140R3026Q0074-SonTek_YSI_IDIQ_Combined_Synopsis_Solicitation_RFO_Compliant.pdf

Combined Synopsis/Solicitation (FAR 12.202-1) IDIQ for SonTek/YSI Instruments & Repairs

RFQ Number 140R3026Q0074

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 140R3026Q0074 is issued as a request for quotation (RFQ) for the following:

The Department of the Interior, Bureau of Reclamation, Interior Region 8: Lower Colorado Basin, BCOO, Boulder Canyon Operations Office (BCOO) requires an Indefinite Delivery Indefinite

Quantity (IDIQ) for the purchase, maintenance, and repair of SonTek acoustic Doppler systems and YSI water quality instruments.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Please refer to Federal Acquisition Circular number FAC: 2026-01.

NAICS: 334513- Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables

(ii) Line Items:

Item

No.

Manufacturer Model* Part Number* Description

0010 YSI Pro Swap 610152-30 Water Quality Meter

0020 YSI Pro DSS 626902 Water Quality Meter

0030 YSI Pro30 handheld

6050030 Conductivity Meter

0040 SonTek M9 SON-M9 Acoustic Doppler Current Profiler

0050 SonTek S5 SON-S5 Acoustic Doppler Current Profiler

0060 SonTek Flow Tracker 2

FT2-2D Acoustic Doppler Velocimeter

0070 SonTek IQPlus SON-IQP Acoustic Doppler Flow Meter

0080 SonTek SL500 SL500-232 Acoustic Doppler Flow Meter

0090 SonTek SL15003G SL1500-3G Acoustic Doppler Flow Meter

01001 TBD TBD TBD Repairs and Maintenance 1 Repairs and Maintenance Line-Item Ceiling Not to Exceed (NTE) $100,00.00 per year allowance is $20,000.00. Repairs to be made only by OEM (YSI, Inc.).

IDIQ Ceiling Value: The ordering period for the proposed IDIQ contract(s) will be five (5) years from the date of contract award with the cumulative/maximum amount of all task orders not exceeding

$250,000.00. The minimum order guarantee is $1,000.00 per contract. The Government does not guarantee an awardee will receive more than the contract’s minimum guarantee. There is no guarantee that the maximum contract value will be distributed equally among the pool of contractors as the total values will be determined through a competitive task order award process.

Price schedules will be included with each Task Order/Delivery Order (TO/DO).

http://www.acquisition.gov/

Delivery: F.O.B Destination

PERFORMANCE PERIOD:

a) Estimated Ordering Period: Aug 1, 2026 – Jul 31, 2031 OR the ordering period begins on the date of award and continues for five (5) years.

b) Individual TO/DO’s may be placed as needed any time during the five-year ordering period.

Each order will specify the tasks to be completed as well as the delivery/completion date. See FAR clause 52.216-22, Indefinite Quantity for additional information.

c) TO/DO’s may be issued under this contract until the final day of the contract term.

ORDERING AUTHORITY:

Any Contracting Officer in the RAMPD LCB acting within the limits of their appointed authority under the Department of the Interior’s Contracting Officer’s Warrant System is authorized to issue Delivery or

Task Orders against a resultant contract for any Region within Reclamation’s responsibility. All orders will be issued in writing only.

TASK ORDER/DELIVERY ORDER PERFORMANCE PERIOD:

a) Each individual DO/TO will specify the delivery date required by and/or performance period for the work covered under that TO/DO.

b) TO/DO’s that are not completed by the end of the IDIQ ordering period shall continue until completion under the same terms and conditions. However, the TO/DO’s may not be modified to add work not within the original scope of that TO/DO during this period.

TASK ORDER/DELIVERY ORDER ISSUANCE PROCEDURES:

a. General

(1 ) Work under this contract will be ordered as needed via Optional Form (OF) 347 – Order for Supplies or Services for individual TO/DO’s issued on a fair opportunity basis.

(2 ) The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed TO/DO.

(3 ) TO/DO’s may be modified by the Contracting Officer. Modifications to TO/DO will be issued on a Standard Form (SF) 30 and cite the TO/DO number.

(4 ) Contractors are required to contact the Contracting Officer within two days of receipt of a request for quote for a proposed TO/DO if a vendor cannot propose on that specific order. TO/DO’s shall be placed as needs arise.

(5 ) All provisions and clauses included in this solicitation and resulting IDIQ contract will apply to RFQs for resulting TO/DO’s, unless otherwise noted on a TO/DO basis.

Additional contract clauses may be inserted into the task order as applicable for the work ordered. The notice for each TO/DO will provide any required "fill-ins" for provisions and clauses and other specific information/direction pertaining to the TO/DO.

(6) TO/DO’s under this IDIQ shall not be modified to reflect any increases in pre-approved price lists that may occur.

(7) TO/DO’s under this IDIQ shall be firm-fixed price.

(8) TO/DO’s under this IDIQ for Repairs and Maintenance: Following the need for maintenance or repairs, the contractor shall submit an initial quote detailing the required work to the Contract Specialist (CS) and CO for review. The contractor shall not commence any work until approval is issued by the CO.

(9) An itemized invoice shall be submitted at least monthly, if applicable, for all deliveries made during a billing period and for which payment has not been received.

(10) Delivery Tickets: All delivered/emailed reports under this requirement shall be followed with an invoice that contains the following minimum information. A copy of the invoice shall be sent to the ordering official and one copy to the Contracting Officer of this award:

o Name of the Supplier o BPA Number o Date of Purchase o BPA Call Number o Itemized list of reports furnished o Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information o Date of delivery

b. Requests for Quotes (RFQ)

When the Government requires work under this IDIQ, an RFQ will be issued. RFQs will be sent out to each IDIQ contractor. Each RFQ will include: Quantity(ies), Part Number and Delivery Information

• The firm-fixed unit price of item

• Repairs/maintenance required (CO preauthorization required)

• Any other applicable information deemed necessary to the performance of the

TO/DO.

