140R4025Q0051_Questions_Answers_as_of_7-22-2025_0002.docx
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- AAO SECURITY GUARD SERVICES
- Solicitation number
- 140R4025Q0051
About this file
This document is a Questions and Answers file for Solicitation 140R4025Q0051 for AAO Security Guard Services issued by the Department of the Interior Bureau of Reclamation. The solicitation seeks a security guard services contract for the Albuquerque Area Office, with specific requirements including Level 3 Armed Guard licensing, background investigations, and equipment standards. Key details include a current contract value of $445,598.96, with the incumbent contract period ending on 8/30/2025, and potential for a six-month extension.
The Questions and Answers document provides critical insights into contract requirements, such as background check processes (approximately 4 weeks), camera and radio equipment specifications, and licensing requirements. Contractors must provide security guards with New Mexico Level 3 security guard licensing, mobile phones with 6-megapixel cameras, and adhere to specific equipment and conduct standards. The contract includes provisions for breaks, equipment, and training, with contractors responsible for providing their own firearms storage, weapon clearing barrels, and firearm ranges. Interested parties can request a site visit by contacting Tina Villegas at tvillegas@usbr.gov.
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140R4025Q0051 – AAO Security Guard Services Questions & Answers as of 7/22/2025
1. WBR 1452.237-80 Security Requirements (a)(5) (Page 10 of the Combined Synopsis/Solicitation): Can you provide an estimated timeframe for completing the background investigation and credentialing process outlined in this clause?
ANSWER: Once all forms and questionnaires, are properly submitted, including enrollment and fingerprints; the background check takes approximately 4 weeks. This is for the average person, if the applicant has a complex criminal history, it can take longer for reviews from the US Bureau of Reclamation and the Defense Counterintelligence and Security Agency (DCSA).
2. PWS Section 6.2.4 (Page 7):
Will the New Mexico Regulation and Licensing Department (RLD) Level 3 security guard licensing background check satisfy this requirement for background screening, or will additional background checks be required?
ANSWER: The New Mexico Regulation and Licensing Department Level 3 security guard licensing background check can be used if it provides all the information required in the Performance Work Statement (PWS) Section 6.2.4. Please verify with the State of New Mexico regarding what information is required for the Level 3 background check.
3. Is a copy of the Level 3 Armed Guard License required at the time of proposal submission, as long as we certify that the assigned personnel will hold valid licenses prior to the start of performance.
ANSWER: A copy of the Level 3 Armed Guard License is not required to be submitted with your quote; however, it is required to be submitted during the post award orientation meeting which will be held no later than 15 days after contract award.
4. PWS Section 6.3.1 (Page 8):
For the required camera, will a guard’s mobile phone with camera functionality meet this requirement, or is a separate dedicated camera expected?
ANSWER: Company provided mobile phones with camera functionality of 6-megapixel files or greater, with a minimum pixel array of 3,000 pixels by 2,000 pixels are allowed.
5. Who is the incumbent Contractor?
ANSWER: This question was answered in Solicitation Amendment 0001.
6. What is the current value of their contract?
ANSWER: The current value of the contract is $445,598.96. Additional information can be found in the Federal Procurement Data System at FPDS.gov.
7. When was the current incumbent awarded the contract? Could you please provide us with a copy of the current contract?
ANSWER: The contract was awarded in 2020. The Government cannot provide a copy of the current contract.
8. What is the current period of performance?
ANSWER: The period of performance for the last option year of contract 140R4020C0011 is 8/31/2024 to 8/30/2025.
9. If there is an incumbent guard force, does the Government wish to retain the current personnel?
ANSWER: The current contract ends on 8/30/2025 so the current contractor cannot be retained unless the 6-month extension is exercised. However, the contract will only extend for a period of six additional months.
10. Is the incumbent guard force up-to-date on all of their certifications?
ANSWER: The Government is not able to answer this question.
11. Is there a CBA in place, if so, will a copy be provided?
ANSWER: There is no collective bargaining agreement with the Government.
