Section_J;_attach_003;_SOW_-_140P8618R0006.docx

Alcatraz Island Repair Services Indefinite Delivery, Indefinite Quantity (IDIQ) - 140P8618R0006

BACKGROUND

The Golden Gate National Recreation Area (GOGA/GGNRA), with an annual visitation of over 17 million, is located in the San Francisco Bay area and is one of the largest urban parks managed by the National Park Service. A short list of the park’s cultural resources includes 5 significant National Register Districts and nearly 700 historic structures. The scientific and educational value of the park’s natural resources is so significant that the entire park has been designated as part of the California Coast International Biosphere Reserve.

An iconic site within the Golden Gate National Recreation Area is Alcatraz Island, a designated National Historic Landmark. Some structures on island date to the pre-Civil War Era and the Main Prison Building, completed in 1912, is a primary contributing feature to the NHL status. The island is also home to a number of species of colonial water birds that have protection under the Migratory Bird Treaty Act. Alcatraz has over 1.6 million visitors annually, with over 5,000 visitors daily and is consistently rated as one of the top travel destinations in the United States.

The main mission of the National Park Service is to "preserve unimpaired the natural and cultural resources and values of the National Park System for the enjoyment, education, and inspiration of this and future generations." Public visitation to Alcatraz Island provides unique opportunities to fulfill this mission, not only through interpretation of the many facets of the Alcatraz experience but also in providing funding for interpretive and operational needs on Alcatraz and at other parks sites within the GGNRA. In order to fully maximize these opportunities, the NPS is soliciting for a fully capable facility support services contractor that shall be responsible for the successful and effective performance of basic maintenance and custodial services, on a daily basis, within the property line of Alcatraz Island.

C.1. SCOPE OF WORK

The National Park Service, Golden Gate NRA (GOGA) is soliciting for qualified contractors for a Firm-Fixed Price (FFP) for an IDIQ (Indefinite Quantity/Indefinite Delivery) contract, as described in the Federal Acquisition Regulation, Part 16.504, for Repair Services of the maintenance and custodial systems and equipment on Alcatraz Island. Work will be performed under a single contract consisting of one awardee. Contract awarded will contain a base year period of performance and four (4) 12-month option year periods (exercised at the discretion of the federal government).

Under this contract the successful offeror shall provide, throughout the period of the contract, the required expertise for the full management, supervision, labor, supplies, parts, tools and equipment to repair all systems and equipment services described herein. Services will be ordered through specific task orders issued as specified in the Contract using stated pricing. The Contractor shall provide services in accordance with the requirements of these specifications on Alcatraz Island, GOGA, San Francisco, CA.

C.1.1. CLIN 10 - Repair Services

Repair Services may be ordered at the discretion of the Government for work relating to the repair of the covered facilities or systems indicated below. Basic Preventative Maintenance Services are handled under a separate contract.

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and shall be responsible for the efficient, effective, economical, and satisfactory facility repair of equipment and systems located on Alcatraz Island to include the following:

1.2 Electrical systems and equipment. To include high voltage power distribution equipment and systems; generators, photovoltaic systems, power transmission lines, etc.

1.3 Restrooms

1.4 Waste Handling System

1.5 Fire Suppression System

1.6 Vehicle and Equipment Maintenance

1.7 Fuel Storage and Delivery Systems

1.8 Drinking Water System and Treatment

C.15. SERVICE CALLS FOR REPAIR SERVICES

C.15.1. General

C.15.2. Emergency Service Call and Callback Response Emergency service calls and callback responses are service calls where the work consists of correcting failures that constitute an immediate danger to personnel or property, including but not limited to broken water pipes and sprinkler heads, activated fire alarms, inoperable restrooms, electrical power outages, electrical problems that may cause fire or shock, gas or oil leaks, or any work considered by the COR or designee to be of an emergency nature.

