Sol_140P4522Q0005_Amd_0001.pdf

(x)

140P4522Q0005 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PNP

Staten Island NY 10305 Contracting Office 210 New York Ave.

NPS, NER - NPNH

12/14/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/03/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to revise the solicitation body and provide responses to questions received by 12/10/2021. Amendment Attachment 01 140P4522Q0005 QA has been added and provides the full text of questions received and the government's response to those questions.

As a result of the answers provided, the solicitation body, dated 12/03/2021, is hereby replaced by a revised solicitation body, dated 12/14/2021. The following sections have been revised and changes in the Statement of Work have been highlighted in yellow:

1. The Contract Line Item Numbering (CLIN) Structure has been revised to reflect new contract line item type. All line items are Time and Material (T&M).

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JENNIFER GARTZKE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 55

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P4522Q0005/0001

2. Statement of Work (SOW) Section 2.0 - The

Period of Performance has been updated to reflect the change in award milestones as a result of this amendment.

3. SOW Section 5.0 incorporates a reference to inspection of equipment identified in Section 3.0.

4. SOW Section 5.2 - Clarifying language has been added regarding when service call hourly billing starts and ends.

5. SOW Section 5.2.2 - Clarifying language has been added regarding invoice requirements for materials.

6. SOW Section 5.3 - A section on Annual

Inspection requirements is added.

7. SOW Section 7.2 - The information regarding elevator control keys has been modified.

8. SOW Section 8.1 - Clarifying language has been added regarding invoice requirements for materials.

9. SOW Section 12 - The deliverables table has been updated to reflect deliverables associated with newly added SOW Section 5.3.

10. SOW Section 13 - The section has been renumbered from 12 to 13 to prevent duplication and the Attachment numbers have been revised to accommodate the new Attachment 1 - Pricing

Schedule.

11. All provisions and clauses have been updated.

A site visit has been scheduled for 7:00 a.m. ET, Tuesday, December 21, 2021. Specific information regarding site visit details, security information and RSVP requirements are detailed in the Amendment Attachment 02 - Site Visit

Instructions. Vendors are required to RSVP no later than 1:00 p.m. ET, Friday, December 17, 2021. No questions will be entertained at the site visit.

The Question and Answer period is hereby extended to 9:00 a.m. ET, Monday, December 27, 2021. All questions must be submitted, in writing, to the

Contract Specialist at tanya_bealmer@nps.gov. No telephone or personal inquiries will be entertained.

The response period for quotes is hereby extended. All quotes are due by 9:00 a.m. ET, Wednesday, January 5, 2022.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

3 55

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P4522Q0005/0001

All other terms and conditions of the combined synopsis/solicitation remain unchanged.

Legacy Doc #: NPS

Period of Performance: 01/17/2022 to 01/16/2023

Change Item 00010 to read as follows(amount shown is the obligated amount):

00010 BASE PERIOD 1 AU

Time and Materials CLIN for Preventative

Maintenance and Service Calls (6:30 a.m. - 3:00 p.m. ET)

Journeyman Elevator Mechanic - $ /hr.

Elevator Mechanic Helper - $ /hr.

Product/Service Code: J039

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT

Change Item 00020 to read as follows(amount shown is the obligated amount):

00020 BASE PERIOD 1 AU

Time & Materials CLIN for after hours and holiday service calls

Journeyman Elevator Mechanic - $ /hr.

Elevator Mechanic Helper - $ /hr.

Product/Service Code: J039

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT

Change Item 00030 to read as follows(amount shown is the obligated amount):

00030 BASE PERIOD 1 AU

Time and Materials CLIN for Materials

Product/Service Code: J039

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT

Cancel Item 00040 in its entirety.

Add Item 00100 as follows:

00100 OPTION PERIOD 1 1 AU

Time and Materials CLIN for Preventative

Maintenance and Service Calls (6:30 a.m. - 3:00 p.m. ET)

Journeyman Elevator Mechanic - $ /hr.

