B08 - Attachment #3 - Client Authorization Letter.docx

RFP ATTACHMENT #3

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government TEP in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume requesting/authorizing them to verbally complete a Present/Past Performance Questionnaire when contacted via telephone by the Government. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the National Park Service (NPS), Request for Proposal (RFP) ____________________ for the procurement of the Digital Evidence Management System (DEMS).

As you know, an offeror’s past performance has become an element of increased emphasis in thNPS acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the DEMS be contacted, and that their participation in the validation process be requested. We therefore respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Specialist. Email may be used to transmit such information. Emails should include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Email to: ronald_hilliard@nps.gov.