The Contractor must respond to emergency service call and callback response work requests immediately (within the shortest possible time consistent with the contractor’s location) during normal operating hours or within 2 hours when the work request is made outside of normal operating hours. The Contractor must remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. Permanent repair must be governed by the repair provision in this document. The Contractor must provide a written accounting of any emergency callback, to include costs incurred and plan for permanent correction of the problem, to the COR or designee the morning of the next working day. The Contracting Officer shall be notified immediately if any emergency repair is expected to exceed $2,500.

SCOPE of TASKS

C.1.2. ELECTRICAL GENERATION AND DISTRIBUTION SYSTEM

C.1.2.1. General The island is primarily powered by two MTU Onsite Energy 250KW diesel generators, one operating on continuous basis and one on stand-by. The electrical system operates at 480 volt primary and 208/120 volt secondary. In addition, a photovoltaic system, installed in 2012, has been integrated to the island electrical generation and distribution system. It is comprised of 959 318W Sun Power modules, 480 Deka Unigy II Lead Acid Gel batteries and 8 Princeton Power 100KW inverters. With the photovoltaic system in place, the generators no longer run continuously. They should only be run when batteries need additional charging and/or when there is a system failure. After the modules have been cleaned, the photovoltaic system operation performance goal, normalized for actual conditions of insolation and temperature, is an efficiency of 80% of a 307 kw of generation.

C.1.2.2. Minimum Requirements The contractor shall provide all management, tools, equipment and labor necessary for repairs, based on the equipment manufacturer’s recommended procedures, on all components of the electrical generation and distribution system. These components include, but are not limited to: all generators (including any rental generators needed for power generation to the island during main generator shut down), electrical switching and distribution equipment, CO2 fire suppression system, fuel bunker access including fan, ladders and lighting, meters, control panels, transmission lines, transformers, PV module array, main service entrance panels to and including the main breakers, inverters, transformers, and control modules up to the breaker point. See EXHIBIT D: AZ PV System Warranty Management Plan and EXHIBIT E: AZ PV System Training Manual.

C. 1.3. RESTROOMS

C. 1.3.1. General There are five (5) restrooms in total, three (3) public restrooms and two (2) staff restrooms. Public restrooms include one (1) restroom is located on the wharf, one (1) at the Cellhouse level adjacent to Eagle Plaza, one (1) adjacent to the cell house entrance to the audio tour in the Barbershop Plaza. Staff restrooms include one (1) within Building 64 and one (1) within the Quartermaster Warehouse. The first three (3) restrooms use pressure tanks, holding tanks, pumps, toilets, waterless urinals, faucets, partitions, drains, doors, windows, mirrors, soap dispensers, hand dryers, and piping and valves for both salt and fresh water. The staff restroom in Building 64 is equipped similarly except that it does not employ a holding tank or a pressure tank. The Quartermaster Warehouse uses a pressure tank. The public restrooms can serve over 5000 people per day.

C. 1.3.2. Minimum Requirements The contractor shall provide all management, tools, equipment, and labor for repairs to the restroom facilities on Alcatraz Island.

C.1.4 WASTE HANDLING SYSTEM

C. 1.4.1. General Alcatraz Island has a waste handling system that removes and pumps waste byproducts from the five (5) restrooms to waste holding tanks located on the island dock prior to being pumped again to the first disconnect at the wharf. There are two 6,000 gallon tanks for waste material at the dock. One tank must be reserved for emergency use and maintained dry. The tanks must be rotated into service. Once per month, during even numbered months Tank 2 will be used and during odd numbered months, Tank 1 will be in service. There are 9 macerators total in the following positions: 2 at Dock restroom, 1 at Bldg 64 staff restroom, 2 at Water Tower staging area (Barbershop Plaza restroom), 2 at Quartermaster Warehouse staff restroom and 2 at Upper restroom. All waste handling services will be performed in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. Macerator information is provided in EXHIBIT I: E-One DH-152-38 Indoor Unit. Plumbing information for the newly installed restroom at the Quartermaster Warehouse is provided in EXHIBIT J: AZ Quartermaster Warehouse Plumbing As-Builts.