Elevator Mechanic Helper - $ /hr.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

4 55

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P4522Q0005/0001

(Option Line Item)

12/01/2022

Product/Service Code: J039

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT

Period of Performance: 01/17/2023 to 01/16/2024

Add Item 00200 as follows:

00200 OPTION PERIOD 1 1 AU

Time & Materials CLIN for after hours and holiday service calls

Journeyman Elevator Mechanic - $ /hr.

Elevator Mechanic Helper - $ /hr.

(Option Line Item)

12/01/2022

Product/Service Code: J039

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT

Period of Performance: 01/17/2023 to 01/16/2024

Add Item 00300 as follows:

00300 OPTION PERIOD 1 1 AU

Time and Materials CLIN for Materials

(Option Line Item)

12/01/2022

Product/Service Code: J039

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT

Period of Performance: 01/17/2023 to 01/16/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

140P4522Q0005 SOLNM Elevator Maintenance and Repair RFQ

12.14.2021

1.0 BACKGROUND

1.1 Mission: The Statue of Liberty National Monument (SOLNM) is a United States national monument located in the U.S. states of New Jersey and New York comprising Liberty Island and Ellis Island. It includes Liberty Enlightening the World, commonly known as the Statue of Liberty, situated on Liberty

Island, and the former immigration station at Ellis Island which opened in 1892 and closed in 1954. The national monument is located in Upper New York Bay east of Liberty State Park in Jersey City, New

Jersey and southwest of Battery Park at the tip of Manhattan in New York City. The monument is managed by the National Park Service (NPS).

2.0 PERIOD OF PERFORMANCE

The Government anticipates awarding a contract with the following periods of performance, subject to the option period being exercised:

BASE: January 17, 2022 – January 16, 2022

OPTION PERIOD 1: January 17, 2023 – January 16, 2023

3.0 PLACE OF PERFORMANCE:

All work required under this award shall take place at SOLNM. See section 4.0 COVERED

EQUIPMENT for specific equipment locations.

3.1 SOLNM Site Access: All contractor representatives will access SOLNM, through Ellis Island.

Contractor access is available to Ellis Island through the private Ellis Island Bridge, located within

Liberty State Park, Jersey City, NJ 07305. Personnel and associated vehicles will be required to go through a USPP security checkpoint before being allowed to access Ellis Island. Access to Liberty Island is by ferry only. Contractors can use the concession-operated ferry for free. The ferry provides roundtrip service between Battery Park, Ellis Island, and Liberty Island. Ferry times can be found at statuecruises.com. There is also a staff boat which operates before and after the normal visitor ferry. The staff boat schedule changes seasonally and will be provided to the contractor at the time of award.

3.2 Vehicle Parking: Contractor representatives will be allowed to park service vehicles in areas designated by the Contracting Officer Representative (COR). All Contractor vehicles shall have permanent or temporary identification on both sides, of a size sufficient to provide visual identification from at least 20 feet from the vehicle. Vehicles not so identified will not be allowed on premises. All vehicles are subject to search.

3.3 Personnel Access:

3.3.1 Background Investigation

3.3.1.1. NO INDIVIDUAL THAT REPRESENTS A RISK OR THREAT TO NATIONAL SECURITY AS

DETERMINED BY THE GOVERNMENT SHALL BE EMPLOYED UNDER THIS CONTRACT.

3.3.1.2. All contractor employees shall complete a U.S. Park Police Identification Card Application & Background

Check Request Form (Attachment 2) must be submitted to the U.S. Park Police (USPP) at least (2) weeks in advance of the employment or work start date.

3.3.1.3. All criminal history must be included on the form. Although the main concern of the USPP is serious criminal activity, and/or appearance on terrorist watch lists, omission of minor criminal incidents is a credibility issue which will delay approval and may be cause for denial. Intentionally providing false information in any way will result in denial of the application.

