0 SCOPE

The scope of this purchase order includes all necessary labor, equipment, and materials for either the removal and overhaul, or replacement of the existing 500 GPM Sump Pump and re-installation of the refurbished/new sump pump. Additionally, this includes the replacement of basket strainers and mounts for the two (2) existing 6000 GPM Pumps at the same location.

3.0 OBJECTIVES

The objective of this effort is to provide a reliable 500 GPM Pump to maintain the appropriate level of the Mt. Elbert Powerplant sump within the same duty cycle of the existing pump capable of operating with the existing on/off float start, heavy duty cycle control system of the facility.

Furthermore, there is a need to replace the missing Basket Strainers and mounts of two (2) existing 6000 GPM Pumps.

4.0 WORK REQUIREMENTS

The Contractor shall overhaul, or furnish, and install one 500 GPM sump pump within the existing system with the motor on the 2nd floor of the facility and the pump located in the sump of the facility.

The components or systems replaced must meet the salient characteristics identified in paragraphs 4.1 & 4.2, below. See attachment 1 ‘MTE Sump Pump Data’ document.

4.1 500 GPM Sump Pump

(1) The overhauled/new sump pump shall:

a. Work with the existing sump level monitoring system and power supplies.

b. Maintain the facility sump to its normal levels during normal operation.

c. Be capable of operating in manual or automatic modes.

d. Pump a minimum of 500 GPM from the sump to the existing discharge line.

(2) Sump pump shall be capable of delivering 500 GPM for continuous operation.

(3) Sump pump shall be capable of operating in Temperatures ranging from 32º F to 90º F.

(4) Duty cycle: demonstrate 60 open/close cycles per hour.

(5) Operate using 480V power supply directly wired into the pump via conduit in compliance with National Fire Protection Code.

(6) Be constructed of material not susceptible to microbial corrosion. Stainless steel 304 or approved equivalent per approval by QAR

(7) Not produce noise over 90db over an 8-hour average.

(8) All connections to mild steel shall have dielectric flange kits to prevent galvanic corrosion.

(9) Existing pump motors may remain if possible.

4.2 Basket Strainers for all Pumps

(1) Must be constructed of stainless steel

(2) Must prevent solid material from entering the pump.

4.3 Pump Mounts for all Pumps

(1) Must be secured to the surface of the Sump to prevent any movement of vibration of the pumps.

(2) Must be constructed of Stainless Steel to prevent microbial corrosion.

Installer Qualifications: Offeror has a minimum five years of successful experience completing sump pump installation similar to the subject requirements.

Field Measurements: Verify dimensions and component layout by field measurements and drawings provided by BOR. Reference the attached ‘MTE Sump Pump Data’ document.

Installation: The 500 GPM Pump, basket strainers and pump mounts shall be installed in coordination with the facility not requiring an outage or prolonged interruption. Only interruption should be when pumping down the sump for access and switching from the pumps to the Educator. If the 500GPM is completed first, and placed in service, the 6000GPM pumps can then be worked on.

BOR can assist with the available crane to get new parts down to the sump (but not to the pumps).

Two weeks advanced notice would be required if this assistance is requested by the awarded contractor.

All on site contractor employees must have Confined Space Certification and be familiar with Reclamation Clearance procedures. Contractor shall provide own Confined Space Monitoring and Rescue for all work in the Sump.

Spare Parts: The contractor shall submit a list of recommended spare parts and supply one complete set of spare parts for the 500 GPM Pump

5.0 SECURITY - ONLY AUTHORIZED CONTRACTOR EMPLOYEES SHALL BE

PERMITTED IN THE FACILITIES. A list of all Contractor employees, vehicles and equipment to be utilized on-site, in accordance with WBR 1452.237-80, “Security Requirements-- Bureau of Reclamation (DEVIATION)” will need to be submitted in accordance with the Required Submittal/Delivery table.

All contract employees will be required to go through a Special Agency security check which includes at a minimum fingerprinting and completion of the OF-306 documents. Other documentation may also be required.

Contractor is required to have a full-time onsite safety person and Quality Control officer onsite when work is being performed.

6.0 PLACE OF PERFORMANCE

All work shall take place at Mt. Elbert Powerplant in Twin Lakes, Colorado.

7.0 PERIOD OF PERFORMANCE

All on-site work shall be completed during the months of July and August of 2025. The contractor shall coordinate with the QAR, a minimum of 5 working days, prior to initiating on site work requirements.

8.0 WARRANTY

The contractor shall provide a one-year or manufacturer’s standard warranty, whichever is longer, for the system and all system components against failure resulting from normal use. Failure shall be defined as any defect in manufacturing which prevents sump from operating as intended.