C. 1.4.2. Minimum Requirements The contractor shall provide all management, tools, equipment, and labor for repairs to the waste handling system. This system includes all necessary piping, valves, macerators, controllers, pumps and holding tanks for a complete and operable waste handling system up to the first disconnect on the wharf. This system shall be repaired per the equipment manufacturer’s recommended procedures, and per the International Plumbing Code.

C.1.5 FIRE SUPPRESSION SYSTEM

C.1.5.1 General:

The following structures on island have fire suppression components as described below:

Barracks, AL-64 –Alarm/Sprinkler, Phone line to NPS dispatch Electric Shop, AL-84– Local Alarm/Sprinkler Quartermaster Warehouse, AL-79 – Local Alarm/Sprinkler Laundry or New Industries Building, AL-89 – Local Alarm only Power House, AL - 67 – Local Alarm/CO2 fire suppression for generator room Cellhouse, AL-68 – Alarm only, Phone line to NPS dispatch

The island’s fire suppression system is supplied by two tanks totaling 21,800 gallons located at the Water Tower staging area. The hydrants on island are non-functioning. Information on the fire suppression system is provided in EXHIBIT K: AZ Original Fire Suppression System Dwgs 2000.

The fire alarm system utilizes Bosch system components. An activated alarm will either sound a local alarm or provide local notification to staff or overnight security in the dock Ranger Office and issue a call to Park dispatch for subsequent response coordination with SFFD. Information on the fire alarm system along with inspection formatting is provided in the following:

EXHIBIT L: AZ FS Inspection Reporting EXHIBIT M: AZ Cellhouse Fire Alarm System As-Builts

C.1.5.2. Minimum Requirements:

The contractor shall provide all management, tools, equipment, and labor for repairs to the fire alarm/suppression system in accordance with this scope of work and the requirements specified herein, and with National Park Service (NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection Association (NFPA) standards and all other applicable NFPA codes, and Federal, State and local codes and regulations.

C.1.6. VEHICLE & EQUIPMENT REPAIR

C.1.6.1. General

The NPS utilizes a variety of vehicles to aid in visitor protection, facility maintenance and material handling. In addition, there are several historic vehicles that contribute to the interpretation of the Alcatraz Island experience. The full listing of island vehicles is noted below.

Year Make/Model Fuel Type

1. 2010 Toro Workman MDX 7329 Gasoline

2. 2010 Toro Workman HDX-U 7339 Diesel

3. 2000 Caterpillar GP33K Forklift Propane

4. 2002 Bobcat Skid Steer Diesel

5. 1946 Chevrolet Stakebed Truck Gasoline

6. 1934 Diamond T Fire Truck Gasoline

7. 2015 Ford Pickup Truck White (SPUG) Gasoline

8. 2017 Ambulance (Transit Connect Minivan) Gasoline

9. 2016 Transit Connect Minivan Gasoline

10. 2015 Kubota ATV (Orange) Diesel

C. 1.6.2. Minimum Requirements:

The Contractor shall provide all management, tools, equipment and labor necessary for repairs to Vehicles 1-4 only.

C.1.7 FUEL STORAGE/DELIVERY SYSTEMS

C.1.7.1. General Alcatraz Island contains a fuel delivery system which is used to deliver diesel fuel to the generators that power the island. The fuel arrives by boat and is pumped via overland double walled fiberglass pipe to a 3000 gallon tank located inside a concrete bunker in the Model Industries Plaza. This contract covers the repairs to the on-island delivery and storage system, beginning at the first disconnect at the finger pier, to the storage tank and finally to the generators.

C.1.7.2. Minimum Requirements The contractor shall provide all management, tools, equipment, and labor for repairs to all piping, valves, storage tank, secondary transfer containments, alarm/monitoring systems and all associated spill prevention and pollution control requirements.

