C05_01_Revised_PWS_0002.pdf

U.S. Department of the Interior

Performance Work Statement (PWS)

CCAO Facilities Fire Extinguisher Inspection

Mission Statements The Department of the Interior (DOI) conserves and manages the Nation’s natural resources and cultural heritage for the benefit and enjoyment of the American people, provides scientific and other information about natural resources and natural hazards to address societal challenges and create opportunities for the American people, and honors the Nation’s trust responsibilities or special commitments to American Indians, Alaska Natives, and affiliated island communities to help them prosper.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

C.1 Introduction C.1.1 Mission

To ensure employee safety within the CCAO facilities and remain compliant with OSHA 1910 standard and current fire code regulations. All fire extinguishers require annual inspections and periodic hydrostatic testing.

C.1.2 Scope

Perform a base year purchase order plus four (4) one (1) year option periods to inspect and maintain fire extinguishers listed in section C.2 of this PWS. The fire extinguishers are in different Buildings (YFO Water Storage Facility, YFO Fish Operations and Maintenance, YFO Roza Power Plant, YFO Chandler Power Plant, and Columbia Cascades Area Office). The extinguishers are to be serviced on site.

C.2 General Requirements This requirement is structured to utilize Firm-Fixed-Unit Price (FFUP) CLINs as follows:

1. A FFUP requirement for annual inspections, 12-year hydrostatic testing, and to develop a report to keep the extinguishers in compliance with NFPA 10, OSHA 1910.157, and any other applicable regulations. FFUP CLINs will also be used as needed if service tags or tamper seals need to be replaced. A FFUP line item means Reclamation is unsure of the quantity Reclamation requires. Reclamation will identify a ceiling maximum quantity which Reclamation will not require more than. The contractor will be paid the agreed upon rate depending on how many inspections, tests, tamper seals, or service tags are required. These numbers can be found on the attached Price Schedule.

Columbia Cascade Area Office:

Quantity Weight Type

• 12 2.5 lb. ABC Dry Chemical

• 36 5 lb. ABC Dry Chemical

• 10 10 lb. CO2

• 2 20 lb. CO2

• 10 15.5 lb. Halotron

Yakima Field Office Chandler Power Plant:

Quantity Weight Type

• 6 2.5 lb. ABC Dry Chemical

• 4 5 lb. ABC Dry Chemical

• 15 10 lb. ABC Dry Chemical

• 2 50 lb. CO2 Wheeled

• 13 15.5 lb. Halotron

Yakima Field Office Roza Power Plant:

Quantity Weight Type

• 4 2 lb. ABC Dry Chemical

• 20 10 lb. ABC Dry Chemical

• 10 15.5 lb. Halotron

Yakima Field Office Fish Operations & Maintenance:

Quantity Weight Type

• 20 2.5 lb. ABC Dry Chemical

• 20 5 lb. ABC Dry Chemical

• 20 10 lb. ABC Dry Chemical

• 30 10 lb. CO2

• 30 20 lb. CO2

• 2 30 lb. Class D

• 30 15.5 lb. Halotron

Yakima Field Office Water Storage:

Quantity Weight Type

• 15 2.5 lb. ABC Dry Chemical

• 10 10 lb. ABC Dry Chemical

• 15 10 lb. CO2

• 10 20 lb. CO2

• 20 15.5 lb. Halotron

C.2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

C.2.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

C.3 Work Hours and Location Work hours shall be between 7:00 am and 5:00 pm, Monday through Thursday, unless otherwise approved in advance by the Contracting Officer’s Representative. No work on Federal Holidays shall occur unless approved in advance. Federal Holidays can be found at the below link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2019

Columbia Cascade Area Office Buildings 1917 Marsh Rd Yakima, WA 98901

Yakima Field Office Chandler Power Plant 47415 W Old Inland Empire Hwy Benton City, WA 99320

Yakima Field Office Roza Power Plant 1917 Marsh Rd Yakima, WA 98901

Yakima Field Office Fish Operations & Maintenance 1910 Marsh Rd Yakima, WA 98901

Yakima Field Office Water Storage 1910 Marsh Rd Yakima, WA 98901

All buildings except the Chandler Power Plant are located in a close proximity. The Chandler Power Plant is approximately 60 miles from the other buildings.

C.4 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

C.4.1 Annual Inspection

Inspection shall be conducted to ensure all extinguishers are in compliance with NFPA 10, OSHA 1910.157, and all other applicable Federal Regulations. The contractor shall also maintain an annual maintenance log on all extinguishers in accordance with the aforementioned regulations.

