B08_Attachment_8_140P8423R0005_Site_Visit_Notes-Q-A_0001.pdf
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- Attached to
- North Junction Rehabilitation, NPS-CRLA
- Solicitation number
- 140P8423R0005
About this file
This document contains notes from a pre-bid site visit and questions and answers for a solicitation to rehabilitate visitor facilities at North Junction Viewpoint in Crater Lake National Park. The National Park Service solicitation seeks construction services including replacing a vault toilet, constructing a new accessible trail, and installing a new interpretive display and tactile map base. The period of performance is negotiable but must begin by July 15, 2023 and end by July 14, 2024. The expectation is for most construction to be completed in 2023 but early 2024 completion is allowed if weather prevents fall 2023 work. Sample rock may be required prior to bid submission. The site visit was held on May 10, 2023 and questions covered camping during construction, material responsibilities, schedule flexibility, and design requirements.
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Text version
CRATER LAKE NATIONAL PARK
REHABILITATE VISITOR FACILITIES AT NORTH
JUNCTION VIEWPOINT FOR SAFETY AND
RESOURCE PROTECTION
CRLA PMIS No. 229427
AMENDMENT NO. 0001
NATIONAL PARK SERVICE
PACIFIC WEST REGION
SITE VISIT SUMMARY:
A prebid meeting was conducted on May 10th, 2023. Participants met at 11:00 a.m. Pacific Daylight Time (PDT) at the Park Maintenance Break Room at Crater Lake. The project scope was reviewed at the meeting and potential contractors were given a power point presentation in lieu of a site visit. A site visit was not possible due to snow at the sites.
QUESTIONS RECEIVED AT PRE BID MEETING
1. Question: There is limited lodging in the area. Will contractors be allowed to park a trailer and camp at the site during construction? Answer: The NPS considered this question and may allow for the contractor to park a trailer at the site in the parking area. Should staying on site be allowed, certain restrictions would apply such as not allowing campfires, or other activities that would not normally be allowed outside of designated camp area. The NPS would reserve the right to disallow camping at any time if restrictions were not followed. If the contractor wished to camp on site, they may propose to do so and the NPS will further coordinate. In addition, there are several campsites near the park (Diamond Lake, Fort Klamath, Farewell Bend, etc.) that are often available. In the past the NPS has worked with partnering agencies to secure campsites at these locations and would be willing to do so for this project as well.
2. Question: Will the NPS be providing the wood for the railing posts? Answer: No, the contractor shall provide the wood for the posts.
3. Question: The period of performance is concerning. How tight is the schedule? Answer:
The NPS recognizes that the construction season at this site is very limited. The stated period of performance is July 15, 2023 to July 14, 2024. The period of performance is indicated as “negotiable” and the 365 days of allowable performance time begins once the contracting officer issues the Notice to Proceed document. Specifically, the NPS recognizes that lead time once the vault toilet is ordered may extend beyond the stated period of performance, and the NPS will reasonably work with the contractor to accommodate any long lead time orders of this nature. The expectation is that most of the construction will be completed in 2023. If weather conditions prevent paving and/or placement of the vault toilet in 2023, performance can be completed in early 2024. Early 2024 likely means late June through the beginning of July when the site opens for access.
4. Question: Are there specific design requirement for the bronze tactile map base: Answer:
The base design for the tactile map is described in specification 101401.
5. Question: Are there specific rock requirements? For example, is lava rock allowed?
Answer: See specification 04 43 00. That specification lists several references to provide a baseline for the quality of rock required. As discussed during the meeting, there are a variety of stone materials currently in use within the park. Rock type, color, and texture may vary as a variety of rock materials have historically been used in the park for stone masonry. Rock shall generally match within the palate of rocks used elsewhere. The park will be flexible with the rock coloring and type, however, materials that vary widely from those in used elsewhere will be rejected. For example, red sandstone, white marble, green shale, and black obsidian, and rock that has a high air content (pumice, basalt) or rock that is not structurally sound (friable, highly fractured, overly porous) are examples of colors/types/structure not used for stone masonry within the park and/or would not be considered acceptable. Contractors are encouraged to submit samples prior to bid if there are questions pertaining to acceptability. In general, if rock is sourced from existing quarries with DOT approval, they would likely meet the requirements. Contractors are encouraged to review the specification with regard to cultured stone alternatives.
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