(1) It is the intent of the Government to award TO/DO’s without discussions. However, the Government reserves the right to conduct discussions if later determined by the

Contracting Officer to be necessary, ie., should all quotes contain deficiencies that would preclude awarding the task order, discussions will commence to resolve the deficiencies and contractors will be provided an opportunity to submit a final quote revision.

(2) Quoters are expected to examine attachments included in each RFQ. Failure to do so will be at the Offeror’s risk.

(iii) The Performance Work Statement (PWS) provides more detailed information about the requirement and is attached to this RFQ as Attachment 1-PWS for SonTek/YSI. Please also see Attachment 2-Price Schedule and Schedule of Rates.

(iv) Delivery: FOB Destination

• Each TO will identify the delivery dates and address

(v) The following PROVISIONS are applicable to this commercial item acquisition:

52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

(a) Complete and return Attachment 2- Price Schedule and Schedule of Rates.

(b) Show evidence that you are an authorized SonTek and YSI distributor.

(c) Past Performance information requested as follows:

The Quoter shall furnish three (3) Federal, State, local government, or commercial projects similar in scope, complexity, and magnitude to the work required under this solicitation, which the Quoter has completed during the last 5 years. Be advised the government will contact references and may obtain information from sources not provided by the Offeror. For each project, please include the following:

i) Name and location of project.

ii) Description of work.

iii) Original completion time and date, and actual dates and duration of each project.

iv ) Name, address, and telephone number of company/organization.

v) Contract amount (including modifications).

vi) Name, telephone number, e-mail address of at least one reference from the acquiring customer who may be contacted for further information.

52.212-2, Evaluation

(a) The Government intends to establish a multiple-award IDIQ with the schedule contractor(s) based on a fair and reasonably priced responsive quote from a responsible quoter. Factors to be evaluated: (a) Price and (b) Past Performance.

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

52.204-7, System for Award Management—Registration 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation

52.222-48, Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan

52.225-2, Buy American Certificate

(vi) The following CLAUSES are applicable to this commercial item acquisition:

52.203-13, Contractor Code of Business Ethics and Conduct 52.203-17, Contractor Employee Whistleblower Rights 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements 52.204-9, Personal Identity Verification of Contractor Personnel

52.204-13, System for Award Management—Maintenance 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

52.222-3, Convict Labor 52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking in Persons

52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements

52.223-23, Sustainable Products and Services 52.224-3, Privacy Training 52.225-1, Buy American-Supplies

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

52.232-36, Payment by Third Party 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim

52.252-2, Clauses Incorporated By Reference 52.252-6, Authorized Deviations in Clause

Additional contract requirements include the following clauses and provisions:

52.216-18, Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 08/01/2026 through 07/31/2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either— (i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor;

or (ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19, Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $100,000.00; (2) Any order for a combination of items in excess of

$100,000.00;

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 Indefinite Quantity, Alternate I (Deviation Date: Apr 2026)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after the expiration of the contract.

(e) Either party may cancel this contract in whole or in part by providing written notice.

The cancellation will take effect 30 calendar days after the other party receives the notice of cancellation. If either party makes such notification, no further orders may be issued against the contract, but orders already awarded will be completed unless a termination action is taken against the order. If the Contractor elects to cancel this contract, the

Government will not reimburse the minimum guarantee.

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting

Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the

COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph

(e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements-Invoice Processing

Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). 'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial item contracts.

The IPP website address is: https://www.ipp.gov .

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

**NONE – DO NOT UPLOAD ANY ATTACHMENTS TO IPP**

**Email invoice to: angela_craig@ios.doi.gov and teri_ruiz@ios.doi.gov ** Concurrent to submitting an invoice in IPP, the contractor may submit any supporting documentation to the contract specialist at angela_craig@ios.doi.gov . Contractors are cautioned that supporting documentation e-mailed to the contracting officer must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation to the contracting officer, the subject line of the email shall be formatted as follows: Contract Number, Invoice Number, Contracting

Officer's last name (e.g., 140R2018R00000_Invoice No. 1_Smith). The invoice shall be attached to the email and named using the following format: Contract Number, Contractor

Name, Invoice Number, Invoice Amount (e.g., 140R2022R00000_World Test, Inc. - Inv.

No. 1 - $5,678).

Invoices shall not include information that would compromise Personally Identifiable

Information, such as full social security numbers, dates of birth, etc. The final invoice shall be submitted and will be approved in accordance with payment terms and conditions contained in the contract, after all, if any, settlement actions are complete. The contractor must clearly identify the last payment as the ‘Final Invoice’. The Contractor shall also submit an electronic copy of the IPP invoice to angela_craig@ios.doi.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in mailto:angela_craig@ios.doi.gov mailto:teri_ruiz@ios.doi.gov mailto:angela_craig@ios.doi.gov mailto:angela_craig@ios.doi.gov

SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St.

Louis (FRBSTL) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

WBR 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations

-- Bureau of Reclamation (May 2018)

(a) (a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting

Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that - (1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must - (1) Advise the

Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled

"Disputes."

(vii) Quote(s) are due July 7, 2026 at 1500 EST. responsible quoters are requested to submit a quote for this requirement. Quotes shall be submitted via email to angela_craig@ios.doi.gov.

(viii) N/A

End of Combined Synopsis/Solicitation