B08_Solicitation_SOW.pdf

Scope of Work

Standardizing Marine Oil Spill Response

Training, Alaska Region, National Park Service

March 2026

Table of Contents

GENERAL

SITE DESCRIPTIONS AND APPLICABLE DOCUMENTS

TASKS 4

Table 1: Tasks by Number Post-Award Coordination Meeting Monthly Status Reports and Other Meetings

Task 1b: Preliminary Material: Storyboard Development Task 2: Script/Narrative Development

Overview of proposed timeline structure for both Task 1b and Task 2 Task 3: Coordinate partner review (ADEC, NOAA, USFWS, USCG, EPA, NPS)/ Address feedback

REQUIREMENTS AND STANDARDS

Contract Completion Date Submittals 8 Table 2- Submittals by Type

Schedule for Submittals and Progress Payments Table 3- Submittal Planning and Invoicing Timeline Contractor Quality Control

OTHER CONTRACT REQUIREMENTS

CONTRACTING OFFICER’S AUTHORITY

TABLES

Table 1: Tasks by Number

Table 2: Submittals by Type

Table 3: Submittal Planning and Invoicing Timeline

GENERAL

Alaska’s coastal parks face elevated risks of marine spills due to reductions in sea ice, increases in commercial shipping through the Northern Sea Route and Northwest Passage, rapid growth in cruise tourism, larger vessels, and geophysical hazards that can alter bathymetry and increase grounding likelihood. Surveys and park resource planning documents identify spill response and preparedness as a top regional priority.

NPS has legal responsibilities under the Organic Act, Wilderness Act, ANILCA, OPA 1990, and CERCLA to protect natural and cultural resources and to participate effectively in interagency spill response as a Trustee.

The National Park Service (NPS) Alaska Region requires contractor support to develop and produce a standardized training product that enhances preparedness and response capabilities during marine oil spill incidents. This tool will serve all Alaska coastal parks region-wide with the option for adoption to all other NPS regions nationwide. Products will help personnel execute required actions quickly, consistently, and in compliance with Federal responsibilities.

Objective

The contractor shall develop a training tool that enables NPS staff to:

1. Understand and execute early-stage communication actions during a marine spill.

2. Identify roles and responsibilities within NPS, DOI, USCG, and partners.

3. Access user-friendly, Alaska-wide resources applicable to all coastal parks.

4. Build regional capacity through a standardized training tool.

The planning and production of a region-wide training video for effective marine oil spill preparedness is central to achieving our core objectives. A readily accessible video on DOI Talent provides a reliable resource for all NPS personnel across the nation. The scope of work proposed here describes establishing a comprehensive, clear and concise training video that supports the Alaska Region prioritization of preparedness for oil spills and natural disasters. The proposed work will develop a script/narrative, storyboard and furnished completed video media product (option item) that supports park personnel with a standardized clear framework of what to expect in the event of a marine spill incident scalable in complexity and operating using the FEMA and ICS structure with response partners in effective response. This work will support the ongoing process of building capacity for increased confidence and preparedness for all NPS personnel in the event of an incident, and will be closely integrated with related planning activities, staff training, and development of strategies and tactics for emergency support as a Trustee agency.

The Contractor shall, in accordance with the terms and conditions more particularly set forth below, furnish all labor, management, facilities, supplies, equipment/software, transportation, and material

(other than those to be furnished by the Government as identified in this document), and do all things necessary for, or incidental to, performance of the work. The Contractor shall furnish to the

Government, reports and other data together with supporting material developed during the period of performance. During the progression of the work, the Contractor shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.

SITE DESCRIPTIONS AND APPLICABLE DOCUMENTS

Alaska Regional Office, Anchorage (AKRO)

Located in downtown Anchorage, the AKRO is addressed as 240 W 5th Ave. Site visits to the office are not required under this contract but COR in-person meetings at the Contractors main office can be arranged and are encouraged, particularly during storyboard review.

