Attachment_9_-_Amd_0003_Qs_As_0003.docx

140R4026Q0141 – SLV-CB Pumping Plant Roof Attachment 9 AMD 0003 – Questions and Answers

1. Pricing and scope Section 5 lets an offeror price the repair schedule (2a) or the replacement schedule (2b). If the Government's direction after assessment (SOW 4.2) differs from the approach we quote, how will the price be adjusted? May an offeror submit both schedules?

Government Response: Section 5 allows offerors to price either Schedule 2A (Repair) or Schedule 2B (Full Replacement) based on their proposed approach. As stated in SOW 4.2, the Government will make the final determination—after assessment—whether repair or full replacement is required.

If the Government’s direction after assessment differs from the schedule the offeror proposed, the contract price will be adjusted based on the corresponding schedule already provided in the offeror’s proposal. This ensures pricing is established and mutually understood for either outcome at the time of award.

Offerors may submit both schedules, and doing so is encouraged because it provides the Government with pre‑priced options for both potential outcomes identified in the SOW. This supports transparency, reduces the need for post‑award negotiation, and ensures rapid execution once the assessment is complete.

2. Can the Government provide the design data mentioned in SOW 1.6: roof dimensions, drain location, hatch sizes, parapet or edge detail, the number of existing roof layers and any existing above-deck insulation, the building age, and any asbestos survey?

Government Response:

The Government can provide the following additional information regarding the existing roof:

Roof dimensions are approximately 43 feet wide by 51 feet long.

The roof contains two drains located midway along each long side of the building.

The drains are centered at approximately 25 feet along the length of the roof and are located approximately 11 feet from the north wall and 6 feet from the south wall.

The parapet surrounds the entire roof and is approximately 8.25 inches wide and 10 inches high.

The Government has provided all other design information currently available for proposal preparation. Offerors are responsible for verifying field conditions and dimensions as necessary to prepare their proposals.

Hazardous materials testing of the existing roofing system is currently pending. Once testing results become available, the Government intends to issue an amendment providing the results and any additional information necessary for proposal preparation. The Government will extend solicitation deadlines as necessary to ensure offerors have adequate time to review the information and prepare complete proposals. Any additional drawings, photographs, or design information determined suitable for release will be provided through a solicitation amendment.

3. Which energy code governs the R-value in SOW 4.2.B, and is the pumping plant heated or conditioned? May tapered insulation meet the requirement on an area-weighted average?

Government Response:

As stated in SOW 4.2.B, replacement insulation shall comply with the most current applicable IRC, IECC, or local jurisdiction requirements. The contractor shall propose a roofing assembly that satisfies applicable code requirements and achieves positive drainage. Tapered insulation systems may be proposed provided the final assembly complies with applicable code requirements and supports proper roof drainage.

4. Are scuppers, overflow drains or downspouts required (SOW 4.2.B)? Is drain heat trace in scope?

Government Response:

The SOW requires the contractor to re-establish proper drainage, including drains, scuppers, and downspouts as necessary. The Government does not prescribe a specific drainage design. Offerors may propose drainage improvements that provide positive roof drainage and address ponding conditions, subject to Government review and approval. Drain heat trace is not specifically required by the SOW but may be proposed if deemed necessary by the contractor's design approach.

5. For roof edge metal, coping and curb flashing, does Reclamation require the sheet metal worker classification or accept the roofer classification under wage determination CO20260001?

Government Response:

Contractors are responsible for paying workers at the rates for the classification of the work actually performed, keeping accurate records when employees perform work in more than one classification, and posting the wage determination and WH‑1321 at the site. If a needed classification is missing from wage determination CO20260001, the awarded contractor shall submit an SF‑1444 conformance request through the Contracting Officer to the U.S. Department of Labor. Conformance is appropriate only if the work is not covered by a listed classification, is used locally by the construction industry, and the proposed rate bears a reasonable relationship to existing rates. The Government does not direct contractor labor classifications; questions about proper classification or area practice should be resolved with the Wage and Hour Division.

6. Bonds and payment Block 12a is marked YES for performance and payment bonds, but only 52.228-13 is incorporated. Is a performance bond required? Which payment protections are acceptable, a payment bond or an irrevocable letter of credit? If the award exceeds $150,000, will 52.228-15 apply?