3.3.1.4. Once the application is approved you will be required to arrange an appointment with USPP Administrative

Support to have your photograph taken and ID card issued. You must come in person to Ellis Island Police

Office for this appointment. Digital photographs will not be accepted via email.

3.3.1.5. ID cards will be valid for the anticipated term of the project or for a (1) year period for concessioners and long-term contractors.

3.3.1.6. A replacement ID card will not be issued unless the expired or damaged card is returned. If the ID card is lost or stolen a report must be immediately filed with the U.S Park Police. The USPP case number must be provided to the U.S. Park Police Administrative Secretary prior to issuance of the replacement card.

3.3.1.7 Each mechanic shall display their Park ID, issued by the USPP, on their garment always while on park property.

3.3.1.8 Park ID cards shall be immediately collected and surrendered to the COR in the event an employee leaves the company or is terminated.

3.4 Escorted Access: In addition to a Park ID, all work conducted inside the Statue of Liberty will require an escort by a NPS employee coordinated by the COR.

4.0 COVERED EQUIPMENT

The elevators and wheelchair lifts throughout the Park vary in size and type depending on the size of the building and use needed. During regular business hours all referenced sites are typically occupied by staff and are open to the public. The location of equipment and type of elevator and wheelchair lift are as follows:

4.1 Elevator 1 (MIB Passenger): Immigration Building, southeast corner, Ellis Island, New York, NY

10004

A. Manufacturer: Torin

B. Make: unknown

C. Model: TPM4-3520

D. Type: Passenger/MRL

E. Number of stops: 4

F. Number of cars: 1

4.2 Elevator 2 (MIB Freight): Main Immigration Building, southwest corner, Ellis Island, New York, NY 10004

A. Manufacturer: Torin

B. Make: unknown

C. Model: TSM-5020-HV-10MM

D. Type: Passenger/MRL

4.3 Elevator 3 (B&C): Bakery & Carpentry Building, Ellis Island, New York, NY 10004

A. Manufacturer: Torin

B. Make: unknown

C. Model: TPM4-3520-LV-10MM

D. Type: Passenger/MRL

E. Number of stops: 2

4.4 Elevator 4 (Statue 0P): Statue of Liberty, Floors 0P-1P, Liberty Island, New York, NY 10004

A. Manufacturer: unknown

B. Make: unknown

C. Model: unknown

D. Type: Passenger/Hydraulic

4.5 Elevator 5 (Statue Main): Statue of Liberty, Floors 1P-5P, Liberty Island, New York, NY 10004

A. Manufacturer: Hollister-Whitney Elevator Corp.

B. Make: unknown

C. Model: 480

D. Type: Passenger/MRL

E. Number of stops: 5

4.6 Elevator 6 (Statue Emergency): Statue of Liberty, Floors 6P-Crown, Liberty Island, New York, NY

10004

A. Manufacturer: Tower Elevator Systems, Inc.

B. Make: unknown

C. Model: TC750

D. Type: Passenger, Rack and Pinon

4.7 Elevator 7 (SOLM): Statue of Liberty Museum, Liberty Island, New York, NY 10004

A. Manufacturer: unknown

B. Make: unknown

C. Model: unknown

D. Type: Passenger/Hydraulic

4.8 Wheelchair Lift 1: New Immigration Building, Ellis Island, New York, NY 10004

A. Manufacturer: Garaventa

B. Make: unknown

C. Model: EXPRESSII

D. Type: Passenger

E. Number of stops: 1

4.9 Wheelchair Lift 2: Statue of Liberty, Floors 5P-6P, Liberty Island, New York, NY 10004

A. Manufacturer: Savaria

B. Make: unknown

C. Model: V-1504-2010

D. Type: Passenger

E. Number of stops: 1

5.0 TASKS

The contractor shall furnish all labor, transportation, materials, supplies and supervision for the maintenance, repair and inspection of the equipment identified in 3.0 Equipment. All work shall be performed in accordance with the following:

- ASME A17.1 – Safety Code for Elevators and Escalators 29151.pdf (asme.org)

- National Electrical Code (NEC) – NFPA 70 NFPA 70®: National Electrical Code®

The contractor shall ensure that all work performed by its employees is performed in accordance with all industry applicable OSHA and other industry standard safety requirements.

