Attachment__1_-_Grounds_Maintenance_PWS_with_Track_Changes_0001.pdf

Attachment 1

Performance Work Statement

Landscaping and Grounds Maintenance Services

Table of Contents

Background

1. General 1

1.1 Scope of Work

1.2 Personnel

1.3 Hours of Operations

1.4 Schedule

1.5 Structures

2. Government Furnished Property and Services

2.1 Utilities

2.2 Damage Replacement

3. Contractor Furnished Items

3.1 Contractor Responsibility

3.2 Quality of Furnished Material

3.3 Use of Chemicals

4. Contractor Responsibilities

4.1 Government Property

4.2 Permits and Licenses

4.3 Insurance

4.4 Staffing Plan

4.5 Waste Disposal

4.6 Cooperation with Others

4.7 Contractor Monitoring

4.8 Conservation of Utilities

4.9 Circumstances to Report

4.10 Lost and Found Property

5. Definitions

5.1 Cleanup

5.2 Contracting Officer

5.3 Contracting Officer’s Representative

5.4 Deciduous

5.5 Desert Areas

5.6 Evergreen

5.7 Landscape Area

5.8 Pruning

5.9 Qualified

5.10 Renovation

5.11 Trimming

5.12 Vandalism

6. Specific Tasks

6.1 Initial Clean Up

6.2 Pruning and Shaping

6.3 Fertilizing

6.4 Weed Control and Spraying

6.5 Debris and Litter

6.6 Maintain Irrigation Systems

6.7 Flower Bed Maintenance

6.8 Solar Panel Maintenance

6.9 Sound Barrier Wall Maintenance

6.10 Emergency Maintenance

7. Safety/Security

7.1 General

7.2 Safety Program

7.3 Safety Records

7.4 Safety and Security Compliance and Records

7.5 Physical Protection and Building Security

7.6 Theft, Damage, and Vandalism

7.7 Emergency Action Training

7.8 Unforeseen Installation Closure

7.9 Access to YAO Installation

8. Inspection by Government

8.1 Inspection

8.2 Safety

8.3 Cleanup

9. Qualified Control/Quality Assurance

9.1 Quality Control Plan

9.2 Quality Assurance

9.3 Nonperformance

9.4 Deduction of Nonperformance of Work

10. Submittal Schedule

BACKGROUND:

The Bureau of Reclamation (Reclamation), Yuma Area Office, is located at 7301 Calle Agua Salada, Yuma, Yuma County, Arizona. The purpose of this performance work statement is for the ground’s maintenance of the Yuma Area Office. The project area covers 6,200 feet rock/plant area, 67,600 square feet of parking area, and 35,768 square feet of road area. All dimensions are nominal and must be confirmed by the Contractor for actual quoting purposes.

1. GENERAL

1.1 Description of Services. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure grounds maintenance is performed at the Yuma Area Office. Work consists of year-round, season-specific grounds maintenance to include watering, trimming, fertilizing, weed control, tree and hedge pruning and shaping, tree maintenance, cultivating, fertilizing, planting, maintenance of flowerbeds/Xeriscaped areas, and other improved areas. The work also includes spraying of pesticides, herbicides, insecticides, and cleaning sidewalks, steps, patio/Ramadas, recreational facilities, recreational area rooftops, road areas, photovoltaic parking structure (including solar panels), and maintenance of the irrigation system.

The service furnished by the Contractor must be compatible with sound horticultural and commercial practices for the Yuma area. The Contractor must maintain the grounds, Xeriscaped areas, trees, shrubs, and parking areas clean and neat. The Contractor must perform periodic inspections of trees and vegetation to assess health while determining watering needs.

1.2 Personnel. The Contractor must provide a supervisor, available at all times when work on the site is in progress, and sufficient personnel to comply with these requirements. The supervisor must know the conditions within the Yuma Area Office complex and must ensure that all safety and security measures are being followed by employees. The supervisor must be conversant in written and spoken English and must keep up-to-date and accurate work records. All personnel must be identified as Contractor personnel and have identification on their person at all times, when on site.

1.2.1 On Call Employees. The Contractor must have personnel available to receive emergency maintenance phone calls on weekends, federal holidays, and other non-working days. The on-call employees must be capable of being on site within two (2) hours’ notice for emergency maintenance. Upon award of the services, the Contractor must furnish the Contracting Officer (CO) with a roster of on- call personnel with names, addresses, and phone numbers.

