Attachment_1_Terms_Clauses_Provisions.pdf

Request for Quotation 07/01/2026

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

Beds National Monument (LABE)

Table of Contents

I. CONTRACT CLAUSES

A. 52.212-4, Contract Terms and Conditions— Commercial Products and Commercial

Services

B. Electronic Invoicing and Payment Requirements – Invoice Processing Platform

(IPP)

C. Contractor Performance Assessment Reporting System……………………………………………………. 4

D. 52.252-2, Clauses Incorporated by Reference…………………………………………………………………..… 4

E. 52.252-6, Authorized Deviations in Clauses……………………………………………...5

F. Contract Administration

II. CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

A. List of Attachments

B. Price Schedule ………………………………………………………………………..……… 7

C. Metal Shake Roof Supply Specifications……………………………………………………………. 7

III. SOLICITATION PROVISIONS

A. Acquisition 360: Voluntary Survey

B. 52.228-19, Postaward Small Business Program Rerepresentation (Optional)………………………..10

C. 52.225-2 Buy American Certificate…………………………………………………………………………………….….10

D. 52.212-1, Instructions to Offerors—Commercial Products and Commercial Service..11

E. 52.212-2, Evaluation—Commercial Products and Commercial Services……………….… 11

F. 52.252-1, Solicitation Provisions Incorporated by Reference…

G. 52.252-5 Authorized Deviations in Provisions

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

I. CONTRACT CLAUSES

A. 52.212-4, Contract Terms and Conditions— Commercial Products and Commercial Services (Nov

2023) (DEVIATION Mar 2026)

B. Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (Feb 2021) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice before you click “submit” in IPP).

VENDOR’S FAILURE TO ATTACH THE REQUIRED DOCUMENTATION AS SPECIFIED ABOVE WILL RESULT

IN THE IPP INVOICE BEING REJECTED.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email at ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

C. Contractor Performance Assessment Reporting System (November 2015) In accordance with DOI and NPS policy, past performance evaluations may be prepared for this acquisition.

For more information see the Contractor Performance Assessment Reporting System (CPARS), available online at https://cpars.gov/.

D. 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/ https://www.acquisition.gov/diar https://www.acquisition.gov/caac-letters https://www.acquisition.gov/far-overhaul https://www.ipp.gov/ https://cpars.gov/ http://www.acquisition.gov/far/ https://www.acquisition.gov/diar

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-13, System for Award Management—Maintenance (Oct 2018) (DEVIATION Mar 2026)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.219-6, Notice of Total Small Business Set-Aside (DEVIATION JAN 2026)

52.222-3, Convict Labor (Jun 2003)

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2026)

52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (DEVIATION MAY 2026)

52.222-50, Combating Trafficking in Persons (Oct 2025)

52.222-90, Addressing DEI Discrimination by Federal Contractors (DEVIATION MAY 2026)

52.223-23, Sustainable Products and Services (May 2024)

52.225-1, Buy American-Supplies (Oct 2022) Refer to Provision 52.225-2 Buy American Certificate

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.232-9X, 52.232-9X, Fast Payment Procedure [RESERVED]

52.233-3, Protest After Award (Aug 1996)

52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)

52.240-91, Security Prohibitions and Exclusions (DEVIATION Mar 2026)

52.240-93, Basic Safeguarding of Covered Contractor Information Systems (DEVIATION Mar 2026)

E. 52.252-6, Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

(b) The use in this solicitation or contract of any Department of Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

F. Contract Administration

Point of Contact for delivery, receipt/inspection/acceptance:

Don Bowen

Chief of Maintenance Lava Beds National Monument

Office: 530-667-8134 Mobile: 530-598-5195

Don_Bowen@nps.gov

The point of contact for invoice processing:

Matthew Peterson-Mackay

Administrative Assistant Lava Bed National Monument

Email: first_last@nps.gov

The Contracting Officer (CO) with overall responsibility for this order will be:

Phaedra Fuller Contracting Officer Office/Mobile: 360-461-1827 Phaedra_Fuller@@ios.doi.gov

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

II. CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

A. List of Attachments

Attachment

Number Title/Description

Document

Date Total Pages

Terms, Provisions, and Clauses (includes full details of this solicitation including all provisions and clauses, the instructions to quoters for what to include in quote, price scherdule, metal shake roof system specs, evaluation factors, etc.)

7/1/26 13

B. Price Schedule The Quoter has the option of submitting their quoted price below or within the S-1449 Line Item 10. Failure to do so may render the quote ineligible. The Government anticipates being able to evaluate solely based upon the price quoted.

Price

Schedule

Line Item

Number

Description - Refer to Solicitation Attachment 3, Statement of Work *Qty

Unit of

Measure Extended Total

1 Metal Roof System as specified 1 Lump

Sum

C. Metal Shake Roof Supply Specifications

Background: NPS will replace the cedar shake roof on House #40 (Superintendent's Residence – Historic

Structure LCS 21150), which has met its life cycle. The wood shakes on the Superintendent's Residence are weathered and need to be replaced to protect the integrity of the structure and have reached the end of their Life cycle. This project consists of removing, with NPS staff, the existing cedar shake roofing system on Historic

House #40 and replacing it with a fire-resistant metal shake roofing system designed to replicate the historic appearance of the existing cedar shake roof.

