Attachment_3_-_Questions_and_Answers_0001.pdf

Questions & Answers

Question 1: In terms of providing Past Performance in our response, is there a suggested format for the references? Would you like us to write narrative project descriptions or provide the references only?

Answer 1: A one page project sheet with a reference will work

Question 2: Would you consider sharing the GEWA accessioning policy so that we can review and structure our response accordingly?

Answer 2: See Below, but they don't actually need to accession materials. Just help organize and prep them. The park will accession.

Question 3: Are the photographs and negatives included in the box count? If not, can you provide an estimated number/quantity?

Answer 3: Yes, probably less then one standard-sized box

Question 4: Should collection photography be reference or professional?

Answer 4: Reference

Question 5: We understand that the park can provide housing. Can you describe the housing logistics? How many people does the house comfortably sleep? How many bathrooms?

Answer 5: The park has two different places for housing. One is a 1930's home that is fully furnished. Two bedroom/two bath. Sleeps 4. We also have a fully furnished apartment that can sleep 2 but is best for 1 person.

GEWA accessioning policy

Resource Management Records in the Archival Collections at GEWA

Resource Management Records (RMR) document the management of natural and cultural resources, and park lands which must be preserved in perpetuity. Using professional discretion, knowledge of park resource management, and working with an NPS archivist (park, regional office, WASO), determine how they support the management of the resources, and if they are active records. Associated records are Resource Management Records that document and provide context for museum objects, specimens, and samples. Some associated records are specifically mandated by laws and regulations that govern how we manage archeological, biological, and paleontological collections.

For archeology: Archaeological Resources Protection Act (ARPA), specific reference to retention of associated records found here: US Code Title 16, 470cc. And 36 CFR 79 which are regulations associated with undertakings associated with the Antiquities Act, Reservoir Salvage Act, the National Historic Preservation Act, and ARPA.

For biology: Management Policies 2006 (nps.gov) and 36 CFR 2.5

For paleontology: 16 USC 470aaa-1: Management (house.gov) Resource Management Records (RMR) are federal records subject to the Federal Records Act (FRA), Freedom of Information Act (FOIA), or other laws governing federal records access. Although records created by government employees are in the public domain, records within the park archives created by others may be subject to copyright or other legal restrictions. A compelling reason would be needed to accept copyrighted formats.

At this time, the park has:

George Washington Birthplace National Monument Resource Management Records, 1878- 2007 (91 archival boxes)

Mandated Collections: Records associated with collections made through permitted activities associated with ARPA, and Paleontology Resources Preservation Act of 2009 (PRPA) are mandated by these laws to be retained.

Should be Acquired: Resource management and lands records should be acquired regardless of format. Additional information to reflect known gaps in the RMR (including associated records) already in the collection should also be considered. These may include research permit deliverables, inactive records in park natural or cultural resources program offices, records related to park land ownership, easements, or minerals management, and data and other project records from specific park resource management projects that may not be issued permits.>

May be Acquired: The NPS Service-wide Record Schedule (SRS) and the NPS Records and Electronic Information Management (REIM Guide) identify additional records that have enduring value to both the NPS and NARA. These records are not RMR or archives, but a very small set of park records related to protection and safety, wildfire management, park facilities management.

Not to be Acquired: Museum records including but not limited to accession book, accession files, catalog records and databases, catalog folders, annual inventories, images/scans documenting objects/specimens, and object conservation condition and treatment reports must be permanently retained but are not accessioned into the collection.