Government Response: Yes, a performance bond is required if the offeror’s proposed price exceeds $150,000.00. For proposals that do not exceed $150,000.00, FAR 52.228‑13, Alternative Payment Protections (July 2000), applies. Under this clause, the contractor shall provide one of the following acceptable payment protections:

1. A Payment Bond, or

2. An Irrevocable Letter of Credit (ILC).

If the offeror’s proposed price exceeds $150,000.00, a bid guarantee, payment bond, and performance bond will be required. Amendment 0002 updates these requirements and incorporates FAR 52.228‑15, Performance and Payment Bonds - Construction (JUN 2020), and FAR 52.228‑1, Bid Guarantee (SEPT 1996).

7. Schedule Block 10 and the solicitation text give the site visit as Thursday, October 14, 2026, but October 14, 2026 is a Wednesday. Please confirm the date.

Government Response: The site visit date was corrected from Thursday, October 14, 2026, to Wednesday, October14, 2026 through Amendment 0001 to the solicitation.

8. The SOW submittal table skips RSN S6. Was an item removed?

Government Response:

The omission of S6 is an administrative numbering error. No submittal item was intentionally removed. Offerors shall comply with all submittal requirements expressly identified in the SOW.

9. Submittals S1, S3, S4 and S5 are Type A with a 21-day minimum review (SOW 2.4), and the contractor must begin within 10 days of notice to proceed. What notice-to-proceed date does the Government expect, is April 1, 2027, a hard end date, and will review time extend completion as SOW 2.4 describes?

Government Response:

The period of performance has been updated through Amendment 0003 to better align with project requirements and seasonal construction conditions. Offerors should base their proposals on the revised period of performance as established in this amendment. Offerors should base their proposals on the solicitation requirements as amended. As stated in SOW 2.4, Government review periods will be considered in accordance with the contract requirements, and schedule adjustments attributable solely to Government review activities will be handled in accordance with the contract terms.

10. Price form and taxes Attachment 2 refers to Gross Receipts Tax. For work in Colorado, should we price state and county sales and use tax, and can Reclamation provide the documentation needed for any exemption on a United States owned facility?

Government Response: Taxes must be priced according to the jurisdiction where the work is performed. For Colorado projects, use Colorado sales and use tax rules. Gross Receipts Tax (GRT) applies only where imposed and must be calculated at the rate applicable to the work location. Upon award, the Government will provide a copy of the contract, which includes the agency information.

11. The fillable pricing schedule has no subcontractor row. Where should subcontract cost be shown, and where should markup on travel go, given that travel must follow federal per diem rates?

Government Response:

Subcontractor costs

· The fillable price schedule (Excel) provided is a general, editable template. You may add rows/columns to tailor it and break out subcontractor costs (e.g., electrical, roofing, specialty trades) so the roll‑up aligns with the CLIN total.

· Clearly label any added lines (e.g., “Subcontractor—Electrical (licensed)”) and ensure your totals map cleanly to the solicitation’s pricing structure.

Travel costs & markup treatment

· List travel as its own line or section and price it in accordance with FAR 31.205‑46(a)(2)(i)—i.e., lodging, meals, and incidental expenses are allowable only up to the applicable Federal Travel Regulation (FTR) per‑diem limits for travel within the contiguous U.S. (CONUS).

· Transportation costs (e.g., mileage or actual fares) may be priced using mileage rates, actual costs, or a reasonable combination, per RFO FAR 31.205‑46(a)(1).

· If your normal accounting practice applies indirect burdens (e.g., overhead/G&A) or profit/fee, show those separately (e.g., in dedicated indirect/profit columns or lines at the CLIN/subtotal level). Do not build them into the base travel amounts in a way that causes lodging/meals/incidental costs to exceed per‑diem caps.

· In special or unusual situations, amounts above per diem may be allowable only if the higher amounts are authorized and justified under FAR 31.205‑46(a)(3) (e.g., documented justification and appropriate approvals).

12. Warranty and other SOW 4.2.C requires a manufacturer warranty covering ponding, installation errors and damage to existing equipment. Standard manufacturer no-dollar-limit warranties exclude some of these. Is a manufacturer warranty plus a contractor workmanship warranty acceptable?

Government Response:

The Government will accept a roofing system that includes both a manufacturer's material warranty and a contractor workmanship warranty, provided that, in combination, the warranties satisfy the minimum warranty requirements identified in SOW 4.2.C. Offerors shall clearly identify any exclusions and explain how all required warranty coverage will be provided.