Fire-resistant metal shake roofing panels designed to replicate the appearance, texture, profile, and color of historic cedar shake are the preferred choice of material to be used.

As per the manufacturer’s specifications, to achieve a Class A fire-rated roof assembly.

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

The ASTM E108 Class A roof covering assembly is the highest fire-resistance rating for roofing systems in the

United States. It is defined by standardized fire tests that assess how the entire roof assembly—deck, insulation, underlayment, and roof covering—performs under severe fire exposure. Class A roof assemblies are effective against severe fire test exposures, providing limited flame spread and low contribution to fuel load under test conditions. They are suitable for a wide range of roof coverings, including asphalt shingles, metal, tile, and membrane systems, when paired with appropriate substrates and accessories in an approved assembly.

The Metal Construction Association (MCA) Certified Metal Roofing Program was developed to recognize metal roofing manufacturers who adhere to exacting quality control procedures, as well as products that utilize metals and coatings that meet high-performance standards.

Examples of acceptable systems include:

1. Classic Metal Roofing Systems – Rustic Shake / Country Manor Shake aluminum shake systems designed to replicate wood shake appearance and tested for Class A fire resistance.

2. EDCO Products – Arrowline Shake steel shake roofing panels with integrated interlocking design and Class A fire rating or similar.

3. Decra Roofing Systems – Shake XD stone-coated steel roofing panels that replicate cedar shake texture and profile or similar.

4. Boral Steel – Pine-Crest Shake stone-coated steel roofing system with Class A fire rating.

5. Interlock Roofing – Cedar Shake Aluminum Roofing System, designed to simulate traditional cedar shake roofing while providing long-term durability and fire resistance.

6. Equivalent systems meeting the following requirements may also be considered:

• ASTM E108 Class A fire-rated roofing assembly

• Metal shake panels that replicate historic cedar shake appearance, profile, and exposure

• Manufacturer system including compatible trim, flashing, ridge caps, and fastening components

• Minimum 40–50 years expected service life

METAL ROOF SYSTEM MATERIALS

Description Quantity Category

24-ga coated steel metal shake panels 1,600 SF Materials

(architectural concealed fastener)

Class A synthetic underlayment 1,600 SF Materials

Flashing, ridge caps, trim metal 1,600 SF Materials

5/8" exterior-grade plywood sheathing 80 SF Materials

Fasteners, sealants, and incidentals

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

• Roofing profile, exposure, color, and finish shall replicate the historic cedar shake appearance to maintain historic character.

Fire Safety Compliance

• Roofing assembly shall meet current Class A fire rating requirements.

• Installation shall comply with applicable structural fire safety standards and local code requirements.

Delivery

Delivery address: 191 County Road 176

Tulelake, CA 96134

Delivery Point of Contact:

Don Bowen, Chief of Facility Management, LABE

Cell Phone: 530-598-5195

Email: Don_Bowen@nps.gov

Delivery must be scheduled in advance with Don Bowen. Delivery can be arranged any weekday, but no deliveries shall occur after 3pm PDT.

mailto:Don_Bowen@nps.gov

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

III. SOLICITATION PROVISIONS

A. Acquisition 360: Voluntary Survey

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https://www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

B. 52.228-19, Postaward Small Business Program Rerepresentation (Optional) Quoter shall fill in this provision if applicable, and include in quote

In accordance with the clause 52.219-28 incorporated by reference in Section I (B) of solicitation Terms, Provisions, and Clauses attached to the SF-18 solicitation form, fill in the small business rerepresentation below only if the quoter does not have a representation in their SAM Reps/Certs for the NAICS code applicable to this solicitation.

FAR 52.225-2, BUY AMERICAN ACT CERTIFICATE (FEB 2021)

C. 52.225-2 Buy American Certificate (OCT2022) (DEVIATION MAY 2026) Quoter shall fill in this provision and include in quote

(a)

(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

The Contractor represents that it □ is, □ is not a small business concern under NAICS

Code 332322 assigned to solicitation number 140P8426Q0027 The associated small business size standard for NAICS 332322 is 500 employees.

(Print First/Last Name, Title, Company Name)

(Signature) (Date) https://www.acquisition.gov/360

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140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(b) Foreign End Products:

Line Item No. Country of Origin Exceeds 55% domestic content (yes/no)

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___ [List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

D. 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(DEVIATION Mar 2026)

Addendum to the clause 52.212-1 (FAR 52.212-1 is replaced in its entirety by this addendum):

FAR.212-1, Instructions to Quoters—Commercial Products and Commercial Services

(a) Submitting your quote. Submit your company’s quote through electronic mail addressed to:

Phaedra_Fuller@ios.doi.gov

Quoters are urged to title all electronic quote documents using short, clear, and consistent naming conventions and use Adobe PDF as the preferred file format.

