B08 - Attachment #7 - Vendor Requirements Checklist.xlsx

XLSX spreadsheet 75 KB Posted Jan 2, 2020

Attached to: Enterprise Digital Evidence Management System (DEM Federal contract opportunity
Solicitation number: 140P3020R0002
Issued by: Department of the Interior National Park Service National Office

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Written by GovTribe AI · Dec 29, 2023

This document contains a vendor requirements checklist for a body-worn camera (BWC) request for information (RFI) from the Department of the Interior (DOI). The checklist specifies DOI requirements for BWC general specifications including physical dimensions, weight, mounting options, recording capacity, operating conditions, and video optics specifications such as resolution, field of view, color recording, and low-light capability. Requirements are marked as standard functionality, modifications required for commercial or custom configurations, third party software, or cannot be met. Vendors must indicate their response and status for each requirement as acceptable or not acceptable.

The related federal contract opportunity is a solicitation from the National Park Service National Office for an enterprise digital evidence management system to manage digital evidence including body-worn camera footage. The solicitation number, agency, and opportunity type are provided.

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Other files for this federal contract opportunity

Other files attached to Enterprise Digital Evidence Management System (DEM, newest first.
File	Type	Posted
B08 - Attachment #6 - DEMS Statement of Requirements v.10 (20191008).docx	DOCX document	Jan 2, 2020
B08 - Attachment #3 - Client Authorization Letter.docx	DOCX document	Jan 2, 2020
B08 - Attachment #5 - Past Performance Questionnaire.docx	DOCX document	Jan 2, 2020
B08 - Attachment #4 - Bid Schedule & Bid Form v1.2.xlsx	XLSX spreadsheet	Jan 2, 2020
Sol_140P3020R0002.pdf	PDF	Jan 2, 2020
B08 - Attachment #1 - Deployment Schedule (Facts Sheet).docx	DOCX document	Jan 2, 2020
B08 - Attachment #2 - Past Performance (Facts Sheet).docx	DOCX document	Jan 2, 2020

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Sheet1

Vendor Requirements Checklist

Company Name:	** Vendor Status Codes:
Address:	o SF: Standard Functionality
Phone Number:	o NR: Provided in Next Release
Website:	o MD-1: Modification Required (for commercial configuration)
Primary Point of Contact name:	o MD-2: Modification Required (for DOI customization)
Contact Information:	o RQ: Provided through a Reporting or Query Tool
Years in business:	o TP: Third Party Software Required
Number and type of customers:	o NA: Cannot Meet Requirement
Serve federal agencies / departments?