13. Is 52.222-55 enforced on this award, does any local permit apply under 52.236-7 and what is the badge processing lead time for crew members?

Government Response: Yes. FAR 52.222‑55, Minimum Wages for Contractor Workers Under Executive Order 14026, is applicable to this requirement and will be enforced. Any local permits that are needed are the offeror’s responsibility to know, obtain, and comply with. No formal badging is required for this project. Access to the site will be supervised/escorted by an on‑site authorized Reclamation employee with appropriate oversight authority.

14. The SOW requires contractors, subcontractors, manufacturers, and suppliers to have three years of roofing experience. Must the prime itself demonstrate three years, or may a disclosed experienced roofing subcontractor satisfy the field-performance requirement?

Government Response:

The Government will consider the experience of the prime contractor and any proposed subcontractors performing the roofing work. The offeror must clearly identify the entity responsible for the roofing installation and demonstrate compliance with the minimum experience requirements specified in the solicitation.

15. Schedule: Given average January lows near 0 degrees at the site, will the Government consider issuing the Notice to Proceed in mid-January 2027, or allowing roof installation in March, so adhesives and seams can be installed within manufacturer temperature limits for the 10-year warranty?

Government Response:

The Government recognizes the seasonal weather limitations associated with roofing installation and manufacturer requirements for warranty-compliant installation. The period of performance has been updated through Amendment 0003 to better align with project requirements and seasonal construction conditions. Offerors should base their proposals on the revised period of performance as established in this amendment. Offerors should base their proposals on the solicitation requirements as amended

16. Plant operations: Does the pumping plant have an operating season the roof work must finish before, and are there days or hours when roof work over the pumps must stop?

Government Response:

The contractor shall maintain continuous protection of pumping plant operations in accordance with SOW 4.3. The Government will coordinate operational requirements with the contractor after award. Any necessary restrictions related to active pumping operations will be communicated by the COR and facility personnel during project execution. Note: It is unlikely that pumping plant will be active unless required by extremely high spring runoff.

17. Structural damage: If damage to truss top chords or other structural members is found at tear-off beyond the decking described in the SOW, will it be handled by contract modification under the Changes or Differing Site Conditions clauses?

Government Response:

The SOW requires inspection and replacement of deteriorated roof decking as necessary. If previously unknown structural conditions are encountered that exceed the scope contemplated by the contract, the Government will evaluate the condition and determine the appropriate contractual remedy in accordance with applicable contract clauses.

18. Existing roof: Please provide the roof dimensions, parapet height, number of existing roofing layers, membrane type and approximate age, and the deck thickness, if known.

Government Response:

The Government can provide the following additional information regarding the existing roof:

Roof dimensions are approximately 43 feet wide by 51 feet long.

The roof contains two drains located midway along each long side of the building.

The drains are centered at approximately 25 feet along the length of the roof and are located approximately 11 feet from the north wall and 6 feet from the south wall. The parapet surrounds the entire roof and is approximately 8.25 inches wide and 10 inches high.

The Government has provided all other design information currently available for proposal preparation. Offerors are responsible for verifying field conditions and dimensions as necessary to prepare their proposals.

The roof is approximately 36 years old with multiple patches. Hazardous materials testing of the existing roofing system is currently pending. Once testing results become available, the Government intends to issue an amendment providing the results and any additional information necessary for proposal preparation. The Government will extend solicitation deadlines as necessary to ensure offerors have adequate time to review the information and prepare complete proposals. Any additional drawings, photographs, or design information determined suitable for release will be provided through a solicitation amendment.

Additional Offeror Question Integrated Here:

What is the current roofing thickness? We need to know this to estimate dump fees.

Government Response:

Information available to Reclamation regarding the existing roof system is limited. Offerors are responsible for verifying existing conditions as part of their site assessment and should base pricing on field observations and clearly stated assumptions. If conditions materially differ from those reasonably anticipated, adjustments may be handled under the applicable contract clauses.

19. Drawings and photos: Per SOW 1.6, please provide any available drawings or design data for the building, and any topside roof photos taken at the 14 October site visit.

Government Response:

The Government has provided all drawings and photographs currently available for release. Any additional information determined appropriate for proposal preparation will be provided through amendment to all prospective offerors.