C.1.8. DRINKING WATER SYSTEM AND TREATMENT

C.1.8.1. General Potable water is delivered to Alcatraz Island on an as-needed basis by the Island Concessioner. The water is stored in two tanks within the dock restroom totaling 1,200 gallons, in a 300 gallon tank at the upper restrooms near the cell house, and in a 100 gallon tank in the restroom adjacent to the cell house entrance to the audio tour. This system consists of a disconnect on the concrete dock, multiple valves, piping, water fountains, holding tanks necessary for the safe operation of a drinking water system. Measures must be implemented to prevent contamination of the hoses used to offload the water from haul tank to the Alcatraz water storage tank.

C.1.8.2. Minimum Requirements The Contractor shall provide all management, tools, equipment, and labor necessary for repairs to the drinking water system. This system includes all necessary piping, valves, pumps, and holding tanks for a complete and operable water distribution system up to the first disconnect on the wharf.

C.1.9. SAFETY AND ENVIRONMENTAL MANAGEMENT

C.1.9.1. General The Contractor must comply with all Federal, State, and local laws and regulations that relate to the repair of equipment and systems within the scope of this contract, to include permitting, inspection, and personnel safety, control of hazardous substances, certification, and recordkeeping.

C.1.9.2. Scheduling and Recordkeeping The Contractor must maintain copies of all such tests, certifications, permits and other required records, and provide copies to the COR.

C.1.9.3. Hazardous Waste The Contractor must be cognizant of, and comply with, all Federal, State, and local laws and regulations related to the disposal (landfill, sewer discharge, etc.) of hazardous waste and materials used or removed in the performance of the contract or discharged by the building, and must comply with all such requirements, including record keeping requirements.

Hazardous waste, including universal waste, generated by the contractor shall not be stored on island and shall be removed on the same day generated. For the purposes of hazardous waste manifesting and chain of custody documentation, the contractor shall be the “Generator” of the hazardous waste.

C.1.9.5. Facility Hazards The Contractor must assist in identifying facility health and safety hazards and report all hazards in writing to the COR. The Contractor must take immediate action to control hazards that present an imminent danger.

C.1.9.6. Workplace Safety The Contractor must develop a site-specific occupational safety and health program specifically addressing applicable components of 29 CFR 1910 and 29 CFR 1926. The safety and health program must be submitted to the COR or designee for review and approval 30 days after award. By approving the program, NPS assumes no responsibility for the Contractor’s occupational safety and health program.

C.1.9.7. Electrical Safety The Contractor must comply with NFPA 70 and 70E when working on or around electrical equipment or systems and use International Electrical Testing Association (NETA) certified employees when working on switchgear equipment. The Contractor will ensure that areas restricted to qualified personnel are secured and properly labeled. The Contractor must ensure that employees who work on electrical equipment or systems are qualified for such work.

C.1.9.8. Fall Protection The Contractor must develop specific fall protection procedures for work on roofs, equipment, and other areas at elevation. The Contractor must ensure fall protection equipment is provided to their employees and that employees are adequately trained.

C.1.9.11. Potable Water Systems The Contractor must comply with The Safe Drinking Water Act, PL 99-339, as amended, and the Environmental Protection Agency Safe Drinking Water regulations (40 CFR 141.43, sections A and D), which address the quantity of lead allowable in new installations or repairs to existing drinking water systems and or plumbing. Potable water systems that are repaired, modified, serviced, or breeched in any way must be disinfected and flushed as needed prior to returning the system to service.

C.2. DEFINITIONS

C.2.1. Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.3. Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.5. Contracting Officer (CO) “Contracting officer” is the person with the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to his/her authorized representatives.

C.2.6. Contracting Officer’s Representative (COR) “Contracting officer’s representative” is the person designated by the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned; issuing purchase orders, and advising the CO of any factors which may cause delay in work performance. The COR will assist in the discharge of the Contracting Officer's responsibilities when the Contracting Officer is unable to be directly in touch with the contract work.

C.2.7. Contractor “Contractor” as used in this document refers to the firm awarded this contract.

C.2.8. Emergency Callback An “emergency callback” is a service call or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.9. Indefinite Quantity “Indefinite quantity” provisions permit the Government to order additional work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.10. Modification Modification is a bilateral or unilateral change in the terms of a contract.

