Attachment_A_SOW_Brussels_Carpet.pdf

RFQ # 140P8324Q0059 Fort Vancouver National Historic Site Supply and Install Brussels Reproduction Carpet – Chief Factor’s House

THE CHIEF FACTOR’S HOUSE,

FORT VANCOUVER NATIONAL HISTORIC SITE

REPRODUCTION BRUSSELS CARPET

1. BACKGROUND

The Chief Factor’s House at Fort Vancouver is a reconstructed building replicating the historic structure in the same location. A focal point of the settlement, it not only housed the primary officers of the Hudson’s Bay Company, but also served as the business and social center for the colonial outpost. Chief Factor John McLoughlin led the post from 1825-1846, supported by his assistant, James Douglas.

The building was constructed in the 1970s, based on archaeological and historical information. It is furnished to represent the mid-1840s when the building’s inhabitants were the McLoughlin family (west side) and Douglas family (east side). The first reproduction carpet was installed ca. 1974. In early 2024, the Douglas side of the house flooded due to a break in the fire suppression system during an ice storm, and the carpet in the sitting room was damaged.

For more on Fort Vancouver National Historic Site, see: www.nps.gov\fova.

Reproduction Brussels carpet, including installation, is required for one room. There is also two BID OPTIONS for two additional rooms. The government shall provide the contractor with access to the site for purposes of measurement, photography, and examination of the existing flooring.

2. PURPOSE

The purpose of this contract is to provide and install documented reproduction Brussels carpet in one pattern appropriate for ca. 1845 for one room in the Chief Factor’s House.

There are also two BID OPTIONS for two additional rooms in the same building.

3. SCOPE OF WORK

The Contractor shall provide the National Park Service with all labor, supplies, materials, facilities, travel and delivery necessary to provide 100% worsted wool Brussels carpet woven with 4-ply yarn in 27” widths for the Douglas sitting room, as detailed in Attachment A. There is also a BID OPTION for the McLoughlin Sitting Room and the McLoughlin Office. Provide sufficient carpet of identical dye lot in one pattern to carpet one room. Provide adequate yardage to accommodate pattern matching and unavoidable waste due to normal installation procedures, plus an additional 20% surplus yardage for the park to keep on hand. See floor plan in Attachment B, provided for estimating purposes only.

All carpets shall be installed over contractor provided ¼” polyester felt padding.

Installation includes on- and off-site cutting, binding, and seaming of the underlayment and reproduction carpet. Carpet tacks shall be used for installation of the reproduction Brussels carpet; tackless strips are not acceptable. Historic doors and doorframes shall not be modified to allow for carpet and padding installation.

NPS staff will have responsibility for emptying the room of furnishings, as they are controlled museum items.

If a BID OPTION is exercised, the NPS will remove the current carpet from the McLoughlin Sitting Room and/or McLoughlin Office.

The Contractor shall:

A. Travel to the site to examine and confirm accurate measurements of the rooms.

B. Submit reference material documenting historic carpet patterns and colorways, and verify amount of carpet to be provided for each area.

C. Once pattern has been selected by NPS, submit yarn samples and pattern artwork in proposed colorways.

D. Submit hand or machine-made samples for both selected carpet patterns

E. Deliver and install finished carpets.

4. DELIVERABLES

The contractor shall submit samples for COR review and written approval in accordance with items A through D before proceeding with the next phase. The review phases are as follows:

A. Submit documentation of on-site measurements and documentation of historic patterns and colorways

B. Once pattern has been selected by NPS, submit yarn samples and pattern artwork in proposed colorways.

C. Submit samples of production dyed yarn and hand or machine-made samples for both carpet patterns

D. Deliver and install finished carpets

Submission A shall be delivered to the COR for review and approval as .jpg files via an FTP site provided by the COR.

Submissions B, C, and D shall be delivered to the COR for review and approval using a trackable delivery service.

5. DESTINATION POINT

All submissions shall be delivered to:

National Park Service Fort Vancouver National Historic Site 800 Hatheway Road, Building 722 Vancouver, WA 98661

6. TRAVEL

The Contractor shall be responsible for all travel necessary to successfully perform the work outlined in the Scope of Work, specifically a minimum of two trips to Vancouver, WA.

7. REVIEW AND APPROVAL

The contractor shall be in communication with the COR to schedule the installation date/s. If installation is expected to take longer than one day, the contractor shall notify the COR the day before the installation is to be complete. The COR will be onsite to provide for an immediate post-installation inspection and acceptance, with a follow-up acceptance in writing within 2 business days. For any issues arising from usage of the carpet within 30 days of initial acceptance (E.g. – walking on carpet, placing furniture on carpet, vacuuming carpet etc.), the COR will notify the contractor in writing. Any required corrections shall be completed within 45 calendar days of the date of notification from the COR. Deficiencies discovered by the COR or Park Staff more than 30 days beyond initial acceptance will be handled under the terms of the warranty provided by the contractor.

8. PAYMENT SCHEDULE

Upon completion and acceptance of work, and receipt of a proper invoice, the contractor shall be paid a firm-fixed price in accordance with the following schedule:

Payment

Description of Work Payment Amount

1 Upon submittal of documentation of on-site measurements, and historic patterns and colorways

2 Upon submittal of samples of yarn and pattern artwork

3 Upon submittal of production dyed yarn and hand or machine-made carpet samples for both patterns

4 Upon completion and acceptance of full yardage of documented reproduction Brussels carpet

5 Upon installation of reproduction Brussels carpet *** Contractor shall propose payment amounts in dollar amounts.

9. TIME FOR COMPLETION

All work including review and approval shall be completed on or before November 1, 2024.

10. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material for a minimum of one year. The warranty period shall commence with final acceptance of work.

This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

11. ATTACHMENTS

Attachment A: List of carpets required

Attachment B: Floor plan, Chief Factor’s House

Prepared by Theresa Langford, 5/1/2024

ATTACHMENT A: FOVA Chief Factor’s House Reproduction Brussels Carpet

Room Approximate area Requirement

Douglas Sitting Room 22’ x 20’ Brussels carpet, 27” width with a 32” drop match

BID OPTION McLoughlin Sitting Room

22’ x 20’ Brussels carpet, 27” width with a 32” drop

BID OPTION McLoughlin Office

14’ x 10.2’ Brussels carpet, 27” width with a 32” drop

ATTACHMENT B: FOVA Chief Factor’s House Floorplan (first floor) *Please note that Sitting Rooms are noted as “Quarters” on this map