Body-Worn Camera (BWC)
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC General
2.a	Name and model number
2.a.i	Physical Dimensions
2.a.i.1	Color	Black
2.a.ii	Weight (oz.)
2.a.iii	Mounting Options	Require multiple mounting options; accommodate uniformed officers, plain-clothed officers, and tactical field situations; include lapel, shoulder, eyeglasses, cap, helmet, holster, button shirt, zipper shirt, utility belt, etc.
2.a.iv	Ability to mount on vehicle dashboard
2.a.vi	Recording capacity	Minimum of 16 GB internal/integrated memory
2.a.vii	Operating conditions or limitations	Devices shall be rain, wind, fluid resistance. Able to operate in temperatures ranging from -10 F to 120 F, be dust and dirt resistant, lens scratch resistant and the device must meet a 6-foot drop test requirement. In addition, the device shall be conducted energy device resistant.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Video Optics
2.b.i	Maximum video resolution	Minimum video graphics array (VGA) resolution (640 x 480 pixels).
2.b.ii	Field of view	142-degree field of view
2.b.ii.1	Color vs black and white recording	Full color
2.b.iii	Lux rating	low light capability of <= .I lux
2.b.iv	Night mode / Low-light format
2.b.v	Recording speed	30 fps
2.b.vi	Recording format	Ability to package and export any file in its original format, as well as a standard format
		Ability to encrypt and validate the integrity of the media file from the device at the time of upload, and retain the raw, unaltered media throughout the transmission and storage of the file
2.b.vii	Recording time under default resolution setting	Minimum 18 hours of recording time under default resolution setting
2.b.viii	Ability to capture still photos	Ability to print photos and reports to a local printer
2.b.ix	Ability to embed date / time stamp on recorded video	Video/audio files shall be tagged with date/time
2.b.x	Pre-event recording feature	Minimum of 30 second pre-event recording configurable up to 2 minutes
2.b.xi	Event marking capability	Ability to tag, categorize, annotate, and mark for later any file.
2.b.xii	Wireless capabilities for communication	Bluetooth capability is preferred.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Audio
2.c.i	Microphone feaure	Camera must have audio recording capability.
2.c.ii	Microphone sensitivity
2.c.iii	Audio format
2.c.iv	Default police radio interface for BWC
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Data Upload
2.d.i	Single device vs multiple upload docking station
2.d.i.1	Docking requirements	Enable use of standardized docking stations for automatic and unattended upload of files
		Provide secured docking stations and/or devices to manage the seamless upload of files to the database during the officer’s off-duty hours between shifts
2.d.ii	Data transfer method	Ability to select / drag / copy / paste files from a computer or other device into the system upload queue
2.d.iii	Manual vs. automatic upload	Manual upload is required.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Battery Information
2.e.i	Battery type; internal or removable
2.e.ii	Recording duration	Minimum 5 hours of record time
2.e.iii	Battery standby duration	Initial standby battery life of 12 hours without recharging or additional batteries
2.e.iv	Batter charge time	Recharge in less than 8-10 hours
2.e.v	Battery lifetime until replacement
2.e.vi	Battery replacement procedure
2.e.vii	Availability of supplemental charger for emergency battery charging	Multiple charging capabilities to include docking station and USB cable
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC GPS
2.f.i	GPS capability	GPS capability is preferred.
2.f.i.1	Embedded GPS coordinates in recorded video
2.f.ii	Alternative geolocation methods
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Consumer Testing Results
2.g.i.1	Drop test results	Meet 6-foot drop test requirement
2.g.i.2	Dust instrusion / water resistance rating	Dust and dirt resistant
2.g.i.3	Ruggedized	Devices shall be rain, wind, fluid resistance
2.g.i.4	Pressure / depth
2.g.i.6	Vibrations
2.g.i.7	Temperature ranges	-10 F to 120 F
2.g.ii	Other environmental testing	Lens scratch resistant
2.g.ii.1	Specify tests, pass / fail results and ratings received
2.g.iii	Manufacturer's estimated lifetime of device
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Safeguards
2.h.i	Privacy safeguards or features	Access to the system will be role-and permissions-based, as well as unit-or group-based
		System software must recognize a device and associate the device with the officers assigned to the device
		Roles, permissions, and units are pre-defined, and easily assigned by system
		Users can have multiple roles and units within the system
		Access to individual folders, files, or parts of files can be further secured (hidden) by users using access control features
2.h.i.1	Remote viewing	Ability to stream video for viewing without download
2.h.i.2	Remote activation / deactivation
2.h.i.4	Auto-activation	Must have auto-activation recording capability
2.h.ii	Safeguards for cyber security, unintentional disassembly, etc.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Regulatory
2.i.i	Federal requirements	Compliant with Criminal Justice Information Services (CJIS) requirements