Current documents that are important to reference in support of this scope of work are included as

Government Furnished Material (GFM) and listed below:

1. Table of recommended but not exhaustive list of public media directories for video sources.

2. Article: Docken L. 2025. Strategic Preparedness and Communication Framework for Marine

Oil Spills: Alaska Region Coastal Parks. National Park Service. Anchorage, Alaska https://irma.nps.gov/DataStore/Reference/Profile/2313915

3. Contact Database for partner coordination and material review

TASKS

Project tasks include developing and implementing tasks in accordance with Government-approved

Emergency Response Procedures. All tasks shall be performed in accordance with applicable guidance and regulations from NPS and the partners as outlined in Task 3a. Nothing in this contract shall exempt the Contractor from Federal, State, or local laws or regulations unless a specific exemption has been acquired. Table 1 provides a summary of the tasks in this Scope of Work (SOW).

Table 1: Tasks by Number

Task No. Task Name

Task 1a Project Management

Task 1b Preliminary Storyboard development

Task 2 Script/Narrative development

Task 3a Coordinate partner review (ADEC, NOAA, USFWS, USCG, EPA, NPS)

Address feedback

Task 3b Completed and approved storyboard and script

Task 4 (Option Item) Video Media Product

Task 1a: Project Management

This task requires coordination of project activities to ensure that all stakeholders are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project and meet the needs of the project stakeholders and decision-makers. The Contractor shall be responsible for project management, project planning, and meeting activities.

Post-Award Coordination Meeting

Within fifteen (15) days of award of this contract, the Contractor shall organize and execute a Post-

Award Coordination Meeting with NPS to discuss, at a minimum: the scope of this project; work to be conducted; the project schedule; and any Contractor questions. Minutes of the meeting shall be prepared by the Contractor and provided to all attendees within five (5) business days of the meeting.

The location of the meeting will be at a time and location acceptable to the government. Virtual meetings are required. If appropriate, NPS Park contacts are not simultaneously available for one kickoff meeting, multiple meetings may be requested so that each Park contact is fully updated and can personally address any contractor questions or requests. This meeting, if conducted for all parks at once, is expected to last no more than two hours.

Monthly Status Reports and Other Virtual Meetings

The Contractor shall prepare monthly status reports (MSRs) consisting of a summary of work that has been performed over the past month, work currently underway, work planned for the upcoming month, communications from NPS, and other pertinent project information. Each status report shall state whether current work is on schedule. If the work is not on schedule, the Contractor shall state what actions are anticipated to get back on schedule. MSRs shall be submitted to the NPS Contracting

Officer’s Representative (COR) electronically, by the 10th calendar day of the following month.

The Contractor shall participate in monthly conference calls with the NPS COR for the duration of the project. Conference calls will occur within five (5) days of receipt of the MSR. The purpose of these calls is to discuss the status of the project, collaborative work or address contract deficiencies that may require corrective actions. The Contractor shall organize and execute monthly meetings with the

NPS COR for the duration of the project. Each meeting will generally not exceed one hour. Meetings must be at a time and location acceptable to the government and may be conducted in person or via teleconference. Meeting minutes shall be prepared by the Contractor and provided to the NPS COR within five (5) days of the conclusion of each meeting. Based on the most recent MSR received, NPS may elect to waive a monthly conference call.

The Contractor shall keep a record of each meeting, phone conversation, and written correspondence

(including e-mail) affecting decisions relating to the performance of this contract task order. A summary of all meeting minutes, phone conversations, and written correspondence from the previous month shall be submitted with the MSRs.

Task 1b: Preliminary Material: Storyboard Development The Contractor shall coordinate and work closely with NPS park personnel to fully develop a video outline storyboard, complete with references to public video or image sources and proposed additional NPS COR-approved graphics to be generated, outlining the first 72 hours of a marine oil spill incident set out in Section: GENERAL of this SOW. The incident scenario will be realistic, set in

Alaska and pre-approved by the NPS COR.

