National Park Service U.S. Department of the Interior

The White House and President’s Park Design & Construction Division

WASHINGTON, DC

STATEMENT OF WORK

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REPLACE FLAGPOLES AT SECOND DIVISION INFANTRY

MEMORIAL(WHHO)

17th St NW & Constitution Ave NW, Washington, DC PMIS No. WHHO 332159

PART 1: GENERAL

1.1 PROJECT DESCRIPTION

The Contractor shall provide all manpower, materials, tools, supplies, transportation and all equipment necessary for, and incidental to completing the Scope of Work (SOW).

The work being performed will take place on the grounds of President’s Park located near the intersection of 17th Street NW and Constitution Ave NW in Washington, DC. In brief, the SOW is as follows

1. The contractor shall demolish and remove the existing two (2) flagpoles at the Second Division Memorial and legally dispose of all materials off-site. The contractor shall furnish and install two (2) new commercial grade 40’ aluminum, electrically operated (automatic) flagpoles, including foundations, internal wiring, controls, and all necessary components for a complete and fully operational system. The new flagpoles shall be connected to the existing site electrical infrastructure, including providing all conduit, wiring, terminations, and final connections required for proper operation. The Contractor shall take all necessary precautions to protect the existing monument, adjacent hardscape, landscaping, and surrounding site features from damage during demolition and installation activities. Upon completion, the Contractor shall test the system for functionality and

PRPA-23014 Replace Flagpoles at Second Division Infantry Memorial

2/4/2026 Page 2 of 6 provide on-site training to designated staff on the operation and basic maintenance of the automatic flagpole system.

2. The intent of the automatic system is to allow NPS staff to automatically raise and lower the flags via stand-alone ground-mounted control box in the vicinity of the flagpoles or pole mounted controls. The poles shall have manual control to allow for setting of the flags to raised, half-staff, or lowered in the event of automatic control failure or special observation.

3. If automatic flagpole has integral photocell for dawn to dusk operation, photocell shall be able to be overridden or disabled, dedicated uplighting is existing onsite and dawn to dusk operation is not desired.

4. Flagpole controls shall have lockable and otherwise tamper-resistant enclosure to prevent unauthorized operation.

5. Flagpoles shall be powder coated white.

6. Existing flagpole eagle finials shall be stored and remounted on top of new flagpoles.

7. New flagpoles shall be mounted in the same metal bases of existing flagpoles on top of marble monument. Bases shall be cleaned of surface dirt, grime and oxidation buildup without damaging patina.

8. Underground wiring shall be routed in Schedule 40 or Schedule 80 PVC conduit.

Schedule 80 PVC must be utilized where conduit is exposed to physical damage.

1.2 PERMITS AND RESPONSIBILITES: No permits are needed for this project.

A. The contractor shall be responsible for all damages to persons or property that occur as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others.

B. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

1.3 ON SITE SUPERVISOR

A. As a minimum, the contractor must provide one on-site supervisor to direct all contract personnel and maintenance operations.

B. The on-site supervisor shall be fluent in the English language to effectively communicate with the contractor’s employees and/or subcontractors as well as the Contracting Officer’s Representative (COR) and other National Park Service (NPS) personnel.

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C. If the on-site supervisor is not on site or absent due to illness or other reasons, the contractor shall provide an alternate supervisor to be on site managing and directing all contract personnel and maintenance operations. The alternate supervisor shall have similar job qualifications to those required for the on-site supervisor.

D. The onsite Supervisor shall be available for phone calls during all working hours.

1.4 CONDUCT

A. The contractor’s employees shall at all times while on the job site, whether on or off duty, conduct themselves in a professional, orderly and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct from work.

B. There are no public toilets available on the grounds of the Ellipse.

C. Contractor may not block lanes of traffic on Constitution Avenue with vehicles, dumpsters, materials, etc

PART 2: GENERAL

2.1 CONSTRUCTION SITE MAINTENANCE

A. The contractor shall maintain the work site in a safe, neat and orderly manner. All supplies and equipment on the project site shall be stored to preclude any damage.

B. All mud, dirt, debris, foreign objects or spills of any kind from the contractor’s operations shall be cleaned up daily or as requested by the COR.

C. All contractor-generated refuse and waste shall be hauled from the work site daily.

D. It shall be the contractor’s responsibility to take whatever measures are necessary to assure the protection of NPS’s assets and to perform the work to cause minimal disruption of ongoing activities near occupied areas.

E. The contractor assumes the risk and responsibility for the loss or damage to NPS-furnished property.

F. Contractor may not leave open trenches overnight or while site is unsupervised. Any trenching or digging required must be filled in or protected as a fall hazard if left unattended.

2.2 ENVIRONMENTAL CONCERNS AND SAFETY STANDARDS:

A. Contractor and each of his employees must work in compliance with all applicable OSHA, Federal, state and local safety laws and regulations.

B. Contractor shall provide and ensure that all personnel at the work site use the proper Personal

Protective Equipment (PPE) required by OSHA.

C. Contractor shall take all necessary precautions for safety, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

D. Damage caused by the contractor to any properties shall be repaired or replaced to the satisfaction of the COR at the expense of the contractor. The COR may elect to repair or replace the damaged property and deduct such costs from monies due the Contractor.

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E. Prior to use of any products or materials, the Contractor shall provide for the review and approval of the COR:

1. Manufacturer’s product data and literature

2. Manufacturer’s installation recommendations

3. Samples, if required by the COR

4. Material Safety Data Sheets (MSDS)

2.3 PERSONNEL QUALIFICATIONS

All personnel performing work shall be fully qualified and experienced in the type of work to be executed in this contract. When applicable, personnel shall be certified in the necessary work which is being performed by that person.

2.4 CONTRACTOR-FURNISHED ITEMS

All necessary supervision, personnel, equipment, tools, transportation, supplies, materials and incidentals required to perform the work of the contract in a safe, professional manner.

2.5 WORK CONDITIONS AND LIMITATIONS

Project Officers and Inspection

1. The Contracting Officer (CO) is the only person with authority to enter into, administer, modify and/or terminate the contract.

2. The Contracting Officer’s Representative (COR) is a program official designated by the CO to assist in administering technical aspects of the contract. The COR cannot modify the contract.

Required Performance Period

1. Work performance period shall be 60 days from notice to proceed. If it is not possible to meet that deadline, include an alternate schedule in the proposal.

2. Work must occur between the hours of 7:00 AM and 4:00 PM Monday through Friday.

Hours outside of this need to be requested in advance and approved by the government.

3. Work is not allowed on Federal holidays or weekends.

4. All work will be conducted in such a manner as to minimize the impact on park operations. Submission of a schedule that minimizes the effect of normal operations on the park shall be approved by the Contracting Officer’s Representative (COR) prior to the start of work.

Quality Control Development and Monitoring

1. Prior to submission of any bid, the Contractor shall perform a thorough field survey of the existing conditions and features. Verify at project site the exact dimensions, clearances, and associated requirements of existing conditions to ensure proper procurement and

2/4/2026 Page 5 of 6 installation. Any site conditions which may cause significant deviation from the SOW shall be brought to the attention of the COR for clarification prior to submission of the bid.

2. Develop and implement a construction quality process to ensure work conforms to the requirements of the contract.

3. Assign a competent and experienced person to oversee this work with the authority to stop or correct work due to unsatisfactory materials or workmanship.

4. Perform quality control inspection, documentation, process control sampling and testing as required by applicable standards.

5. The Contractor shall notify the COR of any significant deviation in measurements and quantities that will affect the intended outcome of the project or result in a change of cost or time to complete the work.

Park-Specific Conditions and Limitations: The Park will handle all work relevant to the

National Environmental Policy Act or the National Historic Preservation Act.

2.6 REFERENCE STANDARDS: Perform all work in accordance with the most recent edition of the following standards unless otherwise instructed.

ASTM American Society for Testing and Materials OSHA Occupational Safety and Health Administration

2.7 SUBMITTAL PROCEDURES

Contractor is responsible for additional submittals that may be required. Electronic forms are available.

Until the Contractor receives approval from the CO, no construction material or other items requiring the CO’s approval may be ordered, delivered, or used for the purposes of this SOW.

Unless otherwise instructed by the CO, send items requiring approval to the CO. Provide one

(1) electronic copy of each submittal unless otherwise specified. Forward related material as a package. Reference the section number of this SOW on each submittal. Allow 14 days for review and approval.

The CO will indicate in writing the approval or disapproval of each submittal, the reason for any disapproval, and any resubmission requirements.

There will be no waiver of any required submittal unless authorized by the CO. The CO may request submittals other than those specified in this document.

Contractor is to provide material specifications for COR review and approval.

Any proposed change by the Contractor to the specified construction methods must be submitted in writing to the CO along with the justification for the proposed change.

PART 3: QUALITY ASSURANCE

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3.1 All materials and methods used for this contract must meet or exceed the current local, State and Federal codes, standards and regulations applicable to the contract work

3.2 QUALITY ASSURANCE: Not Used.

3.3 WARRANTY: Not Used.

3.4 PAYMENT: Payment for all labor and materials will be made at the contract lump-sum price.

PART 4: PROJECT CLOSEOUT

4.1 CLEANUP

Legally dispose of trash, debris and all excess and unusable materials at authorized facilities off Government property.

Restore or refinish any surfaces damaged during delivery.

Remove grease, dirt, stains, foreign materials, and labels from finished surfaces.

4.2 FINAL INSPECTION

When the Contractor considers work is complete, they shall email the COR and CO that all of the work is complete and a Final Inspection needs to be scheduled. Within approximately 5 days of the Contractor notifying the COR and CO of all the work being completed, the COR will schedule and hold the Final Inspection. A Contract Inspection Report will be completed and signed by the Contractor, and COR, with completed work and any deficiencies.

The Contracting Officer will inspect the Contract Inspection Report to verify status of completion with reasonable promptness.

Should Contracting Officer consider that work is incomplete or defective, they will promptly notify Contractor in writing, listing incomplete or defective work.

The Contractor shall take immediate steps to remedy deficiencies and send a second written email that work is complete and the COR and Contracting Officer will reinspect the work and complete the Contract Inspection Report.

END OF STATEMENT OF WORK

D. Park-Specific Conditions and Limitations: The Park will handle all work relevant to the National Environmental Policy Act or the National Historic Preservation Act.