Attchmt_1_Full_Text_Combined_Synopsis-Solicitation.pdf

Solicitation no. 140P8319Q0090 – Attachment 1, Combined Synopsis/Solicitation Full Text (9/17/19)

Supply & Deliver Hook Lift Water System Unit, OLYM

For this solicitation, please substitute the words “quote” and “Quoter” for “offer” and “Offeror.”

01 - DESCRIPTION. The National Park Service has a requirement for a single vendor to supply and deliver a Randco (brand or equal) Hook Lift Water Tank System. The unit shall be able to fit to a 2004

Kenworth T300 truck chassis (weight of chassis and other truck details are included in Attachment no. 3).

Deliver the unit to Olympic National Park, Attention: Skip Willoughby, 600 East Park Avenue, Port

Angeles, Washington 98362. Olympic National Park does not have a loading dock. The park can provide a forklift and operator for off-loading, but that requires the delivery be arranged in advanced. Vendor shall arrange a delivery date and time in advance. It is preferable that the delivery date be scheduled to occur on a Tuesday or Wednesday or Thursday, delivery truck arriving no later than 3pm Pacific Time.

Point of Contact for pre-arranging the delivery will be provided to vendor on the awarded Purchase

Order. NOTE: This description does not contain all of the information. Quoters shall refer to Attachment

no. 2, Brand Name or Equal Specifications.

02 - ATTACHMENTS TO THIS SOLICITATION.

Attachment 1 – Full Text Combined Synopsis/Solicitation (this document)

Attachment 2 – FAR Provision 52.204-24 (new provision in effect 8/13/19, requires Quoters to fill in and submit with quote, a new item being added to SAM Reps/Certs)

Attachment 3 – Brand Name or Equal Specifications

03 - PRICE SCHEDULE. Quoter shall fill in price, delivery lead time, and manufacturer warranty period in line items below. Failure to do so may render the quote ineligible for further consideration.

Quoters are strongly encouraged to double check their figures and totals. Quoter shall be capable of providing a hook lift water tank system in accordance with these terms and conditions, and the attached brand name or equal specifications.

Hook Lift Water Tank System (price includes delivery to Olympic National Park)

1 each @ $________________________________.

Estimated Delivery lead time __________________________.

Manufacturer’s Warranty Period (total number of days and/or years): ________________

In accordance with the Federal Acquisition Regulation (FAR) provision, 52.204-07, Quoters must have a DUNS number and an active registration in the System for Award Management database (SAM.gov) at time of submitting quote. Information about obtaining a DUNS and registration in SAM.gov can be found at:

https://sam.gov http://www.dnb.com/get-a-duns-number.html

Business name: ___________________________ Phone number: ____________________

DUNS number: _________________

Point of contact name: _____________________ E-mail: __________________________

My business’ registration is active in SAM (https://sam.gov) __yes __no;

The online representations and certifications therein apply to this offer (see 52.204-8(b)(2)): __yes __no;

https://sam.gov/ https://sam.gov/

05 – PROVISIONS AND CLAUSES

Provision (FAR) Title Date

52.212-1 Instructions to Offerors – Commercial Items Oct 2018

52.212-3 Offeror Representations and Certifications – Commercial

Items. [Quoters must have their reps/certs completed within

SAM.gov at time of submitting quote]

Oct 2018

52.225-25 Prohibition on Contracting With Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and

Certifications

Aug 2018

52.204-7 System for Award Management [Quoters must have an active registration in SAM.gov at time of submitting quote]

Oct 2018

52.204-16 Commercial and Government Entity Code Reporting Jul 2016

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services and Equipment [Quoter is required to fill in this clause and submit with quote – see

Attachment no. 3]

August 2019

5.1 The provision at 52.212-2, Evaluation-Commercial Items (Oct 2014), applies to this solicitation, and is incorporated into this solicitation by full text as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The non-price factors are approximately equal when compared to price. The following factors shall be used to evaluate quotes:

(i) PRICE.

(ii) ESTIMATED DELIVERY LEAD TIME.

(iii) MANUFACTURER’S WARRANTY.

(iv) PAST PERFORMANCE. Past performance is the measure of the degree to which a contractor has satisfied its customers in the past. Past performance includes projects of comparable size and scope. Quoter shall provide at least three references for orders fulfulled in the past 3 years for supplying similar type of hook lift water tank system as specified. Reference information shall include business name/customer name, job name, brief description of hook lift water tank system provided, delivery lead time, and point of contact name with phone number and email address. The Government will evaluate past performance as a measure of the degree to which the quoter satisfied its customers in the past and complied with Federal, State, and Local laws and regulations. In the case of a quoter who states they have no record of relevant past performance or for whom information on past performance is not available, the quoter will not be evaluated favorable or unfavorably on past performance. Quoter are permitted to provide information on any problems encountered on the identified contracts and the Quoter’s corrective actions. The Government may contact sources listed by the quoter and/or other sources of information including, but not limited to, Federal, State and Local

52.252-2 Clauses Incorporated By Reference (Feb 1998)

One more provisions and clauses are incorporated by reference with the same force and effect as if they were given in full text. Provisions are applicable only to this solicitation and will not carry over into the awarded contract.

Clauses are applicable to the solicitation and will carry over into the awarded contract. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/?q=browsefar governments, better business bureaus, published media, and electronic databases to determine if they believe that the Quoter:

a. Demonstrated the ability to maintain cost control, stay on schedule, and successfully meet project deadlines, including timely submittals and complete pay requests;

b. Has an excellent safety record;

c. Was capable, reasonable, and cooperative during the performance period;

d. Demonstrated high quality workmanship and performance conforming to the terms and conditions of the contract.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clause

(FAR)

Title Date

52.204-13 System for Award Management Maintenance Oct 2018

52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

52.204-19 Incorporation by Reference of Representations and Certifications Jul 2016

52.212-4 Contract terms and Conditions – Commercial Items Oct 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items.