1.2.2 Contract Manager. The Contractor must provide the CO with the name of a contract manager who must be able to respond, or be on the job site, within two (2) hours after receipt of a phone call. The contract manager must have authority to make contract decisions which are binding on the Contractor.

1.2.3 Other Personnel. The Contractor must not hire any persons whose employment would result in a conflict with Government Standards of Conduct.

1.2.4 Public Relations. The Contractor’s employees must maintain a cooperative and pleasant attitude when dealings with the public. Any difficult situation arising between the Contractors personnel and the public must be reported to the CO immediately.

1.2.5 Identification of Contractor’s Employees. The Contractor must provide the CO with a list of employees who must perform work under this contract before initiating the performance of work. The list must be updated and turned into the CO the day that there is a personnel change in the Contractor’s employee list. The Contractor’s name must be visible on their work apparel when working in the Yuma Area Office complex. The identification must be furnished by the Contractor.

1.2.6 Visitors. Visitors must not be brought into enclosed yards or buildings at any time by the Contractor or the Contractor’s employees.

1.2.7 Animals and Pets. Animals or pets must not be brought into the buildings or grounds at any time by the Contractor or Contractor’s employees.

1.2.8 Vehicle Identification. Company vehicles used by the Contractor’s personnel on site must display the company logo to enable Government personnel to identify the Contractor and its employees upon entering and exiting Government facilities.

1.3 Hours of Operation. Unless otherwise approved in advance by the CO, or the designated Contracting Officer’s Representative (COR) or their appointed representative, all work must be completed during business hours from 7:30 a.m. to 4:00 p.m., Monday through Thursday, Federal holidays excluded. During the months of June through September work may be performed during the hours of 5:30 a.m. to 4:00 p.m. due to the hot weather. Contractor shall coordinate with the COR to revise the hours. COR work hours start at 6 a.m. and will be on site. Contractor will also have one person designated with PIV card for gate access.

1.3.1 Federal Holiday. Work on this contract must not be required on the following holidays nor on holidays observed in lieu thereof:

New Year’s Day Labor Day President’s Day Columbus Day Martin Luther King Day Veteran’s Day Memorial Day Thanksgiving Independence Day Christmas

Juneteenth

1.4 Schedule. The Contractor must provide a schedule of work to be performed which must be approved by the COR.

1.5 Structures. Any Contractor requests to locate structures or enclosures on Government lands must be in writing and be approved in writing in advance by the COR. The written requests must include, but not be limited to, the design and location of the desired facility and its intended use.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1 Utilities. The Government will make available to the Contractor from existing sources irrigation water, 120 volts AC, short term (overnight) storage area for materials and supplies designated by the CO, and replacement parts for Government-owned property that was damaged or destroyed by storms or vandalism. The Government will furnish trees and shrubs to replace those considered diseased or hazardous or those not survived due to lack of water from reasons such water-outage or irrigation repairs. Irrigation must be done using the existing irrigation system with automatic timer. The CO will verify the need and will give prior approval for the replacement of parts damaged by storm or vandalism.

The cost of storm or vandalism replacement parts and labor must be borne by the Government. The Government will furnish major replacement parts and materials on the irrigation system for normal wear and tear.

2.2 Damage Replacement. The Government will furnish all materials to repair and care for trees, shrubs, vegetation, irrigation systems, and grounds that are damaged or destroyed due to vandalism or storms.

3. CONTRACTOR FURNISHED ITEMS

3.1 Contractor Responsibility. Except for those supplies or services specifically stated to be

Government furnished in Section 2, the Contractor must furnish all materials, supplies, equipment, personnel, and all else necessary to perform the work in this performance work statement (PWS).

3.2 Quality of Contractor Furnished Material. Material supplied by the Contractor must be of a quality to conform to applicable Federal, State, and local specifications.

3.3 Use of Chemicals. YAO’s Environmental Planning and Compliance Team must approve all pesticides, herbicides and insecticides used by the Contractor under this contract. All chemicals must be used according to manufacturer’s instructions and for their intended purposes. For any chemical that is used; the Contractor must submit a list to the COR of the chemicals. The list must include the manufacturers name, the intended quantity, the date, and amount used, and a Safety Data Sheet (SDS) for each chemical. Contractor must keep these documents present and accessible for any on-site YAO Environmental or Safety Inspection.