2.i.ii	Regulatory and Compliance safety requirements
2.i.iii	Radiation safety standards
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
BWC Warranty and Maintenance Plans
2.j.i	Length of warranty (in months)	Camera equipment must have a five (5) – year warranty
		Vendor shall warrant the operation of all equipment, software and hardware products for 12 months from date of acceptance at no additional cost
2.j.ii	Availability of optional extended warranties (include duration and cost)
2.j.iii	Availability of extended maintenance plans (include duration and cost)
Data Management Software and Cloud Storage
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Data Mangement
3.a.i	Searching capabilities	Provide for tracking and notifications of tasks through standard and customized workflows
		Ability to conduct searches by: Name or partial name; incident # or type; crime type; location; unit; device; date range
3.a.ii	Categorizing capabilities	To include: Date / time stamp; officer; unit; bureau; incident #; external file # (docket or case #); subject name(s)
3.a.iii	Tagging capabilities	Provide mobile app technology for upload, tagging, and basic operational functions
		Automated or manual tagging of associated: Officer; Unit; Incident #; Evidence; Sensitive / Secure
		Ability to download a watermarked, read-only copy to an encrypted drive
		Ability to maintain and export audit trails per file
3.a.iv	Archiving and file retention	Provide for secure long-term or permanent archival of specific files which retains file integrity and all important metadata associated with the file
		Data requiring storage beyond a 30-90 day retention period is ~10%
		Ability to set schedules for automatic purge dates, archival and deletion, with notifications prior to action taken
3.a.iv.1	Disaster recovery and backup	Provide for disaster recovery, disaster recovery planning, and disaster recovery testing
		Must have one secondary hosting facility, with failover, in the event that the primary hosting facility fails or is not operational via the internet
		Backup redundancy must be immediately accessible by the same user interface as the operational system; if this is not the case, restoration to an active database must be achievable within 24 hours.
		Ability to restore archived files into the active database
3.a.v	Data saved on or offsite	All primary servers and / or failover sites shall be located in the United States
		Provide separate and secure backup of all data stored in the operational system
3.a.v.1	if saved offsite, speciifc data accessibility and storage costs	Provide for 24-48 hour retrieval of files, if archived off-site
3.a.v.2	Vido data storage (local vs. cloud)	A cloud-based, SaaS solution is required
3.a.v.3	Vido data storage capacity	Scalable to increasing demands by bureau, and increasing number of bureaus and offices
		Support up to 3,000 current users and 500 simultaneous users
		Ability to upload a minimum of 800 videos simultaneously
3.a.v.4	Capability to accommodate multiple site installations	Configurable software, flexible to enable both standardized requirements across the Department, and unique requirements within the Department’s various bureaus and programs
3.a.vi	Export capabilities	Web-based and accessible from any web-enabled computer, laptop, or handheld device
		Provides locally installed software, browser plug-in, or other technology to facilitate the file transfer of large files sites with poor connectivity; software that can be installed on any machine or device is preferred
		Does not require a client installation for the upload, download, access, copy, or share of media
3.a.vi.1	Traceability feature that shows which user exported the data; support chain of custody requirements	Storage system should also have a record of who accesses video data, when, and for what purpose, including a built-in audit trail, thus helping to preserve the chain of custody.
3.a.vii	Redacting / editing capabilities	Ability for basic file manipulation to include: Cut & paste; crop; zoom; 360 degree & 3D rotation; filter; enhance; light; opacity; black & white
		Export files to Adobe, Photoshop, and Premier
3.a.x	User management and role-based access levels	Access to the system will be role-and permissions-based, as well as unit-or group-based.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Video Analytics
3.b.ii	Types of reports built into software	To include: Audit reports to support chain of custody; evidence log; case file; property inventory
3.b.ii.4	Customization of reports	Allows users to customize reports
3.b.iii	Facial recognition capabilities
3.b.iv	Weapons detection capabilities
3.b.v	Other analytical capabilities
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Video Security and Authentication
3.c.i	Compatibility of BWC video output with existing video management software for reviewing and recording	Through an API, interoperable to interface and automatically sync with the DOI’s IMARS and allow linking from the Department’s law enforcement records system into the media management system
		Must integrate with Bisonconnect, Gmail, Outlook, others
3.c.ii	File integrity check to ensure authenticity	Provide account-based, unique user, two-factor authentication
		Ability to work on and share a copy of the record in the system, without touching or risking integrity of the original file
		Ability for users to contact points of contact through the system to request permission to view
3.c.iii	Data protection mechanism while in transit and during storage	The data storage system should include protections against tampering with the data prior to downloading
3.c.iv	Software updates	Camera equipment shall come with upgrades at 30 months and at 60 months, (or other identified periods) at no extra cost to DOI

In-Vehicle Camera
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera General
4.a	Name and model number
4.a.i	Physical Dimensions
4.a.ii	Weight (oz.)
4.a.iii	Mounting Options
4.a.iii.1	Accessories needed for mounting
4.a.v	LCD display
4.a.vi	Recording capacity	Minimum 12 hours recording capacity.
4.a.viii	Temperature ranges	In-vehicle camera systems, to include battery and power units, should be capable of operating and being stored safely in extreme temperatures ranging from 0 F to 110 F. Systems should also be resistant to dust, dirt, and moisture.
4.a.ix	Manufacturer's estimated lifetime of device
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Video Optics
4.b.i	Maximum video resolution	Video resolution: 1080P
4.b.ii	Field of view	Must possess a minimum 120-degree field of view with both front and rear cameras.
4.b.ii.1	Color vs black and white recording	The video image shall be in full color.
4.b.iii	Lux rating	The camera shall have low light capability of <= .1 lux.
4.b.iv	Night mode / format	Night recording capability is preferred. Infrared capability is preferred.
4.b.iv.1	Infrared (front and back)	Infrared capability is preferred.
4.b.v	Recording speed	Minimum recording speed of 30 fps.
4.b.v.1	Recording format	Ability to securely upload a file from any connected device, in any common file format (nonproprietary), without alteration. Ability to package and export any file in its original format, as well as a standard format.
4.b.vii	Recording time under default resolution setting	Minimum 18 hours of recording time under default resolution setting.
4.b.viii	Ability to capture still photos	Ability to capture still photos.
4.b.ix	Ability to embed date / time stamp on recorded video	Video/audio files shall be tagged with date/time.
4.b.ix.1	Ability to authenticate and validate date / time stamp integrity	Automated time/date stamping of video and automated or manual tagging of associated:

