A0003_140R6024Q0027_amendment_Package_0003.pdf

(x)

140R6024Q0027 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Billings MT 59107

R60

PO Box 36900 Regional Office Great Plains Region Bureau of Reclamation

06/12/20240003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/17/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation No. 140R6024Q0027 Amendment 0003

Project Title: Bureau of Reclamation Managers Conference

Purpose of Amendment: The purpose of this Amendment (0003) is to revise the SOW, revise pricing sheet, and extend the offer/quote due date. The date and time for receipt of offers/quotes is hereby extended to August 1, 2024 at 5:00 p.m. MDT.

Receipt of Quotes: The date and time for receipt of offers/quotes is August 1, 2024 at 5:00 p.m. MDT. Responsible offerors are requested to submit a quote for this requirement.

Quotes shall be submitted via email to Kelli Greene at kgreene@usbr.gov. Only quotes

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Kelli R. Greene

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R6024Q0027/0003 submitted via email will be considered.

Acknowledgement: See SF-30 block 11 of this amendment regarding how to acknowledge this amendment. The acknowledgement must be received at the place designated for receipt of quotes.

Period of Performance: 10/14/2024 to 10/18/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Attachment 1a

Statement of Work

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Solicitation Number 140R6024Q0027 Amendment 0003

Statement of Work (SOW)

Bureau of Reclamation Managers Conference

BACKGROUND: The Department of Interior (DOI), Bureau of Reclamation (Reclamation) will be hosting a bureau wide manager's conference beginning October 15, 2024 through October 18 2024, at one of the location specified below.

SCOPE: This solicitation is for the meeting facility, audio visual with optional cost for lunch at a Non- Casino Hotel. The government may conduct a site visit of the quoted facility to determine the adequacy of the meeting space and the feasibility of a successful meeting. Reclamation will require a block of rooms, as described below, one main ball room, one mid-sized breakout/meeting room, and one small business area/room. The Hotel/Contractor shall provide all necessary personnel, material, equipment, services, and meeting rooms to perform exhibition management and meeting coordination.

PLACE OF PERFORMANCE: Desired Locations

1. San Diego, CA

2. Lake Tahoe Area CA/NV

3. Monterey Peninsula CA

REQUIREMENTS/DELIVERABLES:

1. Hotel Rooms

a. Preferred block of rooms to be held for the following nights.

i. Monday, October 14, 2024 (up to 20 rooms)

ii. Tuesday, October 15, 2024 (205 rooms)

1. Check-in

iii. Wednesday, October 16, 2024 (205 rooms)

iv. Thursday, October 17, 2024 (205 rooms)

b. Rates for these rooms are not to exceed the federal government per diem rate for the City and State where the hotel is located (IAW GSA Per diem rates). No sales tax should apply.

c. The Government has no liability to the Contractor for the above estimates or any of the cost of holding the block of rooms.

d. For this contract the Contractor agrees to reserve a block of sleeping rooms without cost to the Government directly as each attendee will be responsible for payment directly to the hotel. Each participant will be responsible for the cost of their room.

2. Conference Rooms

a. Tuesday, October 15, 2024 10:00 a.m. to 6:00 p.m.

i. Registration Area

ii. One (1) large conference/ballroom. (See e. below)

iii. One (1) mid-size conference/breakout room. (See f. below)

iv. One (1) small business area/room. (See g. below)

v. One (1) separate large gathering area for group ceremony - 3:30 p.m. to

5:30 p.m. (See h. below)

1. Light Refreshments.

2. No host bar.

b. Wednesday, October 16, 2024 - Starting 7:00 a.m. to 6:00 p.m.

i. One (1) large conference/ballroom. (See e. below)

ii. One (1) mid-size conference/breakout room. (See f. below)

iii. One (1) small business area/room. (See g. below)

c. Thursday, October 17, 2024 - Starting 7:00 a.m. to 6:00 p.m.

i. One (1) large conference/ballroom. (See e. below)

ii. One (1) mid-size conference/breakout room. (See f. below)

iii. One (1) small business area/room. (See g. below)

d. Friday, October 18, 2024 - Starting 7:00 a.m. to 1:00 p.m.

i. One (1) large conference/ballroom. (See e. below)

e. One (1) large conference/ball room capable of seating 205 attendees with crescent rounds setup.

i. The room should include tables with chairs, perimeter tables, and a podium.

ii. Registration area shall be outside the large conference/ballroom near the entrance to the room and include chairs and tables.

iii. Light refreshments for morning and afternoon be provided for the following’s days.