5.1 MONTHLY MAINTENANCE TASKS

5.1.1 Monthly Preventative Maintenance (PM): The contractor shall provide full elevator maintenance services in accordance with the equipment manufacturer’s guidelines and commercial industry practice.

PM shall be performed in a manner that ensures all equipment (elevators and wheelchair lifts) are in good working order and are safe for public and employee use. PM will be documented via a written description of all work performed during each monthly PM cycle and shall be submitted to the COR upon completion of the monthly cycle. PM shall, at a minimum, include:

a. General: Observe operation for any starting, stopping, leveling or door operation faults, and adjust or correct as required; Examine all machine room equipment and replace controller and selector parts where necessary; Geared machines: Check level of lubricant; Check motor and generator sleeve bearings for lubrication; Inspect and repair emergency phones to maintain operation; Lubricate selector guides and pivot pins; lubricate brake pivots and adjust shoes;

Check and adjust as required, operation of timers and time relays; Clean all pits, car tops, car sills and machine rooms; Check connections of guide rails and shoes; Check clearance of guide rails and shoes; Check for leaks around all hydraulic components.

b. Car Buttons: Check buttons; Check plate screws; Inspect emergency alarms and stop switch;

Inspect key switches.

c. Lighting: Re-lamp all inoperative lamps including hatchways, hall landings, position indications, car stations, and domes; Clean light diffusers and car.

d. Safety Switch: Check electrical and mechanical operations.

e. Control Panel: Check and tighten all terminal connections.

f. Interlock: Check rollers, electrical operation and latches.

g. Car Doors: Inspect and adjust distance of opening between car strike post and edge of door

(Maximum 1-1/2 inches); Check bumpers; Check vision light and frame; Check engagement vanes or clutch devices; Check leading edge for proper operation, linkages, and contacts;

Repair and maintain handicap bells and audio alarms.

h. Car Door Operator: Check motor and lubrication; Check chain and linkages for alignment and tension; Check stop clearances; Inspect car door.

i. Door Operation Cams: Tighten connections and check linkages.

j. Doors – Slide: Check and lubricate tracks and rollers; Check self-closing feature.

k. Motor and Motor Generators: Check lubrication; Check vee belts for splitting and fraying.

l. Gear Box: Check lubrication; Check tank filters; Check and adjust packing to stop leakage.

https://files.asme.org/Catalog/Codes/PrintBook/29151.pdf https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70

m. Emergency Phones – Repair and maintain emergency phones in each elevator. Phones shall be inspected during normal PM visits.

5.1.2 Scheduling of PM

5.1.2.1 General: At time of award the Contractor shall provide a schedule of planned PM work to the

COR for approval. All PM work shall be performed 7 days/week (inclusive of Federal holidays) between the hours of 6:30 AM – 3:00 PM, except upon specific approval of the COR. The Contractor shall arrange all work so as not to cause interference with normal conductance of Government business.

5.1.2.2 Visitor Use Specific Equipment: The contractor shall complete all preventive maintenance (PM) work requiring shut down of the equipment on the (2) passenger elevators located at the Ellis Island Main

Immigration Building and the (2) passenger elevators and (1) wheelchair lift located inside the Statue of

Liberty between the hours of 6:30 AM and 9:30 AM except upon specific approval of the COR.

5.1.2.3 Rescheduling of Work:

- Contractor: The contractor shall provide a minimum of forty-eight (48) hour notice to the COR, together with a proposed alternate date, should it become necessary for any reason to reschedule planned PM functions.

- Government: The Government reserves the right to request the rescheduling of any scheduled monthly maintenance work due to special events or other circumstances. Such requests shall be made by the Government at least twenty-four (24) hours prior to the scheduled maintenance work and rescheduling of the work will be coordinated with the contractor.