The first task will focus on developing a scenario for the incident, complete the basic outline of a typical marine oil spill response to expect in Alaska using a visual storyboard or other approved method and incorporate all federal and state entities that would be involved (with mention of tribal entities if applicable). The storyboard development will help to articulate NPS’s programmatic priorities and will specify who does what in response and where NPS park personnel may be involved or support response activities. The Contractor will also identify and consolidate specific publicly available videos and images that meet usage requirements under Contractor Quality Control. A list of public directories with applicable media content will be provided to the Contractor as Government

Furnished Material. To reduce cost and leverage existing applicable materials, published materials already paid for by the public sector will take priority and additional videos, graphics generation and media content generation will be considered on a case by case basis.

The completed storyboard (video outline) will touch upon each component in the framework outlined in Docken L. 2025. Strategic Preparedness and Communication Framework for Marine Oil Spills:

Alaska Region Coastal Parks but visually and verbally explain each section including the role and responsibility for each partner, highlighting the potential involvement of NPS personnel while running through a specific Alaska-based incident scenario.

Key requirements involved in designing the storyboard include:

•Establishing preparedness priorities. These priorities guide the overall direction of the training video.

Preparedness priorities are to support and enable effective and timely communication and decision-making for park personnel. Specifically, communication plans supporting internal communication specific to support roles and responsibilities, resource protection measures for wildlife, coastal and intertidal vegetation, cultural resources and wilderness, as well as important information to share with responders such as repeater sites for operational communication, species at risk and critical marine habitat.

•Identifying core capabilities. Preparedness priorities provide the foundation for identifying the core capabilities that must be in place to build and sustain response program readiness. Individuals should know what skills they possess and how it may be applicable during a marine oil spill response.

•Identifying key stakeholders. Training videos provide an effective means to bring together roles and responsibilities from across organizations to build capabilities for multi-jurisdictional response.

Stakeholders play an important role, including permittees and other vessel operators. State and federal governments are also key stakeholders to marine casualty preparedness and response, with the US Coast Guard, ADEC, and NOAA playing key roles. Oil spill removal organizations like SEAPRO are also important stakeholders as they may cascade in resources and capabilities to support a prolonged incident response. A robust stakeholder mapping process will help to ensure that responses bring partners together and for NPS, when applicable, has response capabilities in alignment with the broader oil spill risk assessment, preparedness, response, and recovery community of practice.

Engage senior leadership. This training video will standardize the understanding of marine oil spill response for NPS personnel and yield tangible recommendations for the development of plans

(particularly communication plans), and the hiring and training of personnel. It is important that senior leadership understand and support preparedness measures to ensure that improvements and corrective actions are appropriately resourced but also understand their critical role in decision making if NPS lands were at risk or negatively impacted.

Task 2: Script/Narrative Development Once the storyboard product is established or as the storyboard is being developed, a complimentary narrative needs to be written. The Contractor will work with the COR and other designated internal

NPS personnel that will meet periodically to work through specific details. Once a draft narrative is completed, the Contractor will systematically contact partners for their review and approval/feedback regarding exact wording and details. Task 2 will not be considered complete until representatives selected by the COR for NOAA, USCG, USFWS, ADEC and EPA approve of the materials.

Overview of proposed timeline structure for both Task 1b and Task 2 •Concept & Operations Virtual Meeting. This is the formal beginning of the video storyboard and narrative planning process and may be combined with the Initial Planning Meeting. Discussion points include Point of Contact for meetings, timelines and milestones, as well as discussion regarding incident scenarios and complexity.

•Initial Planning Virtual Meeting (IPM). The IPM focuses on refining the scope and objectives of the storyboard and narrative by identifying the targeted capabilities of personnel, developing a scenario, assigning roles and responsibilities for the product development and developing the milestones for on-time completion. Planning team members should undertake additional work in between planning meetings to advance the storyboard components.

•Midterm Virtual Planning Meeting (MPM).

The MPM marks the end of the storyboard task 1b and the development of timeline, partners review and evaluation of the script/narrative (task 2). Discussion topics may include important mentions for narration, feedback on order or partner review and contact information confirmation, assignment of supportive tasks to NPS personnel (COR or alternate).

•Final VIrtual Planning Meeting (FPM).

This meeting is the final gathering of NPS park personnel with the Contractor to discuss any partner feedback that significantly impacts the current draft product materials and confirms final task 2 deliverable date.

