Revised_L_Provisions_52_228-1__WBR_1452_215-81_0008.pdf

140R4023R0014 Replacement of Butterfly Valves - Blue Mesa Powerplant

Replacement of Butterfly Valves –

Blue Mesa Powerplant

SOLICITATION 140R4023R0014

AMENDMENT 0008 – REVISED PROVISIONS

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

UPPER COLORADO BASIN

CURECANTI FIELD DIVISION

MONTROSE, COLORADO

SECTION L -- Instructions, Conditions and Notices to Bidders

L.4 - 52.228-1 Bid Guarantee (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

L.10 - WBR 1452.215-81 PROPOSAL INSTRUCTIONS -- BUREAU OF

RECLAMATION (MAR 2021)

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation (see FAR 52.215-1), each offeror shall submit a proposal in accordance with the instructions contained in this provision.

(a) Use and Disclosure of Proposal Information. In accordance with the Use and Disclosure of

Proposal Information -- Department of the Interior provision of this solicitation (see DIAR 1452.215-71), offerors shall mark trade-secret or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend

"Proprietary Information."

(b) Proposal Volumes. Offerors shall submit separate Volumes with the required number of copies as follows:

Volume Title Copies Required

I Business Proposal (Representations, Certifications and Offer) One (1) electronic copy

II Technical Proposal/Past Performance/ One (1) electronic copy

Volume Title Copies Required

Small Business Participation and

Indian Preference Document

III

Pricing Proposal/Small Business

Subcontracting Plan

One (1) electronic copy

(1) Separation of volumes. Electronic copy of each proposal Volume (i.e., all copies of Volume I) are to be individually named and clearly marked to identify contents.

(2) Electronic Offers: Offerors are to submit all volumes of the proposal electronically using TEAMS or

Kiteworks. TEAMS is the preferred method. Indicate on each document or folder the volume number and title. Each volume of the proposal shall be submitted as a separate document/folder. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office 365 Suite, and Adobe Acrobat 2017 programs. PDF formats is required for all documents including drawings, cut sheets, and related type documents.

Directions for submitting electronic copy of proposal:

Preferred: Microsoft Teams Electronic Proposal Instructions

No later than December 8, 2023, at 2PM MDT, the entire below process shall be completed.

Email brandiclark@usbr.gov no later than 2 business days before proposals are due to let us know that you plan to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from brandiclark@usbr.gov with a link to a Microsoft Teams Invite. Click the link to the Teams invite and you should have access to the Teams’ folder made specifically for each offeror. Only the individual that emailed Reclamation will have access to the folders.

(2) Upload a Test document into team in Microsoft Teams and confirm with Brandi Clark that it was received.

(2) You can then upload your proposal documents to the folder, but this must be completed before solicitation closing date/time.

(3) After you complete the above process, email Brandi Clark to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Brandi Clark. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your proposal documents.

Backup/Alternate: Kiteworks Electronic Proposal Instructions mailto:brandiclark@usbr.gov

No later than December 8, 2023, at 2PM MDT, the entire below process shall be completed.

Email brandiclark@usbr.gov to let us know that you are ready to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

You will receive an email from secure.usbr.gov. The subject of the message will show the email is from

Brandi Clark. If you do not see this email, check your SPAM folder.

The text of the email informs you that the link to send Reclamation a file is good for a specific number of days.

When you click on ACTIVATE in the email, you will be taken to a screen to create a password. The password must be at least 12 characters long and contain at least one uppercase letter, one lowercase letter, one number, and one special character.

You will be taken to a screen where you can upload the files that make up your proposal.

After you complete the above process, email Brandi Clark to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Brandi Clark. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

(c) General Contents. Each separate proposal Volume shall:

(1) Be presented in a manner which allows it to “stand alone” without the need to reference other documents;

(2) Be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal;

(3) Conform to all solicitation provisions, clauses, or requirements;

(4) Address the submission requirements with specificity and detail where required;

(5) Be an orderly, specific, and complete document in every detail;

(6) Be logically presented, using clear and concise language so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines;

(7) Have all pages in each volume consecutively numbered (including pages with tables and exhibits) and cross-referenced to other volumes where appropriate for each; and

(8) Indicate how the proposal conforms to the evaluation criteria identified in Section M.