5.1.3 Invoicing for PM: Invoicing for scheduled PM work will be in accordance with the terms and conditions of the contract, and pricing schedule, and shall occur after work has been completed and documented. No incremental monthly invoices will be accepted.

5.2 SERVICE CALLS

The scope of a Service Call includes all efforts necessary to respond to and fix a problem with any of the equipment identified in Section 3.0 EQUIPMENT to bring the equipment back to safe and fully functional operation. Historical data shows that averages of twenty-four (24) Service Calls have been needed on a yearly basis. This historical information is provided as an information tool but does not provide a ceiling on the number of service calls that may take place in any set period of performance.

Contractor must respond to and repair all problems that arise in accordance with the SOW and the terms and conditions of the contract. Upon arrival at the Ellis Island U.S.P.P. Post 4 Security Checkpoint, the responding mechanic shall contact the COR, or the designated alternate, and advise that they are at the checkpoint. Labor hours for the service call shall begin accruing at the arrival of the checkpoint and shall stop accruing at the time the vendor completes the call for service.

5.2.1 Service Call Response Times

The contractor’s central office shall be reachable by phone 24 hours/day, 7 days/week, inclusive of all holidays other than Thanksgiving and Christmas when the park is closed to the public. A central phone number shall be provided by the contractor at time of award. The COR will call the contractor, using the provided phone number, when service calls are identified. The contractor shall respond in accordance with the timeframes identified below. The responding mechanic shall contact the COR, or the designated alternate, within 30 minutes to review the details of the situation.

5.2.1.1 Emergency System Failure: In the event of a system failure that results in the need for immediate assistance, the contractor’s mechanic shall physically respond to an emergency service call within two (2) hours of the initial call by NPS for an emergency (passenger entrapment).

5.2.1.2 Urgent System Failure: In the event of a system failure that results in the need for urgent assistance, the contractor’s mechanic shall physically respond to a service call within four (4) hours of the initial call by NPS.

5.2.1.3 Non-urgent System Repair: In the event a service call repair is identified that does not require immediate or urgent response, the COR will notify the vendor of a pending call and the contractor will work with the COR to schedule the repair. All non-urgent service call work shall be performed 7 days/week (except Thanksgiving and Christmas holidays when the park is closed to the public) between the hours of 6:30 AM and 9:30 PM, except upon specific approval of the COR. The Contractor shall arrange all work so as not to cause interference with normal conductance of Government business. All non-urgent work scheduled shall be submitted to and approved by the Contracting Officer's

Representative prior to commencement.

5.2.2 Service Call Documentation:

Documentation shall be submitted to the COR at the conclusion of each service call type. Contractor shall provide a written report summarizing the condition of the elevator or wheelchair lift at the time of arrival and identify all corrective actions taken. The Contractor shall provide a breakout of labor and materials and will identify service call start and stop times. Repair/replacement components and materials will require a supporting receipt to accompany the invoice.

5.2.3 Invoicing for Service Calls: Invoicing for service call work will be in accordance with the terms and conditions of the contract and pricing schedule and shall occur within seven (7) calendar days after work has been completed and documented. Each service call shall be invoiced separately, and the invoice shall be supported with all necessary receipts for time and materials.

5.3 ANNUAL INSPECTIONS

5.3.1 General: An annual inspection of each piece of equipment identified in Section 4.0 – COVERED

EQUIPMENT, is required. The contractor shall be responsible for the scheduling and fees for annual certificate inspections of the seven elevators and two wheelchair lifts by an independent Qualified

Elevator Inspector (Q.E.I.) who holds a current certification under the ASME Q.E.I.-1 standards or equivalent qualification.

5.3.2 Recording and Maintenance of Inspection Records: All annual inspections will include a follow up report and certificate of inspection that will be provided to the Contracting Officer (CO) and the

Contracting Officer’s Representative (COR) within seven (7) calendar days of the completion of the inspection. Additionally, the Contractor shall keep records in a computerized format so that a database of information can be kept on each inspection and be available to the government upon request.

