Attchmt_2_BPA_Terms.pdf

Solicitation no. 140P8318Q0074 Attachment 2 – BPA Terms

1. MATERIAL TYPES. The contractor shall supply and deliver the following types of weed-free quarry materials:

Four & Five Man Rock

Heavy-Loose Riprap

Light-Loose Riprap

Quarry Spalls

Select Granular Backfill

Crushed Surfacing Base Course (CSBC) – 1 ¼” minus

Crushed Surfacing Top Course (CSTC) – 5/8” minus

Fine Aggregate Sand

2. DELIVERY LOCATIONS. Delivery locations will be throughout Olympic National Park and will vary by order. Specific delivery locations will be provided with each materials order, including an address and/ or map of the delivery site. The general delivery areas of the park include: Staircase, Port Angeles, Deer Park, Elwha Valley, Lake Crescent, Sol Duc Valley, Upper Hoh, Hoh Oil City, Quinault, Queets, Kalaloch, Mora, and Ozette (see attached map). A park map is provided as Attachment no. 2. Vendors shall deliver within two weeks of receipt of notification from an authorized representative as listed below. All deliveries under this BPA shall be accompanied by delivery tickets that shall contain the following minimum information: Name of supplier, date of delivery, and an itemized list of supplies (type, quantity).

3. SPECIAL NOTICE - PERFORMANCE PERIOD: The performance period for each BPA is five years. In accordance with Federal Acquisition Regulation (FAR) 13.303-6, the contracting officer shall review BPA files at least annually to ensure that authorized procedures are being followed.

4. MATERIALS

4.1 RIPRAP ROCK SPECIFICATIONS: Should the riprap contain insufficient spalls, as defined in WSDOT 9-13.6, the Contractor shall furnish and place supplementary spall material from a source approved by the Engineer, at the Contractor’s expense.

Four Man Rock and Five Man Rock, Heavy Loose Riprap, Light Loose Riprap products may be locally sourced without meeting WSDOT Degradation and LA Wear specifications. Rock shall be sound, reasonably free of defects, shall not break apart during loading, unloading, or placement and will be visually accepted. Unsound rock will be rejected by the Contracting Officers Representative. These rock products shall meet all other requirements of

WSDOT 9-13.

Four Man and Five Man Rock shall meet the grading requirements of WSDOT 9- 13.7(1).

Heavy Loose Riprap shall meet the grading requirements of WSDOT 9-13.1(1).

Light Loose Riprap shall meet the grading requirements of WSDOT 9-13.1(2).

4.2 SELECT GRANULAR BACKFILL SPECIFICATIONS AS PER FEDERAL

HIGHWAYS FP-14 704.08. Furnish suitable, sound, durable, granular material conforming to the following:

a) Gradation Table 704-2

b) Angle of internal friction on the portion passing 34 degree min. the No. 10 (2-mm)sieve, AASHTO T 236

Note: Compact samples for AASHTO T 236 to 95 percent of the maximum density determined according to AASHTO T 99, Method C or D and corrected for oversized material according to AASHTO T 99, Note 9.

c) Soundness of aggregate using sodium sulfate, 15 percent loss max. AASHTO T 104 (5 cycles)

d) Plasticity index, AASHTO T 90 6 max.

e) Los Angeles abrasion, AASHTO T 96 50 percent max.

Table 704-2, Select Granular Backfill:

Sieve Size Percent by Mass Passing Designated Sieve

(AASHTO T 27 & AASHTO T 11)

4 inch (100 mm) 100 No. 4 (425 µm) 0 - 60 No. 200 (75 µm) 0.0 – 15.0

4.3 CRUSHED SURFACING SPECIFICATIONS: Crushed surfacing materials shall meet the following test requirements:

a) Los Angeles Wear, 500 Rev. 35% max.

b) Degradation Factor – Top Course 25 min.

c) Degradation Factor – Base Course 15 min.

CSBC (1-1/4” minus) and CSTC (5/8” minus) material shall meet all requirements of WSDOT 9-03.9(3) for grading and quality.

4.4 FINE AGGREGATE SAND SPECIFICATIONS: Fine aggregate sand shall consist of clean, hard durable fractured rock and shall be free from lumps of clay, soft or flaky material, loam or other detrimental material and also free of noxious weeds / seeds.

Sanding material shall not contain more than 2% of material finer than the #200 sieve, using AASHTO Method T11.

The sand shall conform to the following gradation requirements:

Square Mesh Sieve % Passing by Weight 3/8” 100 #4 57-100 #10 40-100 #50 3-30 #100 0-4 #200 0-2.0

5. AUTHORIZED BUYERS. The Individuals listed below are the only authorized

Olympic National Park employees to place orders under this BPA. No other employee of Olympic National Park is authorized to place orders under this BPA or otherwise commit the Government. Vendor acceptance of an order from an employee not listed below is at the vendor's own risk. Authorized Buyer List: will be provided in each BPA awarded that will include the names, job titles, phone numbers, and email addresses of all authorized buyers. The National Park Service (NPS) reserves the right to change the primary point of contact, as necessary, and will notify all contractors in writing in the event that such a change occurs.

6. CONTRACTING OFFICER POINT-OF-CONTACT: Phaedra Fuller is the

Contracting Officer for this BPA. Direct questions or concerns to her at office phone number 360-565-3009, or send email to Phaedra_Fuller@nps.gov.