4. CONTRACTOR RESPONSIBILITES

4.1 Government Property. The Contractor must be liable for damages or loss to Government property due to negligence in their contract operations. The Contractor must replace or repair to original condition, any damage to Government equipment and/or property caused by the performance of this work statement. If the contractor fails to replace or repair damage, an appropriate deduction in the Contractor’s invoice equal to replacement/repair costs must be determined by the CO.

4.2 Permits and Licenses. The Contractor is responsible for obtaining and possessing all licenses and permits required and for complying with all applicable Federal, state, county, and municipal laws required to perform this contract. Contractor must have a licensed or certified arborist on staff and must maintain herbicide and pesticide applicator’s license and certifications under Arizona Pest Management Division. Proof of current certifications/licenses must be submitted to the CO prior to the beginning of work and must be maintained throughout the length of the contract.

4.3 Insurance. In the performance of this contract, the Contractor is an independent contractor and not an agent or employee of the United States. The Contractor must, at their own expense, provide industrial insurance for its employees as required by the Workers’ Compensation Program laws of the State of Arizona. The Contractor must assume liability for the safety of the personnel involved in case of lawsuits resulting from injuries. A copy of the Certificate of Liability Insurance must be submitted to the CO.

4.4 Staffing Plan. The Contractor must submit a plan comprised of the total proposed, labor hours needed to perform the services required, which must be submitted as specified in Section 10, Submittals of the Work Statement. The plan must identify the number of hours (to include full time and part time), job titles and working hours, number of employees working, and number of supervisory personnel present during working hours. An example table is provided in FAR 52.212-1(b)(4)(iii).

4.5 Waste Disposal. The Contractor must collect and remove all waste generated from trimming and cleanup and transport to a proper disposal site. The work areas used by the Contractor must be maintained in an orderly, neat, and clean manner.

4.6 Cooperation with Others. Other work, in and around the contract area, may be in progress. The Contractor must cooperate with the CO, other contractors, and Government forces to coordinate activities.

4.7 Contractor Monitoring. The Contractor must monitor their personnel to ensure that all security and safety measures are being followed during work performance.

4.8 Conservation of Utilities. The Contractor must instruct employees of utilities conservation practices. The Contractor must be responsible for operating under conditions which preclude the waste of utilities.

4.9 Circumstances to Report. The Contractor’s employees must report any circumstances in need of repair to the facility, any unusual soiling of an area which may affect the performance of the work, any unhealthful or hazardous conditions, or any delays or interferences with their work caused by Government employees. The Contractor must immediately report the problem to the CO.

4.10 Lost and Found Property. The Contractor must promptly turn into the COR any articles found by the Contractor’s employees in the work area.

5. DEFINITIONS

Terms and acronyms referred to in this Performance Work Statement are defined as follows:

5.1 Cleanup. The removal of all cuttings, dirt, trash, fertilizer, and unwanted debris from grounds, streets, curbs, drives, and sidewalks after every cleanup. Clean up is considered a part of every identifiable operation, and all debris must be removed from the area.

5.2 CO. Contracting Officer

5.3 COR. Contracting Officer’s Representative

5.4 Deciduous. A plant, shrub, or tree that sheds all its leaves annually at a particular season.

5.5 Desert or Xeriscaped Areas. Areas characterized by a minimum of ground cover and various highly drought resistant desert type vegetation. These areas will usually require periodic removal of litter, straightening out rock or stones, and watering and trimming.

5.6 Evergreen. A plant that never drops all its leaves at the same time.

5.7 Landscape Area. Any area where vegetation has been planted and contains landscape plants on which regular and intensive grounds maintenance operations are performed.

5.8 Pruning. To selectively cut branches to maintain uniformity and general roundness of trees and shrubs, to cut a particular branch; to cut new branches off and trunks of trees; to promote plant health, natural (or desired) shape and form and includes the removal of diseased, dead, or damaged shrubs from areas maintained under this contract.

5.9 Qualified. The experience, qualifications and/or training in garden, landscaping work and weed control are necessary to perform the type and nature of work called for under this contract. Qualifications and/or training include the ability to read, speak, and understand the English language. The Contractor’s qualified supervisor must be listed in the clause entitled “Key Personnel.”