5.3.3 Scheduling of Inspections: Contractor shall provide at least a seven (7) calendar day notice to the

COR, together with a proposed alternate date, should it become necessary for any reason to reschedule the

Annual Inspection.

6.0 PERSONNEL REQUIREMENTS

Due to the requirement to obtain and display a NPS Park ID badge, the contractor shall provide service by identifying one primary trained and licensed Journeyman Elevator Mechanic that will perform all work pertaining to this contract. In addition to the primary mechanic, the contractor can identify two additional back-up elevator mechanics to fill in for the primary mechanic when the primary is not available.

Where applicable, the government understands that the services of an Elevator Mechanic Helper may be required. When there is a repair needed that requires more than the mechanic, the company shall identify the helper(s) needed to accomplish that work. The helper(s) will be placed on the daily security list, by the

COR, and they will be subject to a daily visitor security process.

The contractor shall provide a listing of all employees proposed to be utilized during the performance of the work, together with evidence of their licensure in their respective trades where applicable. See section

3.3 Personnel Access for additional information with regard to badging requirements.

6.1 Licensing

In absence of any licensing requirement by state or local jurisdictions, the contractor shall certify, in writing, to the CO or their designee that the elevator personnel involved in the performance of this contract are competent.

6.2 Journeyman Elevator Mechanic(s)

The Elevator Mechanic(s) engaged in the performance of this contract must be of journeyman status as recognized by the industry and be licensed by the state, local authority, and or the city local authority in those trades, crafts or professions which require licensing by those jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed. A copy of the licenses for each employee shall be furnished at time of quote. At a minimum, each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators and equipment of equal make and type of elevator(s) and wheelchair lifts being serviced. A detailed resume demonstrating this experience shall be submitted to the CO and the COR for approval prior to the assignment of any new mechanic. Both new and replacement mechanics must meet these qualification standards.

6.3 Elevator Mechanic Helper(s)

The Elevator Mechanic Helper qualifications are determined by state, local and/or city requirements. In absence of any licensing requirement by state or local jurisdictions, the contractor shall certify, in writing, to the CO or their designee that the elevator personnel involved in the performance of this contract are competent.

7.0 GOVERNMENT FURNISHED RESOURCES

7.1. Utilities: Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor’s responsibility.

7.2 Elevator Control Key: Keys for elevator work access will be provided by the Government escort.

The Contractor or Contractor’s employees are prohibited from opening any unauthorized areas.

8.0 CONTRACTOR FURNISHED RESOURCES

The Contractor shall furnish all labor, training, supplies, parts, tools, equipment and materials necessary to perform cleaning, maintenance, and repairs to all elevators and related equipment and systems necessary to support their effective, efficient and safe operation in their current locations. All parts shall meet all federal, state and industry standards.

All lubricants, oils, greases, rope preservatives and cleaning materials are to be furnished by the

Contractor. All shall meet all federal, state and industry standards for use on the specific equipment used in the current environments. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer.

8.1 Parts and Materials: The Contractor shall be responsible to furnish the following parts and supplies:

all replaceable type contacts, contact insulators, contact springs, copper braids, all oils and greases, and cleaning materials. Unless previously approved by the COR, all spare parts will be carried in Contractor service vehicles or on the Contractor. All parts and materials shall be invoiced under the materials line item.

8.2 Component Replacement: When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency).

Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with.

8.3 Warranty of Materials and Services: All materials provided, and services performed under this contract shall be free from defects and conform to ASME A17.1. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The CO or COR will give written notice of any defect or nonconformance within 120 days from the date of acceptance by the

Government.

9.0 RESTRICTIONS

9.1 Waste/Debris Disposal: The contractor shall provide covered storage for all debris and other trash and dispose of all trash off-site at the end of each working day. No contractor generated waste and debris may be disposed of in National Park Service trash receptacles or containers.