C.2.12. Operation Hours “Operations Hours” or “Hours of Operation” mean the hours throughout the day when the park receives visitors to the island. Hours of operation vary throughout the year. See the attached schedule for daily hours of operation.

C.2.13. Ordering Official Ordering Officials shall be appointed by letter from the CO. Ordering Officials will be the Government’s representative for the ordering of supplies and services..

C.2.17. Repair A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

C.2.21. Tour A “tour” is generally a scheduled walkthrough of island facilities and systems by Contractor operating personnel for the purpose of ensuring that equipment and systems are running properly.

C.2.22. Environmentally Preferable Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

C.2.24. Product Preference Products that are identified as “environmentally preferable”, and bio-based will be selected over those which do not carry such designations. The following factors to consider when selecting products include: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

C.3. CHANGES BY THE CONTRACTOR

The Contractor shall not change or alter the existing mechanical equipment or any electrical circuits, controls, or piping without written authorization from the COR. If changes are authorized, the Contractor shall furnish appropriate drawings and/or specifications to the COR showing "as-built" conditions.

All parts or components installed or improvements made by the Contractor during the term of this contract shall become and remain the property of the Government.

C.4. CHANGES BY THE GOVERNMENT

Additions or deletions of mechanical equipment, accessories, or operating requirements which occur after the effective date of the contract will be treated in accordance with the contract clauses in Section I, FAR 52.243-1, Changes-Fixed Price-Alternate 2.

If any new or replacement equipment or systems are installed in the building(s) covered by this contract after contract start date, it shall be the Contractor's responsibility to immediately incorporate the equipment into the maintenance program by scheduling Tours, PM, etc. The Contractor shall update the Island Equipment Inventory, PM Schedules and Guides, Building Operating Plan, etc. as necessary in order that the new equipment or systems are operated and maintained in accordance with all of the terms of this contract.

If the installation of new or replacement equipment/systems significantly changes the labor hours required to perform the PM, service calls or tours as specified in this contract, the Contractor shall, submit a detailed cost estimate listing the additional man hours and proposed price required to perform the services. This estimate shall be submitted to the CO with a copy to the COR within thirty (30) calendar days after the equipment installation. Failure to submit the change request within the thirty (30) calendar days shall not prohibit the Government from receiving all specified contract services on the equipment/systems.

After receipt of the Contractor’s price quotation to perform the repair services the Contracting Officer and the COR will evaluate the quotation. If warranted, the CO may, by contract modification adjust the monthly amount paid to the Contractor for basic contract services and incorporate the new equipment/system into the contract.

The Contractor shall diligently perform the services on this equipment or systems pending disposition of his price quotation. If a contract price change is approved, the change will be retroactive to the time the services were performed.

In the event of the failure of any new equipment which is covered by a guarantee or warranty, it is the responsibility of the Contractor to immediately notify the COR of any needed services to such equipment, and if necessary, to take appropriate action to provide fire watches.

C.5. ENVIRONMENTALLY PREFERABLE SUPPLIES, PRODUCTS, AND EQUIPMENT

The Contractor shall give preference to supplies and products that are "environmentally preferable". The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/cpg.

The Contractor shall furnish to the COR all Safety Data Sheets (SDS) for any materials used in the performance of this contract no later than 7 calendar days prior to contract start date. All new products used during the life of the contract must have SDS provided to the COR prior to bringing these products on site and being used. The Contractor shall use only commercially available products that meet Federal, State, and local codes. These requirements should include those identified in Executive Order 13423. Contractor shall maintain the SDS in a location accessible to all employees and shall advise the COR of their location.

The Contractor shall take every precaution to ensure that environmental friendly products are used. Information can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. An inventory list of environmentally preferable supplies, products, and equipment to be used under this contract shall be provided to the COR (seven) 7 days prior to the contract start date. This list shall be updated, with a copy provided to the COR, throughout the term of the contract. The COR shall contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

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