The contractor shall use industry’s best practices and imagery or media content to meet 508 compliance standards.

Task 3: Coordinate partner review (ADEC, NOAA, USFWS, USCG, EPA, NPS)/ Address feedback Given that marine jurisdiction is complex and guaranteed to involve interagency communication, final products must have feedback and approvals from federal, state, OSRO, and other key partners and stakeholders as outlined (list and contacts to be provided to contractor but partners include and are not limited to NOAA, USCG, USFWS, ADEC, EPA). There are certain key activities that will occur:

•Assigning POCs by partner for communications and final approvals. This completed partner list and contacts will be provided by the POC COR within NPS. The Contractor may coordinate the submissions, gather feedback and review comments collectively at meetings with approved representatives, or coordinate individually. Government partner approvals will simply be acknowledgement emails. No travel by the contractor is required.

•Conducting partner meetings and review. It is critical that all partner POCs, regardless of their role, are given all comments from across partners for review.

•Conducting wrap-up activities. At the conclusion of addressing partner feedback a finalized storyboard and complimentary narrative/script is approved for the completion of the base period of the contract.

Option: Task 4: Video Production and final product

Using the approved storyboard and narrative/script, the Contractor will generate any graphics required as outlined, compile and seamlessly use identified public media materials as noted in the storyboard and generate the seamless narrative over a finished and completed video.

•POCs by partner for communications and final approvals. This completed partner list and contacts will be provided by the POC COR within NPS. The Contractor may coordinate the submissions, gather feedback and review comments collectively at meetings with approved representatives, or coordinate individually.

•Conducting partner meetings and review. It is critical that all partner POCs, regardless of their role, are given all comments from across partners for review.

Final approval of Task 4 is contingent on written approval of each partner POC and the NPS COR.

REQUIREMENTS AND STANDARDS

Contract Completion Date All tasks shall be completed and final deliverables approved within 365 days after award.

Submittals The Contractor shall be responsible for the hard copy and electronic delivery of submittals. The

Contractor shall send a letter of transmittal listing the material being submitted with each submission. The letter shall reference the project by title and NPS office name. The Government must receive a complete submission before a review will be undertaken. The Government will only accept paper copy reports and electronic deliverables when there are no discrepancies between the two.

All documents submitted as fulfillment of Tasks 1b – Task 3 (and/or Option: Task 4) shall be submitted as Draft products for review prior to the Final submission. Draft submittals will be reviewed by the National Park Service COR. Review periods will culminate with delivery of comments on the document to the Contractor. It is anticipated all NPS and partner comments for each document will be provided to the Contractor in a single electronic generated, shared and electronically available to all commenting parties. However, if clarifications of comments are required, Contractor responses to comments are not acceptable, or other circumstances warrant additional comments by NPS, additional comments may be provided to the Contractor in writing or via e-mail.

After receiving comments on a Draft submission, the contractor will plan, resource, and execute an expected one-hour comment resolution meeting with the NPS COR to discuss and resolve comments. In preparation for these meetings, the Contractor shall provide a written response to

NPS comments two days prior to the meeting. Comment resolution meetings must be at a time and location acceptable to the Government. Comment resolution meetings may be conducted in person or virtually and will follow the planning timeline as described in Table 3 of this SOW.

Submittals are as follows:

Table 2- Submittals by Type

Product Electronic Copies

Monthly Status Reports e-mail to COR, CO

Meeting Minutes e-mail to COR

Preliminary Material: Storyboard development

• e-mail any digital materials to COR

• physical materials can be retained with contractor until project is complete- at such time any hard copy materials from the storyboard development are provided to the COR by mail or drop-off

Script/Narrative Development e-mail to COR both written and recorded versions

Option: Video Production and final product e-mail all digital materials used in the making of and the final video file to the

COR

Contractor names and logos are not allowed on submittal covers or in headers/footers with the submittals.