5.10 Renovation. To restore to previous conditions and give new vigor.

5.11 Trimming. To uniformly cut hedges to maintain current height and shape or to cut a particular branch. Ground cover areas must be trimmed by hand or mechanical means. Trimming includes the cutting of all weeds adjacent to fences, guide wires, poles, electrical pads, buildings, foundations, storm drains, trees, tree basins, shrub basins, cultivated areas, Xeriscaped areas, or any fixed objects.

5.12 Vandalism. The willful or malicious destruction or defacement of public or private property.

It does not include damage caused by the Contractor’s negligence, improper operation of equipment, failure by the Contractor to properly maintain an area, or normal wear and tear. Vandalism must be reported immediately to the COR. Written incident reports must be submitted to the COR within 3 days for any vandalism observed by the Contractor. The cost of replacement parts and labor due to vandalism will be borne by the Government.

6. SPECIFIC TASKS

6.1 Task 1 - Initial Clean Up: If listed on the Price Schedule, for the base year only, an

Initial Clean Up will be performed. The intent of the Initial Clean Up is to provide additional funding one time at the start of the contract for additional cleanup work that may be required to restore grounds to a presentable condition. Initial Clean Up shall be started NET two (2) weeks prior to the start of the active performance period; and shall be completed NLT two (2) weeks after the start of the active performance period after contract award.

6.2 Task 2 – Trimming, pruning and shaping. The Contractor must trim, prune and shape trees and shrubs on an as-required basis to provide safety clearances and/or prevent structural damage.

Tree trimming must include cropping which varies from heights from 6 foot and above. They must be pruned as required to maintain their natural growth characteristics. Shrubs and small trees must be trimmed and pruned to enhance the beauty and health of the plant. All major tree pruning including major shaping from heights of eight (8) foot and above must be the responsibility of the contractor and in accordance with proper arboriculture tree techniques considering tree species type and seasonal tree requirements. Tree trimming debris and resultant green waste must be collected and removed during or immediately after tree trimming activities and must be legally disposed of and Contractor must not use Government trash bins or containers. Hedges must be maintained to their natural mature height and shape. All trash, twigs, leaves and rubbish must be raked out, bagged, and removed from the property.

The Contractor and CO must select and coordinate the removal of any diseased trees or shrubs, or any tree or shrub that creates a potential hazard. The Government will be responsible for additional costs incurred for removal and replacement of diseased trees or shrubs. Contractor must not make any altercations until approved by the Government. This includes cutting and shaping trees damaged by storms which create hazardous conditions for YAO staff. Contractor must inspect the condition of all vegetation and perform these tasks bi-weekly or on an as-needed basis.

6.3 Task 3 - Fertilizing. The Contractor must aerate and fertilize shrubs to enhance their natural growth characteristics. The Contractor must provide the CO with a list of all chemicals intended to be used, for approval. The Contractor must provide the CO with an aeration and fertilization plan for shrubs. Fertilizer must not be applied during times of high wind which could cause an uneven application. The Contractor must not permit spills or over application of fertilizer that would cause damage to turf or plants. The Contractor must furnish, and implant approved fertilizer tree stakes or equivalent on all trees and shrubs to achieve proper growth and healthy attractive appearance. Steer fertilizer must be a weed-free commercial type. Contractor must inspect the condition of all vegetation and perform these tasks oncetwice a year or on an as-needed basis.

6.4 Task 4 - Weed Control and Spraying. The Contractor must perform weed control to prevent the encroachment of weeds into established landscapes, around trees, shrubs, flower beds, sidewalks, concrete areas, etc. The Contractor must provide the CO with a list of all chemicals intended to be used, for approval. The Contractor must apply a selective spray when an incursion of weeds or other undesirable plants occurs and as the demand requires removing the weeds. The Contractor must use Federal approved chemicals and be in compliance with Environmental Protection Agency (EPA) regulations and must possess Safety Data Sheets (SDS) for the chemicals. The chemicals must be procured from approved manufacturers and distributors and must be applied by prescribed methods of applications approved by EPA. Incursions of noxious weeds must be controlled by cultivation or application of approved pesticides and herbicides by a qualified applicator per Federal, State, and local requirements. Contractor must inspect the growth of all weeds and invasive plants and perform these tasks bi-weekly or on an as-needed basis.