20. Hazardous materials: Has the existing roofing, mastic or flashing been tested for asbestos? If not, will testing and any abatement be handled by modification?

Government Response:

Hazardous materials testing for the roofing materials is pending. Once laboratory results are available, the Government will issue an additional amendment containing the findings and any related requirements. The solicitation deadlines will be extended as necessary to ensure offerors have adequate time to prepare complete proposals and plan performance in accordance with the SOWs.

21. Price schedule: Please confirm offerors may submit only Attachment 2b for full replacement, without also pricing Attachment 2a.

Government Response: Yes, offerors may submit only Attachment 2b when pricing the full roof replacement, and it is not necessary to also price Attachment 2a if the offeror is not proposing the repair option.

However, please note the following requirement:

The Attachment 2 – Price Schedule (Excel file) is also required and must be submitted with your pricing breakdown entered directly into the Excel version, as specified in the solicitation instructions. The Excel file is a required submission document and must accompany Attachment 2b.

22. Warranty: Manufacturer warranties commonly exclude ponding and damage to existing equipment. Will the Government accept a manufacturer 10-year system warranty plus a contractor workmanship warranty covering those exclusions to meet SOW 4.2.C?

Government Response:

Yes. The Government will accept a combination of a manufacturer's 10-year roofing system warranty and a contractor workmanship warranty, provided the combined warranties satisfy the minimum warranty requirements identified in SOW 4.2.C and adequately address any exclusions contained within the manufacturer's warranty.

23. Drainage: Will the Government accept a new emergency overflow scupper with downspout at the roof edge, at a location approved by the COR?

Government Response:

The Government will consider contractor-proposed drainage improvements, including overflow scuppers and downspouts, provided the proposed solution supports positive drainage, is compatible with the existing structure, and receives Government approval.

24. Site logistics Please identify the approved staging and roll-off location, and any load or access limits for a telehandler on the access road and near the canal.

Government Response:

Staging areas and waste disposal locations will be coordinated with the COR following award. Contractors shall not assume unrestricted access throughout the facility.

The Government is currently verifying bridge load limits and any associated access restrictions for construction equipment. Once this information is available, it will be provided through a solicitation amendment, if warranted.

Contractors shall be responsible for ensuring that all equipment used on site is suitable for existing site conditions and does not damage Government facilities, roads, bridges, utilities, or other infrastructure.

25. Site visit May my company or offerors receive the site visit sign-in sheet?

Government Response:

Yes, the site visit information is provided in amendment 0003 to the solicitation.

26. Question, the roof has a wall going around the roof? I just want to know how tall is that roof?

Government Response:

The roof is surrounded by a parapet wall around the entire perimeter of the roof. The parapet is approximately 10 inches high above the roof surface and approximately 8.25 inches wide.

Offerors are responsible for verifying field conditions and dimensions as necessary to prepare their proposals. Any additional drawings, photographs, or design information determined suitable for release will be provided through a solicitation amendment.

27. Construction Schedule During the site visit, Oscar and I discussed the anticipated construction timeline. The current solicitation identifies December 1, 2026, through April 1, 2027, as the performance period.

Given the local weather conditions and the installation temperature requirements associated with commercial roofing systems, can you confirm whether the government would consider an adjusted construction schedule?

Specifically, would completing the roofing work during more favorable weather conditions in spring 2027 be acceptable, or is April 1 a firm completion deadline?

Government Response:

The period of performance has been updated through Amendment 0003 to better align with project requirements and seasonal construction conditions. Offerors should base their proposals on the revised period of performance as established in this amendment. Offerors should base their proposals on the solicitation requirements as amended.

28. Roof Draining Improvements Could you clarify the intended extent of these improvements?

· Is the expectation to retain the existing roof drainage configuration while improving roof slope?

Government Response:

The Government's intent is to eliminate ponding and improve drainage performance. Contractors may retain or modify the existing drainage configuration, provided the proposed solution achieves positive drainage and satisfies the project requirements.

· Would a tapered insulation system be an acceptable solution?

Government Response:

Yes. Alternative tapered insulation types (including EPS) may be proposed if they meet SOW performance requirements, code R‑values, and manufacturer system compatibility.

· There are no scuppers in the parapet wall currently, are these an option?

Government Response:

Yes. Scuppers may be proposed as part of the drainage design, subject to Government review and approval.

29. Coping – Cap the parapet wall This is not something seen in the solicitation, but should be addressed as the masonry is deteriorating and there are currently several potential leaks. Is this something that has been considered, how should we submit pricing on this?

Government Response:

Offerors are welcome to address observed conditions in your proposal. As outlined in the solicitation, all offerors must follow the instructions and evaluation procedures in FAR 52.212‑1 and FAR 52.212‑2. Under these procedures, any additional recommended work—such as parapet coping—should be submitted within your proposal as a separately priced item or clearly identified recommendation, so it can be evaluated appropriately.

Please ensure that any optional or recommended work is clearly distinguished from the base proposal so the Government can evaluate it in accordance with the solicitation.

30. Repair versus replacement: Will the Government require a base price for full replacement, separate repair pricing, or a final scope determined after inspection?

Government Response:

Offerors may price the repair option, the replacement option, or both. The Government will make the final determination regarding repair or replacement following assessment of roof conditions.

31. Structural repairs: What extent of plywood decking and structural damage should contractors include in their base pricing? Will unit pricing be accepted for unforeseen damage?

Government Response:

The SOW requires inspection and replacement of deteriorated roof decking as necessary. Offerors are responsible for determining the extent of decking and structural repair they believe is reasonably required based on their observations and proposal assumptions. Proposals should clearly state the basis for any included quantities and repair allowances.

If previously unknown structural conditions are encountered during performance that exceed what could be reasonably anticipated from site observations and the solicitation documents, the Government will evaluate the circumstances under the applicable contract clauses—such as the Changes clause or the Differing Site Conditions clause—to determine any appropriate contractual remedy.

The solicitation does not require unit pricing for unforeseen damage; however, offerors may include voluntary unit pricing if they believe it improves clarity in their proposal. Any such pricing will be considered in accordance with the solicitation’s evaluation procedures but does not obligate the Government to order additional work outside the scope defined in the contract.

32. Roofing specifications: What membrane, thickness, insulation R-value, drainage slope, and roof assembly are required? These are not fully established in the SOW.

Government Response:

The SOW identifies acceptable roof system types, requires code-compliant insulation, improved drainage, replacement of deteriorated decking, new flashing, and a minimum 10-year warranty. The Government is using a performance-based approach and does not prescribe a specific membrane thickness, roof assembly, or insulation configuration. Offerors shall propose a complete roofing system meeting the requirements of the solicitation.

33. Schedule: What is the required completion deadline, and can another site inspection be arranged following the October 14 visit?

Government Response:

The required completion date remains as identified in the solicitation unless revised by amendment. No additional organized site visit is currently planned. Any changes to site access or additional information will be communicated to all prospective offerors through the solicitation process.

34. Will the overflow scuppers be through-wall or notched into the wall?

Government Response:

If scuppers are proposed as part of the contractor’s drainage improvement approach, the installation method shall follow roofing manufacturer recommendations and must ensure continuous waterproofing. Either through‑wall or notched configurations may be acceptable depending on the parapet structure and drainage design. Final acceptance is subject to government approval.

35. Offerors observed stucco and flashing wear allowing water infiltration. Should this be added to the scope?

Government’s Response:

The solicitation does not currently include stucco or parapet‑wall flashing repairs as part of the defined scope. Offerors may address observed conditions in their technical approach; however, any proposed work outside the stated requirements must be clearly identified and separately priced. The Government will evaluate such recommendations for technical merit and applicability but will modify the scope only if determined to be in the Government’s interest. All proposals must still comply with the existing SOW and solicitation instructions.

36. Clarification requested on the Recycled Material Clause.

Government Response:

If you use biobased or recycled‑content products, you must certify them and, in some cases, report them. If your proposal does not include these materials, then the reporting requirements may not apply. The burden of compliance rests with the contractor, and the clauses do not dictate your material selections unless the SOW or a program requirement specifies otherwise.

37. Is bonding due 21 days after award or at the start of the performance period?

Government’s response:

As stated in SF 1442, Blocks 12a and 12b, the contractor must furnish any required performance and payment bonds within 21 calendar days after award. These bonds are required before the contractor begins work and are not tied to the start of the performance period. Work may not begin until all required bonding and other post‑award administrative requirements are satisfied.