7. ORDERING PROCEDURE: The Government will place orders by e-mail, on an on-call basis only. The Government anticipates placing orders at various times throughout the performance period. Each order will be competed among BPA vendors. One of the authorized buyers listed above will contact each vendor, obtain prices for each material type needed for delivery. It is in the best interest of the government to maximize use of available funds by basing the award decision of each BPA Call on the basis of lowest prices quoted for each material type. For example, if more than one type of material is requested, then multiple BPA Calls may be awarded to vendors who quoted the lowest prices. In other words, a vendor who quoted all material types may receive a BPA Call for none or only some or all of the material types, based on prices quoted.

mailto:Phaedra_Fuller@nps.gov

8. PERIOD OF PERFORMANCE.

8.1 This BPA will remain in effect for a period of 5 years (actual period of performance will be stated on the BPA award form). The government anticipates the first year starting July 1, 2018 and year five ending June 30, 2023.

8.2 Each BPA will be reviewed annually to determine that each BPA holder continues to be responsible. The Contracting Officer will verify the following:

a) Registration status in SAM.gov, including Reps/Certs (vendor/contractor must maintain an active registration and be shown as a small business),

b) Confirmation that materials ordered were delivered within the two week timeframe and properly invoiced,

c) Confirmation that the pits/quarries were maintained to continue to supply weed-free materials.

8.3 The government reserves the right to cancel/terminate any BPA for a contractor’s/vendor’s non-conformance with BPA terms that includes quality control.

9. INVOICE & PAYMENT. The federal government will only be obligated to the extent of authorized purchases actually made in accordance with the BPA, and shall only pay for actual quantities received. Each individual order shall not exceed $50,000, and the maximum authorized limit of the BPA shall not exceed $1,000,000.

8.1 VENDOR SHALL SUBMIT AN INVOICE FOR EACH BPA CALL. Invoices shall identify the invoice number, invoice date, BPA number, vendor name with address and phone number, and itemized list of delivery tickets covered therein, stating the material types, quantities, unit prices and extended prices, and a total invoice amount. A BPA Call may include more than one type of material to be delivered to more than one location. Only one invoice needs to be prepared and submitted per BPA Call.

8.2 INVOICE PROCEDURE:

a) Vendor shall first email a copy of their business invoice with supporting delivery tickets to an NPS representative that will be named with contact information provided in actual award of BPA. The identified government representative will be responsible for ensuring receipt of materials as listed on the invoices, and approving the invoices for payment.

b) The NPS representaitve will return an approved copy to the vendor.

c) Vendor shall then upload the approved invoice as an attachment to their IPP invoice (“IPP” is the electronic invoice system required in accordance with the IPP clause provided in full text below).

8.3 PAYMENT

a) All payments will be made electronically, as electronic funds transfers (EFT’s) per receipt and approval of vendor’s IPP invoices. An IPP invoice is required to be submitted for each BPA Call awarded.

b) Payment term is a net-15 day basis per the Federal Acquisition Regulation (FAR) clause 52.232-40 which is incorporated by reference below in Section 11.3.

c) No payments will be made by government charge card.

10. QUALITY CONTROL.

9.1 Quarries being submitted for award must have been inspected by the National Park Service (NPS), or a partner of the NPS, and documentation must be provided that identifies the date of last inspection. Quarries that do not have current inspection documentation may be considered for award at the discretion of the NPS Vegetation Branch Chief. Quarries may require repeated inspection during the performance period, as required by the NPS Vegetation Branch Chief.

The presence of noxious seeds and weeds shall be part of the determination of “responsiveness” at time of award of the BPA, and then may be considered for each competed BPA Call. The intent of quarry inspections of potential aggregate sources is to avoid contamination with seeds or other plant parts capable or reproducing for the following species:

Cheatgrass, Bromus tectorum

Potted knapweed, Centaurea biebersteinii

Brown knapweed, Centaurea jacea

Tumble knapweed, Centaurea diffusa

Canada thistle, Cirsium arvense

Scot's broom, Cytisus scoparius

Herb Robert, Geranium robertianum

English ivy, Hedera helix

Orange hawkweed, Hieracium aurantiacum

Common St. John's-wort, Hypericum perforatum

English holly/Ilex aquifolium

Yellow iris, Iris pseudacorus

Everlasting peavine, Lathyrus latifolius

Small everlasting peavine, Lathyrus sylvestris

Reed canarygrass, Phalaris arundinacea

Japanese knotweed, Polygonum cuspidatum

Himalayan knotweed, Polygonum polystachyum

Giant knotweed, Polygonum sachalinense

Bohemian knotweed, Polygonum x bohemicum

Sulphur cinquefoil, Potentilla recta

Laurel cherry, Prunus laurocerasus

Himalayan blackberry, Rubus discolor

Evergreen blackberry, Rubus laciniatus

Tansy ragwort, Senecio jacobaea.

9.2 For a proposed source to be accepted, the aggregate product in question has to have been mined from an intact layer, processed, and stored since the end of the previous seed-dispersal season. Olympic National Park botanist considers the end of the seed-dispersal season to be November 1st. Ideally, material for delivery to the park is fresh quarried and processed without stockpiling for more than a few days. In addition, the areas surrounding the mining, processing, and stockpiling locations need to be free of the above species for 100 feet in all directions. The Olympic National Park botanists do exercise judgment when inspecting. For example, if some limited presence of the above species are found, they may be acceptable if the plants observed show no evidence of flowers or fruits.

11. OTHER TERMS/REQUIREMENTS. The NAICS code for this Blanket Purchase

Agreement (BPA) is 212321, with an associated small business size standard of 500 employees. The vendor shall maintain active registration in the System for Award Management (SAM) database, including Small Business Certification and Representations (“reps/certs”), at https://sam.gov. Vendor shall comply with the Federal Acquisition Regulation (FAR) clauses listed below.

https://sam.gov/