Attachment_H_Site_Visit_Discussion_Notes_0001.pdf

Repair Fire Damage to sign Shed Olympic NP Attachment E: Site visit notes and initial clarifications

Pre-Proposal Site Visit for Solicitation #140P8323R0005

June 15, 2023

Mr. Keith Robinson, Contracting Officer Representative, thanked the group for their interest in the project and for attending the site visit.

• Nothing said today changes the terms, conditions, requirements, or specifications of the solicitation and eventual contract. All changes will be formalized and incorporated by formal written amendment(s) to the RFP and posted at beta.SAM.gov.

• The solicitation (SF1442 with associated clauses and provisions) is the file named “sol_140P8323R0005” which is the bottom file attached at beta.SAM. Make sure you are viewing the posting that is of type “solicitation” rather than “updated presolicitation”. All amendments will be posted here; it is your responsibility to monitor the site. You can also register and use the “follow” feature.

• This acquisition is set aside for total small concerns. I encourage you to review pertinent sections of the solicitation and regulations.

• As Keith mentioned, we will take only limited questions during this site visit. Submit all questions to him, ideally referencing the particular section of the specifications or drawings.

We will answer all questions submitted up to seven days prior to the closing date in amendments to the solicitation.

• Send proposals and supporting documents, etc. to Mike’s email address (at the bottom of the announcement at beta.SAM and in Section G.4 of the solicitation). Due to system and bandwidth capacities, we recommend sending the proposal at least an hour prior to the time it is due.

• Remember to review the information in Sections L (Instructions to Offerors) and M (Evaluation) before submitting the proposal.

• Due date is June 29 at 1:00 pm PD unless extended by amendment.

The group then toured the building and surrounding area with brief orienting and introductory remarks from COR Robinson. The following clarifications are provided.

These questions have been addressed in the revised specifications and drawings.

1.) No exterior lights are shown on drawings, do any get replaced?

A: Yes, drawings will be revised to replace and posted as amendment. The existing man door light may be reused. The overhead roll up door light shall be replaced with RAB

Model # WPLED80 centered over the larger roll up door. See Amended Drawings Sheet # 2.

2.) Provide new electrical service?

A: Feed-through panel at south elevation to be used as feed-through for new interior panel. See Amended Drawings Sheet #2.

3: Is the existing vehicle exhaust fan to be replaced?

A: No, remove and dispose. External louver may be removed or remain. See Amended Drawings Sheet #2, Remove & Dispose Item #4.

4: Is there any known hazardous materials within existing construction?

A: Asbestos or lead based paint was confirmed Not to be present. See Hazards Materials Survey-Headquarters Sand Truck Shed Report.

5: Is a fire alarm desired?

A: Yes, Occupant warning only with visible and audible warning wired to primary power.

6: Estimated start date?

A: August 01 with a 90 day period of performance. See Solicitation.

7: Does the bid option to replace roofing include the carport?

A: Yes, included in Option Item 1

8: Will the mezzanine handrailing be brought up to code?

A: No, demo and dispose of existing mezzanine handrail. The park will install at a later date. See Amended Drawings Sheet 2, Remove & Dispose item #5

9: Are the rusted out joist hangers and post to rim joist brackets on the mezzanine to be replaced?

A: Yes, replace the rusted out joist hangers and one Post to beam bracket. See Amended Drawings Sheet 2, Install item #14.

10: Are the old building penetration holes to be repaired on the South elevation?

A: Yes, if the exterior paint option is awarded, plug the three holes with matching siding, brace from the inside, and caulk the exterior to seal. (or approved equal method)

11: Is Made in America relevant for the electrical work?

A: Yes, electrical components need to be compliant with the Made in America Act.

12: The Solicitation Sheet shows: Period of Performance: 08/01/2023 to 10/27/2023. Is project timeline flexible? Can the project slide to the end of the year?

A: No, the Period of Performance cannot be adjusted to meet the convenance of the contractor.

13: Drawings Sheet #4&5 show: Option #1 – Roof, Option #2 – Exterior Paint, Option # 3 – Gutters. Attachment D Form only has a space for Option Item A. Please Clarify.

A: The Drawings are Correct there shall be three bid options: #1 - Roof, #2 – Exterior Paint, and #3 – Gutters. Attachment D and A (Project Specifications) will be amended to match.

14: 2.1 A.1 states 5200 and 2.1 A.2 states 470. The spec is calling for R-16.22 however the Model 470 only has R-9.83. Please Clarify the R-Value of the door.

A: Refer to Drawings Sheet 2 Install #5. 2.1 A.1 is correct, the 5200 Series.

2.1 A.2 will be removed from the amended Project Specifications.

15. Are there restrooms available?

A: No, there are no restrooms in the vicinity. The contractor will need to provide a portable toilet.

16. Are the stairs and walking surface of the mezzanine to be painted?

A: Yes, the stairs and deck of the mezzanine shall be cleaned, primed, and painted the same white as the rest of the inside of the building