Aug 2019

Clauses incorporated by reference, contained within 52.212-5:

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

Oct 2018

52.219-6 Notice of Total Small Business Set-Aside Nov 2011

52.219-28 Post-Award Small Business Program Representation Jul 2013

52.222-03 Convict Labor Feb 1999

52.222-17 Nondisplacement of Qualified Workers May 2014

52.222-19 Child Labor-Cooperation with Authorities and Remedies Jan 2018

52.222-21 Prohibition of Segregated Facilities Apr 2015

52.222-26 Equal Opportunity Sep 2016

52.222-36 Equal Opportunity for Workers with Disabilities Jul 2014

52.222-50 Combating Trafficking in Persons Jan 2019

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011

52.225-3 Buy American Act – Free Trade Agreements-Israeli Trade Act May 2014

52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

52.247-34 F.O.B. Destination Nov 1991

5.2 The Department of Interior (DOI) clause, “DOI Electronic Invoicing and Payment Requirements - Invoice

Processing Platform (IPP) (Apr 2013)” is applicable to the awarded contract only (this is a post-award electronic invoice and payment requirement).

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt

Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions -

Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice). Vendor’s failure to attach the required documentation may result in the IPP invoice being rejected. The Contractor must use the IPP website to register, access and use

IPP for submitting requests for payment. The Contractor Government Business Point of Contact

(as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of

Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

5.3 The Department of Interior Clause, 1452.201-70, Authorities and Delegation (Sept 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the

Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

1. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2. Waive or agree to modification of the delivery schedule;

3. Make any final decision on any contract matter subject to the Disputes Clause;

4. Terminate, for any reason, the Contractor's right to proceed;

5. Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The

Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

6 – EVALUATION OF QUOTES. Award shall be made using Federal Acquisition Regulations Part 13, Simplified Acquisition Procedures, award based on price and non-price factors. Evaluation shall be in accordance with FAR 13.106-2. Quotations shall be evaluated in an impartial matter, in accordance with https://www.ipp.gov/ mailto:ippgroup@bos.frb.org the basis established in the solicitation and all quotations shall be considered. NPS intends to evaluate the quotations in an efficient and minimally burdensome fashion. NPS will not conduct a formal evaluation, will not establish a competitive range, and will not score the quotations. NPS intends to make a single

Best Value award in response to this solicitation. NPS reserves the right to award the contract to other than the lowest cost quotation, thereby allowing for acceptance of a superior quotation based on the stated evaluation criteria. NPS intends to make award upon initial quotations without clarifications or discussions. NPS reserves the right to clarify or discuss a contractor’s quotation if necessary.

7 - WHAT TO SUBMIT - - CONTENTS OF QUOTE:

7.1 The Standard Form 1449 (SF-1449) is optional. Quoter has the choice of using the SF-1449 form or their own cover page/letterhead. If electing to use the SF-449, Quoter shall fill in items 17a

(business name, address, phone number), and 30a through 30c (print first and last name, sign, and date). If electing to use a cover page/letterhead, Quoter shall include the RFQ number, date of quote, company name, company address, phone number, printed name and signature of person authorized to sign quotation.

NOTE: There is no page limit to the quotation. However, overly elaborate quotes are not desired. The quotation should be clear and succinct, addressing all the items in the solicitation.

7.2 Fill in price, delivery lead time, and manufacturer warranty period in the Price Schedule line items in Section 03, above, and submit with quote.

7.3 For the purpose evaluating quotes, it is important to include the estimated delivery lead time and manufacturer’s warranty period – include this info in the Price Schedule in Section 03, above, and submit with quote.

7.4 Acknowledge any amendments issued by printing/signing each amendment form (SF-30) and submitting with quote.

7.5 Active SAM.gov registration, including completed reps/certs. Refer to the provisions in Section

05, above, specifically 52.212-3 and 52.204-7. Quoter’s SAM registration status must read

“active” and reps/certs must be completed, in order for quote to be considered eligible.

7.6 Fill in and submit with quote, Attachment no. 2, which is a new representation that will be added to SAM.gov Reps/Certs section. Quoters are required to fill out the representation within the clause. Attachment no. 4 is the full text version of the clause, 52.204-24.

7.7 For the evaluation factor of “Past Performance,” provide at least three references for similar orders fulfilled for other customers, for a hook lift water tank system (Randco or equivalent brand/manufacturer). Reference information shall include name of business/customer, active phone number, e-mail address, description of what was provided with manufacturer name, make/model number, delivery lead time estimated/quoted, and actual delivery date, and price.

8 - QUESTIONS REGARDING THIS SOLICITATION are preferred to be submitted in writing by email to Phaedra_Fuller@nps.gov. However, given the short turn-around of this solicitation for when quotes are due, questions may be asked by phone. Phone number is 360-

565-3009. If submitting a question by email, please include the solicitation number of

140P8319Q0090 in the subject line of the email.

mailto:Phaedra_Fuller@nps.gov

9 – WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quote shall be submitted by 7pm (PST) on Friday, September 20, 2019. Due to the short solicitation period, quotes will be accepted after-hours, should vendors need a few extra hours on Friday, to prepare and submit.

10 - HOW TO SUBMIT QUOTE: Quote shall be submitted by email. Reference the solicitation number in the subject line of the email (example: “140P8319Q0090/QUOTE”). Send to

Phaedra_fuller@nps.gov. It is the Quoter’s responsibility to ensure that the entire quote package submitted is fully received.

mailto:Phaedra_fuller@nps.gov