Officer Unit Incident number Evidence Sensitive/Secure

4.b.x	Pre-event recording feature	Possess a minimum 30 second pre-event recording feature (preferred).
4.b.xi	Event marking capability	Ability to tag, categorize, annotate, and mark for later any file.
4.b.xii	Wireless capabilities for communication	Possess Wi-Fi capability.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Audio
4.c.i	Microphone feaure	Must possess audio recording capability. Internal microphone is preferred.
4.c.ii	Microphone sensitivity
4.c.iii	Audio format
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Data Upload
4.d.i	File encryption	Ability to encrypt and validate the integrity of the media file from the device at the time of upload, and retain the raw, unaltered media throughout the transmission and storage of the file.
4.d.ii	Data transfer method
4.d.iii	Manual vs. automatic upload	Ability to securely upload a file from any connected device, in any common file format (nonproprietary), without alteration.
4.d.iv	Wi-Fi	Possess Wi-Fi capability.
4.d.v	Bluetooth	Bluetooth capability is preferred.
4.d.vi	Main processor
4.d.vii	Memory card	There shall be a minimum of 16 GB internal/integrated memory.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Power Source
4.e.i	Power source	Must operate under internal vehicle power.
4.e.ii	Backup battery	Camera must have a minimum of 2 hour backup battery time.
4.e.iii	Recording duration	Minimum 12 hours recording capacity. Minimum 18 hours of recording time under default resolution setting.
4.e.v	Batter charge time	Full battery recharge time must be 12 hours or less.
4.e.vi	Battery lifetime until replacement
4.e.vii	Battery replacement procedure
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera GPS
4.f.i	GPS Availability	Camera should have GPS capability with the ability to embed GPS coordinates in recorded video.
4.f.ii	Alternative geolocation methods
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Activation
4.g.i.1	Manual	Manual activation is required.
4.g.i.2	Emergency lights	Preferred
4.g.i.3	Speed setting	Preferred
4.g.i.4	G-force reading	Preferred
4.g.ii	BWC-In Vehicle Camera Integration	Integration capability with officer BWC is preferred.
4.g.ii.1	BWC activated by vehicle camera trigger	Preferred
4.g.ii.2	Vehicle camera activated by BWC trigger	Preferred
4.g.ii.3	Range BWC-vehicle camera interaction	Preferred BWC - in-vehicle camera interaction range is 50 feet or greater.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Safeguards
4.h.i	Privacy safeguards or features
4.h.i.1	Remote viewing	Ability to stream video for viewing without download
4.h.i.4	Auto-activation	Must have auto-activation recording capability
4.h.ii	Safeguards for cyber security, unintentional disassembly, etc.
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Regulatory
4.i.i	Federal requirements	Compliant with Criminal Justice Information Services (CJIS) requirements

4.i.iv	Radiation safety standards
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Vehicle Camera Warranty and Maintenance Plans
4.j.i	Length of warranty (in months)	Must have a 1 year warranty.
4.j.ii	Optional extended warranties (include duration and cost)
4.j.iii	Availability of extended maintenance plans (include duration and cost)

Additional Information
RFI	Specification	DOI Requirement	Vendor Response	Vendor Status	Acceptable / Not Acceptable
Additional Survey Questions
5.e	Availability of evidence management software and digital storage capability	System availability must be 24 hours a day, 7 days a week, 365 days a year with a minimum of 97.9% up time
5.f	Training requirements	Provide necessary training materials and user manuals
5.h	Ease of use	Record activate/deactivate as needed with a single switch/button
5.i	Additional requirements	Capability or option to view, categorize and annotate the recorded video on scene.
		Ability for non-technical users to upload, tag, view, search and share files in the system with limited or no training
	BWC Requirements		** Vendor Status Codes:
	% Meets "Acceptable" Criteria		o SF: Standard Functionality
0	0%		o NR: Provided in Next Release
	Data Management Requirements		o MD-1: Modification Required (for commercial configuration)
	% Meets "Acceptable" Criteria		o MD-2: Modification Required (for DOI customization)
0	0%		o RQ: Provided through a Reporting or Query Tool
	In-Vehicle Requirements		o TP: Third Party Software Required
	% Meets "Acceptable" Criteria		o NA: Cannot Meet Requirement
0	0%

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File details come from the government source that posted it. Updated Jan 2, 2020.