12. On or Off Duty meal breaks? For off duty meal breaks, do security officers need to be relieved so that the post remains covered at all times?
ANSWER: As indicated in the Performance Work Statement, Section 6.2.2 – Standard of Conduct, Guards are allowed two fifteen (15) minute breaks and a minimum of thirty (30) minutes for lunch which shall be taken away from the duty areas in order to avoid the appearance of non-performance of duties. The post does not need to be covered at all times.
13. Current model of Radios being used for this contract?
ANSWER: Please refer to Performance Work Statement Section 6.3.1 - Contractors Supplied Equipment and Materials for the specific radio requirements.
14. What is the type of Radio equipment preferred?
ANSWER: Please refer to Performance Work Statement Section 6.3.1 - Contractors Supplied Equipment and Materials for the specific radio requirements.
15. What was the estimated amount spent on this contract last year?
ANSWER: Please see the information for this contract in the Federal Procurement Data System at FPDS.gov.
16. What are the current billing and wage rates for Guard Level III?
ANSWER: The Service Contract Act (SCA) Wage Determination 2015-5443, Revision No. 26, last revised 7/8/2025 is applicable for the current Guard rates and a copy is attached. The Wage Determination includes only Guard I and Guard II classifications, which differ from the Level 3 Security Guard registration required by the State of New Mexico for this contract.
17. What are the current billing and wage rates for the Supervisor?
ANSWER: The SCA Wage Determination does not include supervisor rates. Supervisor rates are determined by each company.
18. Are the Supervisor hours billable?
ANSWER: That is determined by each company on how they bill for supervisor hours.
19. Are non-lethal equipment i.e. tasers, batons, pepper spray authorized to carry?
ANSWER: Please refer to the Performance Work Statement Section 6.3.1 - Contractors Supplied Equipment and Materials for the minimum required equipment. Additional equipment may be required according to the company's policy or standard practices.
20. Are 9 mm and 40 Caliber Handguns approved to carry?
ANSWER: Please refer to the Performance Work Statement Section 6.3.1 - Contractors Supplied Equipment and Materials for the minimum required equipment. Additional equipment may be required according to the company's policy or standard practices.
21. Will the Government provide a secure space (armory/firearms locker) for storage of small arms and ammunition?
ANSWER: The Government will not provide storage space for storage of small arms and ammunition.
22. Is the contractor responsible for providing the weapon clearing barrel?
ANSWER: The contractor would be responsible for providing if a weapon clearing barrel is required according to the company’s policy or standard practices.
23. Is there a minimum number of training hours required for security officers, or is this left to the security provider’s discretion?
ANSWER: The State of New Mexico determines the number of training hours required for a Level 3 Security Guard registration. Section 5.0 – Post Award Orientation Meeting indicates the training information required to be supplied at the post award orientation meeting.
24. How many vehicles are required?
ANSWER: There are no vehicles required for this contract.
25. Are there any other rates billed separately (such as equipment, etc.)
ANSWER: The Price Schedule states that all labor, equipment, supplies, uniforms, transportation, taxes, and other relevant costs to perform the security guard tasks should be included in the security guard cost.
26. What was the amount spent on this contract last year?
ANSWER: Please see the information for this contract in the Federal Procurement Data System at FPDS.gov.
27. Are there any additional services that may be needed that are not listed in the RFP? For instance, the need for additional sites, seasonal required security, etc.
ANSWER: All requirements for this contract are contained in the Performance Work Statement.
28. Are the firearm ranges contractor or Government Provided?
ANSWER: Firearm ranges are provided by the contractor.
29. Can a site visit be requested of the Albuquerque Area Office to better understand the layout and operational requirements.
ANSWER: As stated in the Performance Work Statement Section 2.3 – Site Visit. Reclamation does not require a site visit for prospective Offerors; however, if one is requested Reclamation would accommodate the request. Please email Tina Villegas at tvillegas@usbr.gov to schedule.
File details come from the government source that posted it. Updated .