6.5 Task 5 - Debris and Litter. All cuttings and debris (leaves, trash, dirt, cut weeds, and other debris) incident to trimming and edging, shrubbery/hedge trimming/pruning, etc. must be removed off-site daily from Government property and disposed of in compliance with all Federal, State, and local laws and regulations at the Contractor’s expense. The gutters, parking lots, area inside and along the south fence line between San Andreas Avenue and Calle Agua Salada, the area inside and outside along the rock on the west fence line to the covered parking lot, and roads must be cleaned and kept free of debris and litter. Parking area cleaning is from the curbs through the parking area and can be blown or swept off; keeping away from personal vehicles. After contractor maintenance activities have been performed all sidewalks and steps must be free of leaves, sand, dirt, gravel, trash, litter, and debris.

Contractor must inspect the areas of responsibilities during each visit and perform these tasks bi-weekly or on an as-needed basis.

6.6 Task 6 - Maintain Irrigation Systems. The Contractor must be responsible for the complete management, operation and maintenance of all water control devices and irrigation systems. The Contractor must ensure that the systems are in good working order and in operating condition at all times.

Water is supplied to the irrigation system from a groundwater well located on site. The irrigation system must be monitored and adjusted to ensure even water distribution for normal healthy life and growth of the trees, and shrubs. The Contractor must perform an operational check of the system after each service or moving of heavy equipment. Damaged, broken, or plugged lines caused by Contractor operation must be flushed out and repaired upon discovery. All parts damaged by the Contractor during service or moving of heavy equipment must be replaced or repaired at the Contractor’s expense. The Contractor must provide the minor replacement parts (e.g., sprinklers) for repairs and labor to repair or replace irrigation equipment due to normal wear and tear. The Government must furnish all major replacement parts (e.g., valves) for the Contractor except those damaged by Contractor. The Government must be responsible for all major repairs to the irrigation system not associated with routine maintenance.

Contractor must inspect the systems monthly and perform these tasks on an as-needed basis.

6.7 Task 7 - Flower Bed Maintenance. The Contractor must maintain all flower beds be free of weeds, dead grass, and trash at all times. Flowers must be thinned or replanted using procedures that must comply with horticulture practices to produce balanced, well-shaped areas or as directed by the CO.

Contractor must inspect the condition of all vegetation and perform these tasks monthly or on an as-needed basis.

6.8 Task 8 - Photovoltaic Structure Maintenance. The Contractor must maintain the photovoltaic parking structure (including structure columns and solar panels) in the Administration parking area free from dust, debris, bird feces, and cobwebs at all times or as directed by the CO.

Contractor is to use the clean water, proper cleaning solutions or techniques such as using a squeegee to prevent mineral deposits or that may cause damage to the solar panels. Contractor must inspect the condition of these systems and perform these tasks every six months or on an as needed basis.monthly and on an as-needed basis.

6.9 Task 9 - Sound Barrier Wall Maintenance. Power clean (spray down) the sound barrier wall, adjacent designed smoking area and surrounding walls. The Government will provide the hoses and nozzles required to perform this work. Notify the COR at least three (3) weeks in advance when this work is scheduled, to accommodate the coordination of simultaneous pest control management. Note: The scheduling of this work is dictated by environmental and seasonal impacts, i.e., spiders, nearby agricultural activities, weather. Established preventive maintenance practices normally identify a quarterly schedule. Work needs to be coordinated based on the availability of service water. Contractor must inspect the condition of this structure and perform these tasks every monthsix monthsly, during work hours, or and on an as-needed basis.

6.10 Task 10 - Emergency Maintenance. The Contractor must be available to handle within 24 hours of call emergency maintenance of downed trees or branches that result from storms or other unforeseen circumstances.

7. SAFETY/SECURITY

7.1 General. The Contractor must not require any employee in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to the employee’s health or safety. The Contractor’s employees must operate equipment in compliance with all Federal, State, and local safety codes, and in accordance with the manufacturer’s guidelines and manuals. When using large equipment or in working areas where foot traffic is possible, traffic cones must be placed to ensure on-site staff is directed around and away from working hazards.

To protect the life and health of employees and other persons; to prevent damage to property, materials, supplies and equipment; and to avoid work interruptions, the Contractor and employees performing services under this contract must comply with the Department of Labor Health Regulations for General Industry published under 29 CFR 1910, and with current Reclamation Safety and Health Standards. The Contractor may obtain the current Reclamation Safety and Health Standards manual from: the Bureau of Reclamation’s web site at: http://www.usbr.gov/ssle/safety/RSHS/rshs.html

In the event there is a conflict between the requirements contained in any of the safety documents referenced herein, the more stringent requirements must prevail.