1. Wednesday

2. Thursday

f. One (1) mid-size conference/breakout room that can seat approximately 20 attendees.

i. This room should include tables and chairs.

g. One (1) small business area/room where attendees can plugin and use laptops and/or cell phones.

h. One (1) separate large gathering area for 205 attendees.

i. This area shall include audio with one microphone.

3. Hotel/Contractor shall provide A/V services for the following:

a. large ballroom (205 Attendees).

i. One Podium with microphone

ii. Three (3) wireless microphones

iii. Microphone stand

iv. Two projection setups or LCD screens that have power cord and cable ready to be connected to a laptop computer with sound.

1. Screens shall be appropriate for the size of the room for all attendees to view information.

v. Wireless Internet

4. Option Line 1 – Cost per person for catering lunch.

a. Wednesday – afternoon

i. Lunch

1. Must be within required GSA Per diem rates of M&IE.

b. Thursday - afternoon

i. Lunch

1. Must be within required GSA Per diem rates of M&IE.

PERIOD OF PERFORMANCE: October 14, 2024 – October 18, 2024

CONTRACTING AND SUBCONTRACTING: The Government will not be liable to the Contractor or its contracting party as a result of any contracting and/or subcontracting agreement between the Contractor and any subcontractor.

CLAIMS AND LIABILITY: The Contractor agrees to hold the Government harmless from any and all claims, demands, actions, debts, liabilities, judgments, costs, and attorney’s fees arising out of, claimed on account of, or in any manner predicated upon loss of, or damage to, property of or injuries to, or the death of, any or all persons whatsoever, in any manner, caused or contributed to by the Contractor, his agents, servants, or employees, while in, upon, or about a given meeting location on which the work upon this Contract is to be done, or while going to or departing from the same, and to save the Government harmless from and on the account of damage of any kind which the Government may suffer as a result of any of the Contractor, his agents, servants, or employees in and about the said meeting location.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a UEI number and an active registration in SAM, System for Award Management (www.sam.gov) to conduct business with the Federal Government. Offerors will be required to complete Online Representations and Certifications at the SAM website.

POINTS OF CONTACT:

Kelli Greene Contracting Officer Bureau of Reclamation Email: kgreene@usbr.gov

AND

Brandon Collins Contracting Officer Bureau of Reclamation Email: bcollins@usbr.gov

Attachment 1b

Pricing Spreadsheet

See attached spreadsheet.

Hotel:

Line Item Lodging (See Statement of Work) Unit Nights Each Total Cost 20 4 ‐$ 185 3 ‐$

Parking Charge (if applicable) 205 635 ‐$ Service Charge (if applicable) 1 635 ‐$ Resort Fee (if applicable) 1 205 ‐$ Other Fees (if applicable) 1

TOTAL ‐$

Line Item Meeting Room Rental & Set‐up (See Statement of Work) Days Total Cost Total Cost Large Conference Room and Set‐up (205 Attendees) 4 ‐$ Refresments for Large conference room (Wednesday, Thursday) 2 ‐$ Mid‐size Conference/Breakout Room and Set‐up (20 Attendees) 3 ‐$ Small Business Area/Room 3 ‐$ Large Gathering Area and Set‐up (205 Attendees) 1 ‐$ Refresments for Large Gathering Room 1 ‐$

TOTAL ‐$

Line Item Hotel/Contractor ‐ Audio Visual (AV) Equipment (See Statement of Work SOW) Days Total Cost Total Cost Large Conference Room ‐ Podium 4 ‐$ Large Conference Room ‐ Audio with 3 Wireless Microphones 4 ‐$ Large Conference Room ‐ Microphone Stand 4 ‐$ Large Conference Room ‐ Two projector or LCD screen set‐ups, sound and hookups (see SOW) 4 ‐$ Large Conference Room ‐ Wireless Internet 4 ‐$ Large Gathering Area ‐ Audio with Microphone 1 ‐$ Service Charge Fee (If applicable) 4 ‐$

TOTAL ‐$

Line Item Option 1 – Cost per a person for catering Lunch (See Statement of Work) Unit Days Cost (Govt Rate) Total Cost Wednesday, October 16th 2024 Lunch (within GSA Per diem rates of M&IE) 205 1 ‐$ Thursday, October 17th 2024 Lunch (within GSA Per diem rates of M&IE) 205 1 ‐$

TOTAL ‐$

Total Cost of lines 20‐30 Total

Total Cost of lines 20‐30 and Option 1 Line 40 Total

Attachment 1b Solicitation 140R6024Q0027 ‐ Amendment 0003

Total Cost

Total Cost

Sleeping rooms charge per person at GSA Per diem rates

Enter name and location of hotel