(d) Format. To assist in the uniform evaluation of proposals, the following format shall be used in preparing each separate proposal Volume:

(1) Provide a Table of Contents which lists all sections specific to the proposal Volume;

(2) Cross-reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

(3) Provide a list of any enclosures, including tables, drawings, charts, or other enclosures which summarize data or information;

(e) Volume I, Business Proposal. Volume I shall incorporate the other Volumes by reference but shall not physically include them. It shall consist of:

(1) A fully executed Solicitation, Offer, and Award form required by Part I, Section A of this solicitation.

It shall be used as the cover sheet (or first page) of Volume I.

(2) Fully executed and completed offeror representations, certifications, and acknowledgments required by Part IV, Section K of this solicitation;

(3) Additional information required by the solicitation to be furnished by the offeror which is not required to be obtained in another volume of the proposal;

(4) Make-or-buy program (if applicable);

(5) Requests for any waivers of any solicitation provisions or contract clauses; and

(6) A summary of any exemptions from, or deviations to, any other solicitation requirements.

(f) Volume II

(1) Technical Proposal. The technical proposal should convincingly describe the capability of the offeror's organization to participate in this project and effectively demonstrate a thorough understanding of the work statement contained in Part I, Section C of this solicitation. To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the technical proposal:

(a) Table of Contents. The Table of Contents shall list all sections of the technical proposal. Any future amendments, additions and/or revisions to the proposal shall be included in an updated Table of

Contents;

(b) Index. The Index section shall cross reference the statement of work, specifications, or performance work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

(c) Enclosures. The Enclosures Section shall include a list of any tables, drawings, charts, and any other enclosures which summarize data or information;

(d) Executive Summary. The Executive Summary shall include a brief discussion of how the required work will be performed and important highlights of the proposal.

(e) Format and Content – Specific. The proposal shall address all technical factors as follows:

Factor 1 – Technical Approach: The following areas shall be addressed, including an explanation of the offeror’s technical approach.

1. Turbine Shutoff Valve (TSV) and appurtenances:

a. Written procedure detailing the removal and disassembly of the existing 156-inch diameter butterfly valves, hydraulic operating system, and concrete pedestals (as applicable). Particular attention should be paid to construction sequencing requirements.

b. Preliminary drawings showing the general arrangement of offerors TSVs, actuators, concrete pedestals, pipe spools (as applicable), access platforms, bypass fill piping and valves, in plan, elevation, and section. These drawings shall show the principal dimensions of the equipment and their location relative to existing conditions.

c. Written description of TSV and actuator design. Include description of the offerors proposed TSV seal as well as method for adjusting seal in the field.

d. Written description of proposed concrete pedestal and associated anchorage to existing structure. Include description of how the TSV will be connected to proposed concrete pedestal. Note: Usage of the existing concrete pedestal is acceptable.

e. Provide preliminary computational fluid dynamic (CFD) model of the TSV at 1770 cubic feet per second (cfs) at 156 psig. Identify velocity and pressure distribution across the TSV, leaf, and appurtenant pipe spools, head loss (in imperial units), and potential areas of cavitation. The software used, boundary conditions, mesh density, number of nodes should be provided with results of CFD.

f. Provide TSV coefficient of flow (Cv) and corresponding head loss (in imperial units).

Include pipe spools (as applicable).

2. TSV Hydraulic operating system:

a. Written description of hydraulic operating system.

b. Hydraulic control schematic for the hydraulic power unit. Demonstrate system capability to operate both TSVs simultaneously.

c. Written description of the factory testing plan of the hydraulic control system detailing how the control panel and HMIs will be tested. Identify the method of testing the control system as well as the location (vendor, city, state, country) where the control system will be tested.