9.2. Personnel Conduct:

No physical contact with historic artifacts is permitted without the approval of the COR.

No food, liquids, or tobacco products shall be permitted inside any of the SOLNM facilities without the approval of the COR. The COR or any representative of the NPS will direct the contractor on where he or she can have food, liquid, or tobacco products.

No active listening devices such as radios, iPods, etc. shall be permitted at any of the SOLNM facilities.

This includes devices using ear buds.

10.0 ALTERATION/DAMAGE TO PROPERTY

All work shall be completed in such a way as to create no damage and to protect the surrounding property, collections, fabric etc. No mechanic at any time shall be permitted to drill, nail, screw, remove etc. any piece or pieces of the historic character. The historic character is defined as the sum of all visual aspects, features, materials, and spaces associated with a property's history. The mechanic shall ask the

COR for clarification if the need arises.

In the event damage occurs during the performance of this contract, the contractor shall be responsible for any costs associated with repair.

11. Government Holidays are as follows: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s

Day, Thanksgiving Day, and Christmas Day; the preceding Friday when one of the above holidays falls on a Saturday; the following Monday when one of the above holidays falls on a Sunday. Service under this contract is only excluded on Thanksgiving Day and Christmas Day when the park is closed to the public.

12. DELIVERABLES TABLE

Section Description Date Due To Whom Format

PWS 3.1 Staff Boat

Schedule

Time of Award The Contractor Electronic

PWS 3.3.1.2 USPP ID Card

Application

(Attachment 2)

Time of Award COR/USPP Electronic PDF or hard copy

PWS 3.3.1.4 USPP ID Card Upon Approval by

USPP

Contractor employee

ID Badge

PWS 3.3.1.8 Surrender of

USPP issued ID cards

At time of employee termination

COR The original ID card

PWS 5.1.1 Monthly completed PM report

Prior to submission of monthly invoice

COR Electronic

PWS 5.1.2.1 Monthly PM schedule

At time of award COR Electronic

PWS 5.2.1 Central Office

24/7 emergency contact phone number

At time of award COR Electronic

PWS 5.2.2 Service Call documentation

At completion of repair

COR Electronic or Hard

Copy

PWS 5.3.2 Annual Inspection documentation

Within 7 days of inspection completion

CO and COR Electronic or Hard

Copy

PWS 6.0 Contractor

Employee List

(w/certifications and licensure)

At time of award and any time a change is required

COR Electronic

13. ATTACHMENTS

Attachment 1 – Pricing Schedule

Attachment 2 – USPP Identification Card Application and Background Check Request

Attachment 3 (incorporated via hyperlink) – SCA WD 2015-4187, Rev 18 (07/21/2021) (New York) https://sam.gov/wage-determination/2015-4187/18

Attachment 4 (incorporated via hyperlink) – SCA WD 2015- 4185, Rev 17 (07/20/2021) New Jersey) https://sam.gov/wage-determination/2015/4185/17

EVALUATION METHODOLOGY

Informal Source Selection Procedures will be utilized, and a Technical Evaluation Panel will be convened. An RFQ will be issued IAW FAR Part 13 Simplified Acquisition Procedures and the streamlined solicitation and evaluation procedures allowed in FAR Part 12.6. The Government will award a contract based on the quote that represents the best value to the Government considering price and non-price factors that meet the Government's needs. Best value is defined as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Subjective judgment against objective criteria is implicit in the evaluation process. The

Government may award to other than the lowest priced Offerors or other than the highest qualitative rated

Offerors.

Source Selection criteria will be utilized to select a contractor whose quote meets the government's requirements, demonstrating that they have the necessary expertise and positive relevant performance record which gives the government confidence that the contractor will satisfactorily perform the required services at a fair and reasonable price. The successful offeror must meet the Government's technical requirements and all requirements within the statement of work. The factors below are in descending order of importance and when combined, technical and past performance is more important than price. In their technical quote, offerors must demonstrate to the Government that they meet the necessary factors:

1. Technical Capability (NTE 5 pages):

a. Vendor shall demonstrate a full understanding of the maintenance requirements in the Statement of

Work (SOW) and how those requirements will be met during the identified period(s) of performance.

b. Vendor shall demonstrate a full understanding of non-routine response requirements in the SOW and illustrate how those requirements will be addressed in accordance with the applicable response requirements.