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

(b) As a minimum, quotations shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the quoter;

(3) The quoters’s Unique Entity Identifier (UEI) - clearly identify your company’s UEI in block 17 of the SF 1449 form;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation, including:

• Standard Form 1449 (quoter to fill blocks 12, 17, 23, 24, 30a, b & c – this includes your pricing in Line Item 10; or option to include price in Price Schedule in Section C above).

• Technical Acceptability: A technical description of the product being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation, to be evaluated as described in the Evaluation section at the end of this document. This may include any product literature that you wish to give us, such as the terms of any express warranty, or other documents, if necessary.

• Delivery Lead Time: Proposed delivery lead time after receipt of order (ARO)

• Past Performance: References to current or former customers who will attest to the quality of your product as provided within the past six (6) years, including information such as (i) customer name, (ii) customer address, (iii) contract or purchase order numbers, (iv) persons to contact, and (v) telephone numbers and email address, to be evaluated as described in the Evaluation section at the end of this document.

(5) Responses to provisions that require quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM))

• 52.225-2 Buy American Certificate

• 52.219-28 optional Small Business Rerepresentation.

(c) System for Award Management (SAM). Unless exempted by the Contracting Officer, quoters are required to have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting a quotation in response to this solicitation and at the time of award.

Registration in SAM is 100% free. See FAR 52.204-7, System for Award Management—Registration (Nov 2024) (DEVIATION Mar 2026) for complete details. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the quoter is not registered in SAM, it should register immediately after receiving this solicitation.

NOTE: If you have any registration questions or if you need assistance with registration or updating SAM, please contact the National APEX Accelerator nearest you. Website: Home - National Apex Accelerator

Alliance // APEX Accelerators https://www.sam.gov/ https://www.napex.us/ https://www.napex.us/ https://www.apexaccelerators.us/#/

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

(d) Small Business Status. To be eligible for award as a small business concern, the quoter is required to represent in good faith that it meets the small business size standard corresponding to the North American Industry Classification System (NAICS) code identified in the solicitation. The small business size standard that applies to this purchase is stated in Block 10 of the cover sheet of this RFQ, along with the North American Industry Classification System (NAICS) code on which it is based. Regardless of the information in Block 10, the small business size standard is 500 employees.

(e) Submission deadline. We must receive your quote by the deadline specified in Block 8 of the SF-1449.

We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day.

(f) Purchase Order award. Your quotation should contain your best terms. The Contracting Officer may reject any or all quotations. After the evaluation of quotations, the Contracting Officer may work out final terms with one quoter of the Government’s choice before issuing a purchase order. The Contracting Officer will not confer with any quoters other than the one the Government chose and will not use the formal source selection procedures described in FAR Part 15. The Contracting Officer may issue a purchase order to other than the quoter with the lowest price.

(g) Requests for information. The Contracting Officer is not required to notify unsuccessful quoters;

however, the Contracting Officer may provide such notice at their discretion. Quoters may request information on purchase order(s) resulting from this solicitation from the Contracting Officer. Upon request, the Contracting Officer will provide a brief explanation of the award decision that explains why the unsuccessful quoter was not selected.

E. 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) (DEVIATION Mar 2026) Addenda to the clause 52.212-2, Evaluation— Commercial Products and Commercial Services:

52.212-2, Evaluation— Commercial Products and Commercial Services

(a) Evaluation will be made in accordance with the simplified procedures outlined in FAR Part 12.203.

(b) The Government intends to issue a purchase order resulting from this request for quotation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations:

(i) Price.

(ii) Technical Acceptability: Using the technical description of the product being quoted, the Government will evaluate technical acceptability. Quoter should submit a detailed product specifications document/literature and ensure it is provided to confirm the metal shake roof system quoted is comparable to the specifications in Section II (C) above.

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

(iii) Delivery Lead Time: Provide the delivery lead time after receipt of order (ARO), stated as a number of days ARO.

(iv) Past Performance: Using the information provided by the quoter via the "Experience and Past Performance" form or similar format, the Government will evaluate the degree to which the quoter successfully performed past projects similar in scope and complexity to the project detailed in this solicitation within the last six (6) years and satisfied past customers.

Past performance information from other sources, including the Contracting Officer’s knowledge of and previous experience with the supply or service being acquired, or the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov may also be utilized in the determination of the past performance record. In the case of a quoter without a record of past performance or for whom information on past performance is not available, the quoter will not be evaluated favorably or unfavorably on past performance.

F. 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/ https://www.acquisition.gov/diar

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.204-7, System for Award Management—Registration (Nov 2024) (DEVIATION Mar 2026)

NOTICE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Examples include 52.222-25, Affirmative Action Compliance, 52.204-26 Covered Telecommunications Equipment or Services-Representation, and 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Jun 2020)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (DEVIATION Mar https://www.cpars.gov/ http://www.acquisition.gov/far/ https://www.acquisition.gov/diar

Document No.

140P8426Q0027

Document Title

Supply & Deliver Metal Shake Roof System, Lava

2026)

G. 52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Department of Interior Acquisition Regulation (48 CFR Chapter 14) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.