3. Ring Follower Gate (RFG) and appurtenances:

a. Written procedure detailing workforce, methods, and equipment for the removal and transport of RFG hydraulic cylinders, leaf bulkheads, and leaf followers to the repair facility.

b. Written procedure detailing workforce, methods, and equipment for establishing level plane tolerances for the leaf bulkhead and gate body seats.

c. Written procedure detailing workforce, methods, and equipment for on-site coating removal, gate body repair, and recoating of gate bodies embedded in concrete should repairs be necessary. Include HAZMAT precautions.

4. General:

a. Written procedure detailing installation of TSVs and appurtenances, TSV hydraulic operating system, and RFGs and appurtenances. Particular attention should be paid to construction sequencing requirements for removal and installation.

b. A written description and/or drawing showing ability to shop test the TSVs and hydraulic operating system under simulated field loading conditions.

c. A written description and/or drawings of offerors equipment specific field tests and commissioning activities.

d. List of material specifications (designations) for principal parts and equipment.

Factor 2 – Experience, Manufacturing, and Facilities

The offeror shall submit written narrative on a minimum of two (2) projects within the last 10 years of a similar scope, complexity, and magnitude that clearly demonstrates the offeror’s and/or subcontractor’s experience in performing the mechanical work (manufacturing, removal, and installation) as required in the Specifications. Provide the following information for each manufacturing, removal, and installation project submitted, including work duties and personnel:

(1) Name of the project;

(2) Description of the work;

(3) Contract number, date, and type;

(4) Name and address of the acquiring Government agency or commercial company;

(5) Contract amount;

(6) State if the project involved removal of similar equipment as applicable to this solicitation; and

(7) Name(s), emails address(es), and telephone number(s) of references from the acquiring agency or customer who may be contacted for further information.

Factor 3 – Project Schedule

The offeror shall provide a project execution plan (PEP), using Critical Path Method (CPM) techniques, consistent with the requirements of the Specifications. Identify the onsite crew size and hours worked per week. Description of the measures that would be taken to maintain and/or recover this schedule should unexpected conditions/delays arise. The schedule shall include a logic diagram, reports, and bar chart showing the major items of work contained in the proposal, their durations, anticipated start and finish dates, float, materials, major submittals required, and the logical relations or interface between activities.

See 01 14 12 – Work Restrictions for outage constraints. The schedule shall include a sequential, a concurrent, or both (a sequential and concurrent) removal of the butterfly valves and their replacement with new TSVs. Submittal shall include all project activities, milestones, critical paths, and resources or other activities and information required to accurately and completely represent the offeror’s schedule. Given the complex nature of replacing and rehabilitating existing powerplant mechanical equipment, particular attention shall be placed on the offeror’s construction sequencing, as well as preparedness for mitigating construction delays.

(2)

Factor 4 - Past Performance. The reference information provided under Factor 2 - Experience, Manufacturing, and Facilities will be used to evaluate past performance information. The Government may consider a subcontractor’s experience in addition to an offeror’s experience.

(3)

Factor 5 – Small Business Participation and Indian Preference

The Contracting Officer has determined the following minimum subcontracting goals (percentage of total planned subcontracting dollars) for this solicitation:

i. Small Businesses (SB) – 43.8 percent total

ii. Socio-Economically Disadvantaged Small Business (SDB) – 5 percent

iii. Woman-Owned Small Business (WOSB) – 5 percent

iv. Service-Disabled Veteran Owned Small Business (SDVOSB) – 3 percent

v. Historically Underutilized Business District Small Business (HUBZone) – 3 percent

vi. Indian Small Business Economic Enterprises (ISBEE) – 3 percent

Offeror shall provide a Small Business Participation Document to include the following:

a. For Large Business Offerors

1. Identify the firms and their associated small business concern (as defined in FAR Part 19) in the proposal.

2. Demonstrate substantive commitment to small business firms, such as, letters of commitment, Joint Ventures, mentor/protégé agreements, or other demonstrations of commitment (i.e., binding commitments will become enforceable/contractual requirements).

3. Identify the type and variety of the work small firms are to perform (i.e., binding commitments will become enforceable/contractual requirements).

4. Identify the extent of participation of small business prime offerors and small business subcontractors in terms of the value of the total acquisition (total contract value) (i.e., binding commitments will become enforceable/contractual requirements). This information shall be identified as a percentage, not dollar values.