7.2 Safety Program. The Contractor must submit a written detailed safety program at the Post Award Meeting in the form prescribed in Section 3 of the Reclamation Safety and Health Standards manual and amendments or revisions thereto in effect on the date of the solicitation. The Contractor must implement a safety program to ensure contract personnel are in compliance with Reclamation Safety and Health Standards and with “all” OSHA standards for General Industry, 29 CFR 1910 with amendments for their protection. At a minimum, the safety program must address the following: safety training requirements, safety responsibilities, safe working conditions, environment, weather, minimum wearing apparel, protective equipment, job hazard analysis, safety meetings, material handling and all other safety requirements related to contract performance. The Contractor must provide (at its expense) proper protective equipment for its personnel. The Contractor personnel must attend the Government’s monthly safety meetings upon request. The Contractor’s Safety program plan must be submitted to the COR for approval.

When the CO or COR, brings a notice of a safety or health violation to the Contractor’s attention, the Contractor must correct the condition immediately. The notice, either orally or in writing, when served on the Contractor or his representatives, must be deemed sufficient.

In the event the Contractor fails or refuses to abide in a timely manner with the compliance directive issued under the above paragraph, the CO must issue an order to suspend all or any part of the work.

When the satisfactory corrective action is taken, an order to resume work will be issued. The Contractor must not be entitled to any extension of time, nor to any claim for damage or to excess costs by reason of either the directive or the suspension order. Failure of the CO or his representative to order discontinuance of any or all of the Contractor’s operations must not relieve the Contractor of his responsibility for the safety of personnel and property.

In accordance with the Reclamation Safety and Health Handbook, paragraph 3.7, the Contractor must maintain an accurate record of and must report to and in the manner prescribed by the CO, all cases of death, occupational diseases, traumatic injury to employees or the public involved, and property damage by accident in excess of $2,500, incidental to the performance of work under this contract. The Contractor must, by the fifth working day of the following month, furnish the COR with a written report, using Reclamation Form 7-2218, showing the number of employees, man-hours worked, copies of safety meetings held, and number of injuries for the previous month.

The Contractor must indemnify and hold the Government harmless for any and all losses, damages, or liability on account of personal injury, death, or property damage of any nature whatsoever and by whomsoever, arising out of the activities of the Contractor, his employees, subcontractors, or agents under the contract. Such indemnity must include, but must not be limited to, failure of the Contractor, his employees, subcontractors, or agents to comply with the safety and health provisions contained in these specifications.

In the event there is a conflict between the requirements of this subsection and any requirement of the U.S. Department of Labor, the more stringent requirement will prevail.

7.3 Safety Records. Unless otherwise expressly provided herein, the Contractor must maintain and ensure accurate recordkeeping of all Safety Records and must report immediately to the CO and COR, all cases of death, occupational diseases, or traumatic injury to Government personnel, Contractor personnel or to the public related to the performance of this contract. The Contractor must use the Contractor’s Report of Recordable Injury/Illness, Reclamation Form 7-2077, to report all lost time accidents.

7.4 Safety and Security Compliance and Records. Unless otherwise expressly provided herein, the Contractor must manage and administer contract safety and security matters including but not limited to: Safety Program and Compliance; Security Compliance and all other safety and security matters related to contract performance. The Contractor must comply with their Safety Program and Security Plan, as approved by the Government, at all times.

7.5 Physical Protection and Building Security. The Contractor must comply with all

Reclamation and Department of the Interior security policies and programs. (See Department Manual Subpart 114S-20.103, Physical Protection and Building Security which can be found at the following website: https://www.usbr.gov/recman/FPMR/20-103.html

7.6 Theft, Damage and Vandalism. The Contractor must safeguard Government property.

Vandalism must be reported to the COR immediately upon discovery.

7.7 Emergency Action Training. Contractor must train its employees in emergency action plans as required while on site such as fire, hazmat, etc. When necessary, the COR will provide new emergency measures and will follow up, in writing.

7.8 Unforeseen Installation Closure. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government must have the following option: Reschedule the work to any day satisfactory to both parties.

