B08_Attachment_06_140P8423R0001_Site_Visit_Notes-Q-A_0001.pdf

SOLICITATION NO. 140P8423R0001

GPC ROAD REMOVAL 2023

REDWOOD NATIONAL AND STATE PARKS

HUMBOLDT COUNTY, CALIFORNIA

SITE VISIT – FEBRUARY 27, 2023

SITE VISIT SUMMARY:

A site visit was conducted on February 27, 2023. Participants met at 8:00 a.m. Pacific Standard Time (PST) at South Operations Center (SOC) of Redwood National and State Parks at 121200 US Highway 101, Orick, CA 95555. The project scope was reviewed at SOC, then the NPS team and interested parties caravanned to the project area. There were multiple stops along Davison Road as well as at the Wolf Creek outdoor school. The site visit concluded at approximately 1 p.m. PST.

PROJECT QUESTIONS FROM SITE VISIT, 02/27/23:

1. Question: Dewatering, daily rate vs weekly? Answer: Per specification 012700 Section 3.2 Bid

Options, measurement and payment for dewatering shall be on a per day basis.

2. Question: Per bid schedule there is not a line item for pickup truck and trailer for hauling culvert etc. from yard to site? Answer: NPS will furnish and deliver pipe to project site. Contractor will be responsible for installation of culvert.

3. Question: What is the wage rate definition? Answer: Per the solicitation, section H special clause

1, David‐Bacon wage rates apply. Reference solicitation Attachment 03.

4. Question: Is the project Federal or State prevailing wage? Answer: It is federal and the specific wage rate is attached to the solicitation document which can be downloaded at SAM.gov. It’s

Attachment 03.

5. Question: Per bid schedule line item 9, “Furnish Aggregate Base,” is the contractor purchasing aggregate or just hauling/distributing on site? Answer: Line item 9 will be removed. Intent is for aggregate to be provided by NPS in staging area within the work site. Aggregate will be hauled under line items 6 & 7, Off Highway Haul.

6. Question: Is there a line item for a standby rate for haul trucks? Answer: Standby rate shall conform with specification section 012901 section 1.05 Standby Time.

7. Question: Is there a way to add another necessary piece of equipment beyond the items listed in the solicitation? Answer: If necessary, this would be handled as a contract modification.

8. Question: Is there a specification for the haul trucks? Answer: Yes, see specification section

310000, Part 2 Products.

9. Question: Is the intent for operations to be running in parallel in both units, or for combined operation in a single unit at a time? Answer: The intent is for operations to run parallel most of the time in the two units with contractor option to combine equipment in a single unit as necessary or for improved efficiency, daily equipment requirements, etc.

10. Question: Is walking rate different than operating rate? Answer: No. Applicable walking time will be recorded as normal operating time, reference specification 012901 section 1.10.

Solicitation No. 140P8423R0001, Site Visit Notes‐Q&A

11. Question: Is there enough anticipated work to stay operational through the normal operating season? Answer: Yes, the anticipation is for consistent operation through the normal operation season, up to the quantity amounts listed in the bid schedule.

12. Question: Is the contractor responsible for opening the road within the project areas ahead of forestry operations? Answer: Yes, the contractor is responsible for opening and maintaining the road for access to and during forestry contractor operations.

13. Question: How long until payment is issued to the contractor after recorded time keeping is submitted and approved? Answer: Once an invoice has been submitted through the Invoice

Processing Platform (www.IPP.gov) and is approved by NPS, progress payments are made within

14 days. The final invoice is paid within 30 days (often quicker).

14. Question: Can a single person be assigned to multiple “Key Personnel” positions? Answer: Yes, the contractor can assign a single person to multiple positions.

15. Question: What are the safety communications equipment requirements? Answer: Operational

CB radios are required in haul trucks, excavators and dozers with enclosed cabs. Open cab dozers will not be required to provide radios.

16. Question: Is truck washing self‐certified? Answer: Reference specification 015000, Section 3.4.

Contractor is to ensure clean equipment. NPS will visually inspect vehicles when they enter the

Project Area.

17. Question: Is there a progress report requirement? Answer: Reference specification 013100, Section 1.6B. Weekly progress meetings and reporting will be coordinated and documented by the Contracting Officer. Intent is for an ongoing 4 week look ahead plan/schedule to be coordinated between the contractor and NPS representatives. NPS will maintain the documentation of the progress and look ahead plan.

18. Question: Are contractor safety meetings considered operational time? Answer: Reference specification 013523 Section 3.6, safety meetings will be on non‐operational time.

19. Question: Is onsite housing/camping available? Answer: No.

20. Question: Is the contractor responsible for environmental or other site‐specific permitting?

Answer: The contractor is not responsible for any permitting related to on‐site activities. The

NPS has either already secured the required permits, or will secure the needed permits prior to construction. This project will be authorized by the Regional Water Board through a waiver.

Therefore the project will not require authorization under the normal Construction Stormwater

Permit. With the waiver, the contractor will not be required to provide a QSP or perform other tasks commonly associated with construction and/or land disturbances greater than 1 acre. The contractor will also not be required to install any BMPs such as silt fence or bio‐rolls that would incur additional cost. The project has been planned such that all activities will be in accordance with the various permits. The successful contractor will be provided with copies of the relevant permits and will be given a briefing prior to construction so that they are aware of the various permits that are associated with the project. Throughout construction the NPS will guide activities to ensure that permitting requirements are met.

21. Question: How much weather impact/closure is expected? Answer: During the 2022 June to

October operational season approximately 7 days of shutdown occurred due to weather.

22. Question: Can mobilization begin before the June 15 work start date? Answer: Yes, mobilization may begin before June 15, with coordination between the Contractor and NPS.

23. Question: When is the normal operating season? Answer: June 15, 2023 to October 15, 2023.

24. Question: Is there access to the site on weekends? Answer: Yes, for mobilization, demobilization and maintenance, with coordination between the Contractor and NPS.

25. Question: What are the timekeeping requirements? Answer: Reference specification section

012901. The contractor and NPS will record hours and verify on a daily basis so that there are no discrepancies in the recorded times.

26. Question: Do the seven (7) named operators each need a resume submitted with the offer or will the Operator Experience form suffice? Answer: Operator experience form will suffice

(resume not required for operators).

27. Question: Which if any permits are expected to be the responsibility of the awarded contractor? Answer: See response to Question 19.

28. Question: Will the use of 50K lb excavator suffice in place of the required 60K‐72K lb model?

Answer: The equipment specs are intended to allow for the maximum production for the size of roads within the project area within the timeframe of the normal operating season. Therefore the specification listed equipment sizes are the requirement.

29. Question: Will the use of D6 or equivalent dozer suffice in place of the required D7 or equivalent model? Answer: See response to Question 27.

30. Question: Will the Performance and Payment Bonds required of the awarded contractor be

100% of the contract amount? Answer: Correct ‐ performance and payment bonds shall be 100 percent of the original contract price.

31. Question: Will the Q&A from the site walk be released prior to 3/15/23? Answer: Yes.

ADDITIONAL QUESTIONS RECEIVED/ANSWERED BY THE CONTRACTING OFFICER TO DATE:

32. Question: On the Project Experience Questionnaire, Line 2.0 “Identify which Project Experience elements listed in section L of the solicitation each contractor’s work addresses.” What info should we enter there? Answer: Refer to page 41 of the Solicitation (found within Section L) for detailed instructions, which provides specific experience elements in bullet point format. Each

Project Experience Questionnaire you fill out should cover one relevant project your firm has completed. The instructions state to complete a minimum of three (3) and up to five (5) projects, which means you will complete anywhere from 3‐5 project experience questionnaires.

For each project, under #2, address which elements (such as demonstrated earthwork construction experience within remote natural areas, etc.) address each contractor’s work

(prime, sub, etc.) for the particular relevant project.

33. Question: What amount do we submit for our bid bond (proposal guarantee)? Answer: The amount of the bid bond/proposal guarantee shall be 20% percent of the total proposal price.

This is a firm‐fixed‐price contract so when you complete your pricing on the bid schedule for the fixed quantity of hours listed, you would go off your total proposed amount to determine the

20% amount of proposal guarantee required with your proposal.

34. Question: Which form is the Subcontracting Percentage Worksheet that we need to include with our proposal? I found a spreadsheet that mentions the “Report on Limitations on

Subcontracting” ‐ do we submit that form? Answer: Yes, the “Report on Limitations on

Subcontracting” form should be used for this purpose. The instructions read:

SUBCONTRACTING PERCENTAGE WORKSHEET: Complete and submit the attached "Limitation on

Subcontracting Report" form (available in Attachment 4). The form itself requests input of amounts paid; however, for solicitation purposes, input projected amounts based on your proposed pricing and that of your anticipated subcontractors. Refer to Clause 52.219‐14, Limitations on Subcontracting (OCT 2022) for associated information.

35. Question: Looking at the "Limitation on Subcontracting Report" form, what does the Type of Set

Aside mean? Answer: The set‐aside for this solicitation is “total small business” meaning only small businesses can bid (as opposed to large business). For this solicitation, your firm is considered a small business if you’re actively registered in SAM.gov and listed as a small business under the solicitation NAICS code 237990. For this solicitation, the term “Similarly

Situated Subcontractors (SSS)” on the form means proposed subcontractors who are also small businesses (under NAICS 237990). For this solicitation, the term “Non‐Similarly Situated

Subcontractors (NSS)” on the form means proposed subcontractors who are not small businesses (under NAICS 237990).

36. Question: I printed our Reps & Certs out of SAM.gov. Do I include this and section K? Answer:

You do not need to include a copy of your printed “Reps and Certs” (from SAM) with your proposal as long as it’s available online in your active SAM profile at the time you submit your proposal. You do have the option to include it with your proposal only if you needed/wanted to make specific changes to the Reps and Certs for this particular project.

‐‐ END OF NOTES ‐‐