9.0 SUBMITTALS

The Contractor shall furnish submittals, in accordance with the following table:

** CO indicates Contracting Officer, QAR Quality Assurance Representative

RSN

Submittals required

Due date or delivery time

No. of sets to be sent to:

CO QAR

1 Acceptable Certificate of Liability Insurance

Prior to commencement of work under the contract

1 electronic 0

2 Complete set of Spare Parts 7 Days Prior to completion of work 0 1 set

3 Copy of Confined Space Certificate for all contractor employees as identified in 4.0

– Installation section

Prior to commencement of work under the contract

0 1 Electronic

4 Copy of warranty document, as identified in 8.0

7 Days Prior to completion of work 1 Electronic 1 Electronic

List of Employee’s information (prime contractor and subcontractors)

OF-306

IAW Security Requirements 52.204-9 and WBR 1452.237-

Within 10 days after contract award at the pre-work meeting & continuously for new employees

1 Electronic

1 Electronic

Clauses The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition, as does 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Products and Commercial Services. Below is a list of applicable clauses:

CLAUSE NUMBER CLAUSE TITLE CLAUSE DATE

52.203-19

PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS.

(JAN 2017)

52.204-9

PERSONAL IDENTIFY VERIFICATION OF CONTRACTOR

PERSONNEL

(JAN 2011)

52.204-10

REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS

(JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

(AUG 2020)

52.204-19

INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS

(DEC 2014)

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT.

(NOV 2021)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.204-30

FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—PROHIBITION

(DEC 2023)

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

(JAN 2025)

52.209-10

PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS.

(NOV 2015)

52.212-4

CONTRACT TERMS AND CONDITIONS - COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES.

(NOV 2023)

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(JAN 2025)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

52.219-28

POSTAWARD SMALL BUSINESS PROGRAM

REREPRESENTATION

(JAN 2025)

52.222-19

CHILD LABOR-COOPERATION WITH AUTHORITIES AND

REMEDIES

(JAN 2025)

52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

52.222-26 EQUAL OPPORTUNITY (SEPT 2016)

52.222-3 CONVICT LABOR (JUNE 2003)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-5

POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION

(MAY 2024)

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024)

52.225-1 BUY AMERICAN-SUPPLIES (OCT 2022)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.226-8

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

(MAY 2024)

52.227-1 AUTHORIZATION AND CONSENT (JUN 2020)

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR

AWARD MANAGEMENT

(OCT 2018)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS.

(MAR 2023)

52.233-1 DISPUTES (MAY 2014)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,

AND VEGETATION

(APR 1984)

52.240-1

PROHIBITION ON UNMANNED AIRCRAFT SYSTEMS

MANUFACTURED OR ASSEMBLED BY AMERICAN

SECURITY DRONE ACT-COVERED FOREIGN ENTITIES

(NOV 2024)

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996)

52.249-1

TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(FIXED-PRICE) (SHORT FORM)

(APR 1984)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

DOI-AAAP-0028

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP)

(FEB 2021)

WBR 1452.223-81 SAFETY AND HEALTH -- BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at:

http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration

(OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the

Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If

Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the

Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity

Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a

Government PIV Card, temporary identification card, or visitor identification badge has been issued to the

Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The

Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S.

citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the

Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the

COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures.

Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other

Contract Specifications as applicable. Related documents include other general provisions of Construction or

Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of

Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED

UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information.

(The protection of National Security information is beyond the scope of this clause. If any work on National

Security information is required under this contract, it is addressed under other contract clauses.) The

Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the

Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the

Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases.

Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive

Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices (such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports

(and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National Industrial Security

Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation

Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer. No contractor shall access classified information unless proper clearances have been obtained and transmitted to

Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Reserved

(f) Reserved

Provisions

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

The provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial

Services, must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the

System for Award Management registry.

PROVISION NUMBER CLAUSE TITLE CLAUSE DATE

52.203-18

PROHIBITION ON CONTRACTING WITH ENTITLES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS – REPRESENTATION

(JAN 2017)

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (NOV 2024)

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING.

(AUG 2020)

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR. (AUG 2020)

52.204-20 PREDECESSOR OF OFFEROR. (AUG 2020)

52.204-22 ALTERNATIVE LINE-ITEM PROPOSAL. (JAN 2017)

52.204-26

COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION

(OCT 2020)

52.204-29

FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES

(DEC 2023)

52.209-2

PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS – REPRESENTATION

(NOV 2015)

52.209-11

REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION

UNDER ANY FEDERAL LAW

(FEB 2016)

52.212-1

INSTRUCTIONS TO OFFERS COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

(SEP 2023)

52.212-3*

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(MAY 2024)

52.223-22

PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSIONS

AND REDUCTION GOALS-REPRESENTATION.

(DEC 2016)

52.252-1

SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

(FEB 1998)

DIAR 1452.215-71

USE AND DISCLOSURE OF PROPOSAL INFORMATION --

DEPARTMENT OF THE INTERIOR

(APR 1984)

The following Provision must be completed by and signed by the submitting entity with their quotation package:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

(NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or

Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The

Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the

OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

Signed: _______________________________________________ Date:________________