7.9 Access to YAO Installation. one Personal Identity Verifications (PIV) may be issued by YAO Security. The contractor must nominate one person such as the on-site supervisor to be issued a PIV card for access onto the YAO grounds for maintenance and into the main Administration building for restroom use. The supervisor shall allow contract personnel access into the area using the issued PIV card. Any other areas requiring access must be coordinated with the COR.

8. INSPECTION BY GOVERNMENT

8.1 Inspection. The Government will make random inspections of the areas for which contractual services are to be provided. Deficiencies found by or reported to the COR will be brought to the attention of the Contract Manager. The Contractor must correct any and all deficiencies identified that fall within the scope of the work identified herein.

8.2 Safety. The Contractor must be responsible for the safe operations of any machinery involved in the completion of this contract and must adhere to all Federal, State, and local safety requirements.

8.3 Cleanup. The Contractor is responsible for cleaning up the work area of all materials and debris at the end of each workday, to the satisfaction of the COR. The Contractor must repair any areas damaged during the performance of this work statement.

9. QUALITY CONTROL/QUALITY ASSURANCE

9.1 Quality Control Plan. The Contractor must be responsible for the quality of service performed under this contract. The Contractor must establish a complete Quality Control Program to ensure the requirements of this contract are provided. One copy of the Contractor’s basic Quality Control Program must be furnished to the Contracting Officer (CO) at the post award conference and an updated copy when changes to the program occur. The program must include but not be limited to the following:

9.1.1 An inspection system that covers all services. The program must specify the areas to be inspected on either a scheduled or unscheduled basis and identify the individuals who will perform the inspection.

9.1.2 A method of identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

9.1.3 A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation must be available to the CO during the term of the contract.

9.2 Quality Assurance. The CO will monitor the Contractor’s performance of this contract using the Quality Control Program procedures specified in 9.1 (1) (2), and (3), during walk through inspections.

9.3 Nonperformance of Work. The Government will consider work to not have been performed when any one of the following conditions exist:

9.3.1 The work was not performed in strict accordance with the performance standards and procedures of this contract.

9.3.2 The required work equipment and tools were not used or were not in good operating condition or the proper fertilizer or chemicals were not applied.

9.3.3 All or any portion of the work was not performed as scheduled.

9.4 Deduction for nonperformance of work. If the work was not performed, as determined under Paragraph 9.3, the CO will determine the deduction from the Contractor’s monthly invoice. The CO will request that the discrepancy be corrected within 24 hours of issuance of a written Contractor’s Discrepancy Report. If not corrected within 24 hours, the deduction will be applied. The deduction will be calculated by reducing the invoice at the rate of 1/30 of the monthly rate for each day the deficiency continues.

10. SUBMITTAL SCHEDULE

The Contractor must submit data and documents in accordance with the submittal schedule shown in Table 1 – List of Submittals.

Reclamation must have ten (10) calendar days to review and approve, or provide comments on, each submittal and resubmittal.

Each item described in the Submittal Schedule must be submitted to Nicholas Clements, Contracting Officer, Bureau of Reclamation, 702-293-8156.

TABLE 1 – SUBMITTAL SCHEDULE

Submittal No. Item Delivery Due Date

001 Staffing Plan IAW Section 4.6 Submit two (2) copies to CO

Submit with quote

002 Arborist Certification Submit one (1) each to the CO and COR

Submit with quote

003 Herbicide and Pesticide Applicators License/Certifications

Submit one (1) each to the CO and COR

Submit with quote

004 Certificate of Insurance or other acceptable evidence of active insurance coverage (1452.228-70, 52.228-5)

Submit one (1) each to the CO

Prior to start of on-site work

005 Safety Program (1452.223-81) Submit one (1) each to the CO and COR

Prior to the start of on-site work

006 Quality Control Plan Submit one (1) each to the CO and COR

Within 10 calendar days after award

007 Work Schedule Submit (one) 1 each to the CO and COR

Within 10 days of award

008 Safety Data Sheets (52.223-03)

Submit one (1) each to the CO and COR

Within 14 calendar days of delivery or use of any material on site

009 List of employees to work on site

Submit one (1) each to the COR

Within five (5) days of award

010 List of Chemicals Section 3.3 Submit one (1) each to the CO and COR

Within 15 calendar days after award AND at least 14 calendar days prior to use of new chemicals on site

011 Reclamation Form 7-2218, Contractor Recordable Accident Experience

Submit one (1) each to the COR

1st day of each month