Attachment_4_Site_visit_notes__140P8318Q0070.pdf

Request for Quotations #140P8318Q0070 Fort Vancouver NHS Attachment 4: Notes from site visit, 7/16/18

The site visit occurred on July 16, 2018, and was led by Alex Patterson, NPS Facility Manager at Fort Vancouver National Historic Site. It was attended by representatives of Hunter-Davisson (503-234-0477), A&D Quality Construction (425-271-7751), Saybr Contractors (206-730-0954), TriCoast Construction (360-414-3159), Total Quality Services (503-539-7825), Infinite Heating and Cooling (360-957-7411), and Just Right Heating (360-241-6298).

Alex Patterson stated:

• Nothing said today changes the terms, conditions, requirements, or specifications of the solicitation and eventual contract. All changes will be formalized and incorporated by formal written amendment(s) to the RFQ and posted at FBO.

• We will be taking notes of today’s discussion and will provide them by amendment, which should be posted by July 18. We will endeavor to find answers to today’s questions within the solicitation documents, but if we are unable to, the official answers will be provided in the amendment.

• You are encouraged to carefully review the instructions for submitting your quote, including what to include and how to submit it.

• If you have questions after you leave, e-mail them to Contracting Officer Sarah Welch (sarah_welch@nps.gov) as soon as possible, but no later than 1:00 pm on July 23, 2018, or five business days prior to the solicitation closing date.

• Solicitation due date is Monday July 31 at 1:00 pm unless extended by future amendment.

Questions posed during the site visit:

Q1: Is there a designated laydown area?

A1: Yes. The east end of the museum can be used as a laydown area and vehicles can access this area.

Q2: What are the work days and times?

A2: The work schedule is Monday through Friday, 7:00 AM – 5:00 PM.

Q3: Is unit 107 included in the contract?

A3: No. Unit 107 is no included in the contract.

Q4: Which items are included as options?

A4: The contract includes two (2) options which may be awarded if additional funding becomes available. Those two items are shown in the price schedule as Option A - heat exchanger and Option B -Reznor make up air unit.

Q5: Since there is no name plate visible on the Reznor make up air unit, can quoters assume the information in the plans and mechanical equipment list are accurate?

Request for Quotations #140P8318Q0070 Fort Vancouver NHS Attachment 4: Notes from site visit, 7/16/18

A5: Yes. The information provided is assumed accurate.

Q6: Where are the indoor fan coil units located?

A6: Fan coil units #1 and #2 are ceiling-mounted above T-bar drop ceiling. Fan coil unit #3 is ceiling-mounted in the mechanical room without obstructions. Fan coil units #4, #5, and #6 are located on the mezzanine behind access hatches.

Q7: Is the dented ducting on the Reznor make up air unit to be replaced?

A7: No.

Q8: If there are electrical alterations required, how should those be completed?

A8: All electrical alterations should be done in compliance with Section 15800, Part 3.2, H - Electrical Connections.

Q9: Does Washington State Energy Code apply?

A9: No.

Q10: Does work require a city permit?

A10: No.

Q11: Does work include replacing the refrigerant piping?

A11: Yes, per Section 01270: “Remove and replace six heat pumps and fan coil units and upgrade the system to accept R-410A refrigerant. The work includes electrical disconnect, refrigerant charge, duct transition, thermal expansion valve, DX piping, connection to existing duct work, hot water line, and control system for a completely functional system that is fully compatible with the existing control system.”