Sol_140P5424Q0059_Attach__0006_Q_and_A_9-4-24_0003.pdf

Sol 140P5424Q0059, Amendment 0001, Attachment 0006‐ Q & A, 09‐04‐24

1. Sol_140P5424Q0059, Price Schedule, p. 3: Under Descrip on, it says that the Contrac ng Office will issue a standalone contract Award for 12 months. The Price Schedule includes an Op on

Year. Does NPS an cipate the need for 24 months of archival storage?

The Op on Year has been introduced in case it is required and is subject to the availability of funds. The government can currently only support this ini a ve for 12 months. If Op on Year

One is required, the government will no fy the contractor of its inten on to exercise the op on

60 days before the base year expires.

2. Sol_140P5424Q0059_A ach_0004_SOW_Updated_8‐23‐24_0001, SOW Introduc on, p.1: In paragraph one of the SOW Introduc on, the last sentence says "The NPS will prepare loan agreement paperwork for the contractor’s signature at collec on pickup." The vendor requires a signed agreement prior to beginning work. Would NPS be agreeable to having a fully executed agreement prior to scheduling the pickup?

Yes, the agreement must be signed before the pick‐up of the collec on.

3. Sol_140P5424Q0059_A ach_0004_SOW_Updated_8‐23‐24_0001, Applicable Direc ves, p.5: As

NPS will be doing all the handling and packing of boxes prior to vendor pickup, does NPS

Museum Handbook, Chapter 6 s ll apply?

Per the scope of work, “The SFCMC shall ensure that no records are dislodged from boxes during transport by securing the lids on all the boxes to be transported before the contractor’s arrival on‐site”. Each box shall be labeled to ensure accountability of the

Collec on from the me the archival records leave the SFCMC, during me off‐site, and upon return to the SFCMC. The SFCMC will collaborate with the contractor to provide sufficient informa on to iden fy individual boxes in its holdings. All the records accounted for in the Scope of Work are part of the Everglades Na onal Park Science

Records. If records have been cataloged, the SFCMC shall provide hierarchal descrip ve informa on and box numbers as needed for contractor labels. If the records have not been cataloged, the SFCMC shall provide accession numbers and associated box numbers for tracking purposes.” … “The contractor shall palle ze the boxes for transporta on and ensure that boxes are not crushed or damaged during this process.

The contractor shall secure all pallet boxes, so they do not shi or fall during transport.

The contractor shall prepare an inventory of all boxes placed on pallets and ensure that the number of boxes corresponds with the NPS loan agreement documents before departure from the SFCMC.”

4. Sol_140P5424Q0059_A ach_0004_SOW_Updated_8‐23‐24_0001, Applicable Direc ves, p.5: With respect to NPS' answer to Ques on 1 under Sol_140P5424Q0059_A ach_0005_Q and

A_8‐28‐24 "These are not archeological collec ons. The materials in this scope are federal resource management records that are cataloged as an archival collec on", do the requirements of the NPS Museum Handbook s ll apply? If yes, please specify the sec ons in each relevant chapter (6, 7, & 14) that the Vendor should adhere to for storing the boxes.

Transporta on and storage parameters have been set based on standard archival and museum prac ce. The NPS Museum Handbook, Part 1, Appendix J specifies condi ons for paper‐based collec ons. However, the contractor shall refer to the Scope of Work for bidding purposes.

Per the Scope of Work:

“Environmental control standards:

1. Temperature range maintained between 66‐72 degrees Fahrenheit.

2. Rela ve humidity range maintained between 45‐55%.

3. Storage areas must have an approved, supervised automa c smoke detec on system providing full‐building coverage. Smoke detec on systems must meet the requirements of NFPA

72, Na onal Fire Alarm Code, and must be maintained following NFPA 72, Part H.

4. A water‐type portable fire ex nguisher should be located in storage areas when required.

5. All storage and adjacent areas must be protected by a professionally designed automa c sprinkler system that is designed to limit the maximum an cipated loss from any single fire event.

Storage shelving:

The contractor shall ensure that boxes are not damaged during transporta on, nor are they stacked more than two high while at the contractor’s storage facility. If boxes or records are damaged during transporta on, the contractor shall no fy the COR within 48 hours and provide photographs and a detailed descrip on of the damage.

Access to collec ons and security:

Access to the Collec on shall be limited to the contractor’s employees while in storage at the contractor’s facility. Public access to the Collec on shall not be granted unless prior approval from the COR has been obtained. As part of the bid package, the contractor shall provide informa on about the presence/use of security alarm/video monitoring systems at the storage facility.”

5. Site Visit 08/28/24, Box prepara on: Please confirm that all s cky notes and notes on the outside of the boxes will be removed or handled by NPS prior to the Vendor picking up the boxes

The park shall remove all s cky notes and notes on the outside of boxes before pickup by the

Vendor.