5. Identify the extent to which the offeror provides detailed explanations/documentation supporting the proposed quantitative participation.

6. Identify the extent to which the offeror complied with requirements of FAR 52.219-8, Utilization of Small Business Concerns (i.e., binding commitments will become enforceable/contractual requirements).

7. Identify the extent to which the offeror complied with requirements of FAR 52.219-9 Small

Business Subcontracting Plan (when applicable) (i.e., binding commitments will become enforceable/contractual requirements). Identify the subcontracting goals (in percentages) that you are proposing in your Subcontracting Plan.

b. For Small Business Offerors

A Small Business Participation Document is not required for small business offerors.

Offerors shall also provide a Subcontracting Plan (see attachment J-4 Subcontracting Plan) with participation of small business in the performance of this project (since the Subcontracting Plan has dollar values, please provide with Volume III):

a. For Large Business Offerors

1. Identify, in terms of percentage of total proposed price, the extent of work you will perform as the prime contractor.

2. Identify the extent of participation of small business subcontractors in terms of the value of the total acquisition (total contract value) (i.e., binding commitments will become enforceable/contractual requirements). This information shall be identified as a percentage and planned dollars amount.

3. Submit with your proposal a subcontracting plan for this project. If the apparent successful offeror fails to negotiate a subcontracting plan acceptable to the Contracting Officer within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award per FAR

19.702(a)(1).

b. For Small Business Offerors

A Small Business Subcontracting Plan is not required for small business offerors.

c. For Joint Ventures – Teaming Arrangements

1. If you are submitting an offer as a joint venture or a teaming arrangement, identify, for each member of your joint venture or team, whether the member is a large business, SB, SDB, WOSB, HUBZone, SDVOSB or ISBEE; and the percentage of total proposed price of the work to be performed by each member of your joint venture or team.

2. The Government will evaluate your joint venture or team as either a large business or small business based upon the information provided in subparagraph (1) directly above.

(g) Volume III, Factor 6 - Price Proposal. Offerors are hereby notified that even though cost or pricing data are not initially requested in this solicitation, the Contracting Officer reserves the right to request such data if they are later found necessary pursuant to FAR 15.403-5(a)(1).

To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the pricing proposal:

(1) Table of contents. The Table of Contents shall list all sections of the pricing proposal. Any modifications or revisions to the proposal, up to the date of agreement on price, shall include an updated

Table of Contents;

(2) Index. The index shall cross reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M of this solicitation;

(3) Enclosures. A list shall be included of all enclosures, attachments, tables, drawings, charts, and any other material which summarize data or information contained or referenced in the pricing proposal;

(4) The price proposal should be consistent with the technical approach(es) proposed in the technical proposal, Volume II;

(5) Pricing proposal breakdown. The offeror shall submit Section B of the contract Schedule (Schedule of

Supplies and Services, found in Part I of this solicitation), including any attached Price Schedules noted in Section B, with its proposed total prices/costs for each contract line item number (CLIN), including any options, and proposed unit price(s), if required (Price Schedule A through Y, CLINs A-1 through Y-1). In addition, a total proposed price consisting of the sum of all contract line items (excluding options) shall be submitted.

(6) No cost information shall be included in any of the other volumes;

(7) All price or cost amounts shall be expressed to the nearest whole dollar except for individual hourly labor rates (if required). All percentages shall be expressed to two decimal places.

(h) Written questions requesting clarification. Offerors must submit all technical questions concerning this solicitation in writing to the Contract Specialist, Ms. Brandi Clark, via email at brandiclark@usbr.gov . All technical questions must be received no later than September 22, 2023, to allow Reclamation adequate time to prepare and issue responses prior to the date and time set for receipt of proposals. ONLY WRITTEN QUESTIONS WILL RECEIVE A

RESPONSE. Each question submitted must reference the solicitation number

(140R4023R0014) and the specific page, paragraph, drawing, clause, provision or other definitive citation for which clarification is requested. Reclamation will provide written answers to all questions which may affect proposals via an amendment to the solicitation, which will be posted to sam.gov.

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