The contractor shall ensure portable fire extinguishers are subjected to an annual maintenance check. Stored pressure extinguishers do not require an internal examination. The contractor shall record the annual maintenance date and retain this record for one year after the last entry or the life of the shell, whichever is less. The record shall be made available to the COR.

The contractor shall submit the annual inspection results within 30 days to the CO and COR after completion of the inspection.

The contractor shall ensure alternate "lender” protection is acquired and then provided when portable fire extinguishers are removed from service for maintenance and recharging. The contractor shall ensure once testing is completed that all extinguishers are in compliance with applicable regulations.

C.4.2 Hydrostatic Testing

The Contractor shall perform hydrostatic testing in full compliance with NFPA 10 Chapter 8, OSHA 29 CFR 1910.157(f), and DOT requirements. The Contractor shall ensure all required hydrostatic testing aligns with regulations governing intervals for stored-pressure dry chemical extinguishers, including the 12-year internal examination and hydrostatic test. Before testing, the contractor shall remove the valve and perform the required internal and external visual inspection to check for corrosion, pitting, or other conditions that may render the cylinder unsafe.

Hydrostatic testing shall be conducted at a certified facility using properly calibrated equipment, applying the correct test pressure and hold time in accordance with NFPA 10. Any extinguisher that fails either visual inspection or pressure testing shall be condemned and removed from service, and the contractor shall report all such findings to the COR. After hydrostatic testing, the extinguisher must be fully recharged, resealed with a tamper seal, properly tagged, and verified to full operating pressure before being returned to service.

The Contractor shall maintain a complete maintenance log documenting each extinguisher’s identification, condition, test date, test pressure, hold time, technician performing the test, test results, and the next required interval. The log and test results shall be submitted to the CO and COR within 30 days of testing, and any discrepancies or safety-related findings shall be communicated immediately.

C.4.3 Maintenance

While performing inspections and testing on extinguishers, the contractor shall notify the COR of extinguishers which require recharging, a replacement service tag, or a replacement tamper seal.

C.4.4 Deliverables

C.4.4.1 Service Schedule

The contractor will submit a proposed Service Schedule to the CO and COR within 14 days of each year of the contract. The Service Schedule will outline upcoming service dates to ensure extinguishers are in compliance with applicable regulations for the following 12 months. The Government will approve the proposed Service Schedule.

C.4.4.2 Annual Report

The contractor will provide the annual report within 30 days of inspection and service of fire extinguishers. The annual report will outline successful steps for OSHA 1910.157, NFPA 10, and any other applicable regulatory adherence, and upcoming inspection schedules for applicable fire extinguishers.

C.4.4.3 Quality Control Plan (QCP)

The Contractor shall develop a Quality Control Plan to maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which he assures himself that his work complies with the requirements of the purchase order.

The QCP shall be submitted to the CO and COR within 30 days of award. The Contracting Officer may notify the Contractor of required revisions to the plan during the period of performance. The Contractor shall then coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any revisions to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government's review and approval. The Government may find the QCP "unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

C.5 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

C.5.2 Government Furnished Materials

The Government will make access to fire extinguishers available throughout the facilities.

C.5.3 Environmental Requirements

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements.

Mandatory compliance (list)

1. OSHA 1910.157

2. NFPA 10

C.6 Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy C.4.1 and C.4.2

Inspection of Fire Extinguishers

Standard A: The contractor shall ensure once testing and inspection is completed that all extinguishers are in compliance with applicable regulations.

Standard B: Services will be performed in compliance with the approved Service Schedule without delays.

If a discrepancy is found, the contractor shall correct work at no additional cost to the Government.

Contractor must complete re-performance work within seven (7) calendar days from being notified.

Negative performance can result in payment being withheld, a negative report on the Contractor Performance Assessment Reporting System (CPARS), or termination.

C.4.4.2 Annual Reporting

Standard A: Report keeps fire extinguishers in compliance with OSHA

1910.157 and NFPA 10.

Standard B: Report submitted to Government within 30 days of services performed.

If a discrepancy is found, the contractor shall correct work at no additional cost to the Government.

Contractor must complete re-performance work within seven (7) calendar days from being notified.

Negative performance can result in payment being withheld, a negative report on the Contractor Performance Assessment Reporting System (CPARS), or termination.