2. Key Personnel (Journeyman Elevator Repair Person) Qualifications:

a. Vendor shall demonstrate, via the submission of resumes, that proposed Journeyman Elevator repair personnel retain sufficient technical experience and qualifications to perform the tasks outlined in the

SOW. Resumes shall not exceed 2 pages each and shall only be provided for the personnel being proposed in accordance with the SOW requirements. Resumes shall demonstrate an understanding of comprehensive elevator inspection procedures, the ability to diagnose and troubleshoot elevator and wheelchair lift issues, and the ability to make the necessary repairs across a broad range of machine manufacturers.

b. Vendor shall supply all applicable, and appropriate, certificates and licenses for the proposed key personnel.

https://sam.gov/wage-determination/2015-4187/18 https://sam.gov/wage-determination/2015/4185/17

3. Relevant Past Performance (NTE 3 pages):

a. An evaluation of offeror’s past performance information will be conducted subsequent to the technical evaluation. The offeror must have demonstrated successful completion of contracts of similar size, scope and complexity to that outlined in the SOW. Preference will be given to quotes that demonstrate past performance on a variety of similar equipment.

b. The Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror’s likelihood of success in performing the acquisition requirements as indicated by that offeror’s record of past performance.

c. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror’s performance on a list of contracts, but rather the product of subjective judgement by the Government after it considers all available and relevant information.

d. When assessing performance risks, the Government will focus on the past performance of the offeror as it relates to all acquisition requirements, such as: 1) the offeror’s record of performing according to specifications, including standards of good workmanship; 2) the offeror’s record of controlling and forecasting costs; 3) the offeror’s adherence to contract schedules including the administrative aspects of performance; 4) the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and 5) the offeror’s business-like concern for the interest of the customer.

e. The Government will consider the currency and relevance of the information, sources of the information, context of the data and general trends in the offeror’s performance. The lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the offeror.

Note: Contractors submitting offers without past performance will receive a neutral rating.

f. Offerors shall provide evidence of comparable past work including a minimum of three years of experience performing routine elevator and wheelchair lift maintenance and responding to and performing non-routine emergency and non-emergency repairs. Work shall demonstrate a similar complexity of working with equipment manufactured by a broad array of manufacturers.

Note: Listing completed projects does not address this criterion. A narrative that articulates past experience and description of successful completion of deliveries should be discussed.

When evaluating quotes against the stated source selection factors, the relative strengths, deficiencies, significant weaknesses, and risks supporting the quote evaluation will be considered and documented in the contract file and selection reports. In the evaluation, all non-price factors, when combined, are approximately equal to price.

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS (OCT 2018)

Alternate I (Nov 2021). When a time-and-materials or labor-hour contract is contemplated, substitute the following paragraphs (a), (e), (i), (l), and (m) for those in the basic clause.

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the

Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the

Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the

Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit.

Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the

Government), the Government may-

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the

Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(i) Fraud, lack of good faith, or willful misconduct on the part of the

Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor’s employees selected or retained by the Contractor after any of the Contractor’s managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause-

(i) "Direct materials" means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

https://www.acquisition.gov/far/52.202-1#FAR_52_202_1

(ii) "Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) "Materials" means-

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: N/A; and

(E) Indirect costs specifically provided for in this clause.

(iv) "Subcontract" means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting

Officer:

(i) Hourly rate.

https://www.acquisition.gov/far/subpart-2.1#FAR_Subpart_2_1

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed.

Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the

Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the

Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting

Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the

Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the-https://www.acquisition.gov/far/2.101#FAR_2_101

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the

Contractor’s payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall-

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: None.

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0.

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the

Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate…