A0001_140R60Q0027_amendment_Package_0001.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

721110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR60

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/17/2024 1700 MD

05/17/2024

3034453067Kelli Greene (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6024Q0027

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Billings MT 59107 PO Box 36900 Regional Office Great Plains Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$40

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 10/14/2024 to 10/18/2024

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Kelli R. Greene

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

140R6024Q0027 Amendment 0001

Provisions

52.212‐1 INSTRUCTIONS TO OFFERORS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP2023)

(a) To assure timely and equitable evaluation of quotations, vendors must submit all data and information in the instructions contained herein. Vendors are required to meet all RFQ requirements, including terms and conditions, and those identified as evaluation factors. Failure to meet a requirement may result in a quote being ineligible for award. The Government intends to award without discussions but reserves the right to conduct discussions if necessary. Vendors must clearly identify any exceptions to the RFQ’s terms and conditions and provide complete rationale. Quotes must be complete, self‐sufficient, and respond directly to the requirements of this RFQ, alternate offers will not be accepted. Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

(b) Upon examination of the initial responses, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional data will be requested.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, vendors may be required to submit other than certified cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

(c) If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Vendors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s quote.

(d) Quote Instructions:

Please submit all package information to bcollins@usbr.gov and kgreene@usbr.gov. Only quotes submitted via email will be considered.

(1) Technical Capability – The technical capability, at a minimum, shall address the government’s need identified in Attachment 1a – Statement of Work (SOW). Provide a hotel portfolio with overview conference area, hotel, and accommodations.

(2) Availability – The venue/facility shall have availability for the exact dates identified in the SOW for the meeting rooms and sleeping rooms for the estimated number of attendees.

(3) Price – Complete Attachment 1b – Price Proposal Breakdown but inserting proposed unit prices for all line items (10‐50). Identify and include all applicable discounts as the quote shall reflect best and final pricing.

(e) The Government intends to award a single Firm‐Fixed Price purchase order. Note to vendors: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

(f) Period of acceptance of quotes. The vendor agrees to hold prices in its quote firm for a minimum of 45 days from the date specified for receipt of quotes. Vendors shall make a clear statement in the Pricing Schedule regarding quote validity.

‐‐‐Addendum to 52.212‐1‐‐‐

52.252‐1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect

140R6024Q0027 Amendment 0001 as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

DIAR 1452.215‐71 USE AND DISCLOSURE OF PROPOSAL INFORMATION ‐‐ DEPARTMENT OF THE INTERIOR (APR

1984)

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below:

(1) "Trade Secret" means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) "Confidential commercial or financial information" means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of

Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers "commercial and financial information obtained from a person and privileged or confidential," and exemption

(9), which covers "geological and geophysical information, including maps, concerning wells."

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C.

552), the cover page of each copy of the proposal shall be marked with the following legend:

"The information specifically identified on pages of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract."

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

"This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal."

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to

Attachment 1a

Statement of Work

This page intentionally left blank

Solicitation Number 140R6024Q0027 Amendment 0001

Statement of Work (SOW)

Bureau of Reclamation Managers Conference

BACKGROUND: The Department of Interior (DOI), Bureau of Reclamation (Reclamation) will be hosting a bureau wide manager's conference beginning October 14, 2024 through October 18th 2024, at one of the location specified below.

SCOPE: This solicitation is for the meeting facility, audio visual with optional cost for lunch at a Non- Casino Hotel. The government may conduct a site visit of the quoted facility to determine the adequacy of the meeting space and the feasibility of a successful meeting. Reclamation will require a block of rooms, as described below, one main ball room, one mid-sized breakout/meeting room, and one small business area/room. The Hotel/Contractor shall provide all necessary personnel, material, equipment, services, and meeting rooms to perform exhibition management and meeting coordination.

PLACE OF PERFORMANCE: Desired Locations

1. San Diego, CA

2. Lake Tahoe Area CA/NV

3. Monterey Peninsula CA

REQUIREMENTS/DELIVERABLES:

1. Hotel Rooms

a. Preferred block of rooms for 205 to be held for the following nights.

i. Monday, October 14th, 2024 – Arrival

ii. Tuesday, October 15th, 2024

iii. Wednesday, October 16th, 2024

iv. Thursday, October 17th, 2024

1. Rates for these rooms are not to exceed the federal government per diem rate for the City and State where the hotel is located (IAW GSA Per diem rates). No sales tax should apply.

2. The Government has no liability to the Contractor for the above estimates or any of the cost of holding the block of rooms.

3. For this contract the Contractor agrees to reserve a block of sleeping rooms without cost to the Government directly as each attendee will be responsible for payment directly to the hotel. Each participant will be responsible for the cost of their room.

2. Conference Rooms

a. Dates and time needed.

i. Tuesday, October 15th, 2024 - Starting 7:00 a.m. to 6:00 p.m.

ii. Wednesday, October 16th, 2024 - Starting 7:00 a.m. to 6:00 p.m.

iii. Thursday, October 17th, 2024 - Starting 7:00 a.m. to 6:00 p.m.

b. One (1) large conference/ball room that capable of seating 205 attendees with tables.

i. This room should include tables with seats, perimeter tables and a podium.

ii. A table for registration with two chairs and a table for hand-out materials are to be placed outside at the entrance to the room.

iii. Light refreshments for morning and afternoon be provided for the following’s days.

1. Tuesday – afternoon

2. Wednesday – morning and afternoon

3. Thursday - morning and afternoon

c. One (1) mid-size conference/breakout room that can seat approximately 60-75 attendees.

i. This room should include tables with seats and podium.

d. One (1) small business area/room where attendees can plugin and use laptops and/or cell phones.

3. Hotel/Contractor shall provide A/V services for the following:

a. large ballroom (205 Attendees).

i. One Podium with microphone

ii. At least three (3) wireless microphones

iii. Microphone stand

iv. Ability to project onto pulldown screen and or LCD Screen that has, power cord and cable ready to be connected to a laptop computer with sound.

1. LCD screen or pulldown appropriate for the size of the room for all attendees to view information.

v. Wireless Internet

4. Option Line 1 – Cost per person for catering lunch.

a. Wednesday – afternoon

i. Lunch

1. Must be within required GSA Per diem rates of M&IE.

b. Thursday - afternoon

i. Lunch

1. Must be within required GSA Per diem rates of M&IE.

5. Option Line 2 – Fee for use of outside catering company

PERIOD OF PERFORMANCE: October 14, 2024 – October 18, 2024

CONTRACTING AND SUBCONTRACTING: The Government will not be liable to the Contractor or its contracting party as a result of any contracting and/or subcontracting agreement between the Contractor and any subcontractor.

CLAIMS AND LIABILITY: The Contractor agrees to hold the Government harmless from any and all claims, demands, actions, debts, liabilities, judgments, costs, and attorney’s fees arising out of, claimed on account of, or in any manner predicated upon loss of, or damage to, property of or injuries to, or the death of, any or all persons whatsoever, in any manner, caused or contributed to by the Contractor, his agents, servants, or employees, while in, upon, or about a given meeting location on which the work upon this Contract is to be done, or while going to or departing from the same, and to save the Government harmless from and on the account of damage of any kind which the Government may suffer as a result of any of the Contractor, his agents, servants, or employees in and about the said meeting location.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a UEI number and an active registration in SAM, System for Award Management (www.sam.gov) to conduct business with the Federal Government. Offerors will be required to complete Online Representations and Certifications at the SAM website.

POINTS OF CONTACT:

Kelli Greene

Contracting Officer Bureau of Reclamation Email: kgreene@usbr.gov

AND

Brandon Collins

Contracting Officer Bureau of Reclamation Email: bcollins@usbr.gov

This page intentionally left blank