Schedule for Submittals and Delivery Payments Guidelines for the schedule of submittals are as follows. Days specified in the schedule below are calendar days, not business days. Where the schedule below requires submittals to be due on weekend or federal holiday dates, the submittal due date shall become the first business day following the weekend or holiday.

The Contractor may request progress payments up to the authorized amounts for each billing milestone listed below. The Contractor shall email a draft itemized invoice with relevant supporting documentation to the Contracting Officer and COR (see Section 5.1) and upload it to IPP only after receiving NPS concurrence on format and amount.

Table 3- Submittal Planning and Invoicing Timeline

Product/Event Planning Time/Due Date Authorized

Invoice Amount

Base Task 1a-Project Management

Post-Award Coordination Meeting NLT 15 days after Contract Award 5% Task 1a

Monthly Status Reports NLT 10th of each month 0%

Meeting Minutes 2 days after meeting 0%

Base Task 1b-Preliminary Material:

Storyboard development

121 days after award 45%

Base Task 2 Script/Narrative

Development

182 days after award 20%

Base Task 3 Coordinate partner review (ADEC, NOAA, USFWS, USCG, EPA, NPS)/ Address feedback

213 days after award 20%

Base Submission of Final Approved Upon receipt of all submittals and within 365 days of contract award

10%

Option Task 4 Video Production and final product

80%

Option Submission of Final approved

20%

Contractor Quality Control The Contractor shall ensure that appropriate internal quality control practices are employed throughout the performance of this contract. The Contractor’s quality control practices shall be internal, meaning that the Contractor shall not use the NPS technical review and comment procedure as a substitute for the appropriate internal quality checks and corrections. The objectives of the Contractor’s quality control practices shall be to ensure that submittals are complete, internally consistent, technically accurate, in compliance with accepted industry practices, and generally free from copy errors such as misspellings, grammatical errors, formatting problems, media products must have perpetual, worldwide rights, modification allowed (editing, overlays), broadcast and public distribution rights (internal and public domain), Government indemnification clauses. Documents and procedures that are incomplete, internally inconsistent, technically inaccurate, out of compliance with accepted industry practices, affected by large numbers of copy errors, or otherwise not submitted in accordance with the requirements specified in this SOW will be rejected.

OTHER CONTRACT REQUIREMENTS

Points of Contact

Key Government Representatives contact info shall be provided to the contractor award and will be following individuals that are identified as points of contact for the NPS during the performance of this contract.

Key Contractor Personnel

Contractor shall involve the following personnel:

1. Project Manager-Should have at least 3 projects similar in size and scope to this requirement.

2. Subject matter expert (SME)- Should have a minimum 5 years experience with marine casualties/spill response planning and Incident Command System (ICS).

Public Affairs

All digital and hard copy materials generated under this contract shall become the property of the

Government. Distribution of data or reports to any other source is prohibited. The Contractor shall not make available to the news media or publicly disclose any data generated or reviewed under this contract unless otherwise authorized in writing by the CO or the NPS PM. If approached by the news media or other public entities, the Contractor shall refer them to the CO for response.

Government Furnished Resources

The NPS COR shall make available to the Contractor material as described below electronically (FTP web site, DVD, or similar) or otherwise in a format as is reasonable:

1. Table of recommended but not exhaustive list of public media directories for video sources.

2. Article: Docken L. 2025. Strategic Preparedness and Communication Framework for Marine

Oil Spills: Alaska Region Coastal Parks. National Park Service. Anchorage, Alaska

3. Contact Database for partner coordination and material review

CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer (CO) is the only person with the authority to act as agent of the Government under this contract. Only the CO has authority to direct or negotiate any changes in the Statement of

Work or specifications; modify or extend the period of performance; change the delivery schedule; or otherwise change any terms and conditions of this contract.

The CO is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, the said authority remains solely in the CO. In the event the Contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The Government shall conduct periodic inspections of the Contractor’s work to determine compliance with the requirements of this contract. The NPS CO shall notify the Contractor of any work that is determined to be noncompliant with the contract requirements. The Contractor shall take immediate corrective action after receipt of such notice. The NPS CO may issue an order stopping all or part of the work until satisfactory corrective actions have been taken.