1C_sign_in_Sheet_0003.pdf

Pre-proposal Conference/Site Visit July 9th, 2025

Construct New Housing at Harden Farms (Phase 1C)

ACAD 309000

Solicitation Number 140P2025R0032

Request for Proposals No.1443N5010070901

INTRODUCTIONS

• NPS ACAD Staff

• Tony Jasper Contracting

Officer - NPS Denver Service Center

• Maggie Foley, Project Specialist – NPS DSC

• Participants

TODAY’S GOAL

• Provide offerors an opportunity to gain a better understanding of the project and the proposal submission/evaluation process.

• Provide potential offerors an opportunity for a thorough site investigation, in order to better understand some of the logistical constraints of the project.

• Questions are encouraged.

Questions shall be asked in the open for the entire group to hear.

Please no side-bar conversations.

Questions that can not be answered today will be answered via a solicitation amendment.

Agenda 8:30-9:30 – Meeting at Park Headquarters for a project overview, introduction.

9:30-10:30 – Meeting at the Harden Farm site

PROJECT BACKGROUND

This project includes the PMIS number (important for tracking)

– ACAD 309000

– See project specifications (Section 01 27 00 – Definition of

Contract Line Items) for detailed breakdown of CLINs

PROJECT BACKGROUND

Funding for this project is through multiple funding sources (HIP, Centennial, FOA, NPF)

The overall project will construct 8 new multifamily structures, associated site work, and reservice 2 existing structures

Phase 1c (green hatch) – Consists of the following: Two 6-plex (1-bedroom, 1-bath) units, two 8-bedroom dorms, and associated site and utility improvements

Note: Phase 1a and 1b – are currently under construction

PROJECT SCOPE

• Phase 1c will construct 4 multifamily employee housing units.

• Generally, the sites will require the following types of work (see specifications/dwgs for site-specific requirements):

– Erosion controls

– Utility removal, abandonment, and/or cut & cap

– New adjacent parking

– New site utilities

– Misc. other site work tasks

BATS

Presence of Federal and/or State listed bats has been observed or detected at multiple sites across the project area.

In coordination with USFWS, and in an effort to minimize disturbance to bat habitat, this project includes timing restrictions on all work at specific locations where bat presence has been confirmed.

Tree removal will be limited to prior to April 15 and after October 31) More information about bats can be found in spec section 01 11 00 1.7.I. (Special Construction Requirements).

Northern Long-eared Bat

NPS SENSITIVE SITE

• Contractor shall notify the CO at least 2 weeks in advance of any site work.

SOLICITATION KEY POINTS

• Released to SAM.gov on June 4th

• Procurement is being conducted as a Total Small Business

Set-Aside under NAICS code 236116.

• Period of Performance 540 calendar days after NTP

• One Firm-Fixed-Price contract will be awarded

• Source selection will be made using Best Value/Tradeoff method (see FAR 15.101-1)

CLIN STRUCTURE

Note that the scope is all base, no options are included, and offerors should carry $25K for CLIN 006

Key Solicitation Clauses

• Special Requirement 1 - Key Personnel

– PM, Superintendent, QC Manager and Safety Manager – no substitutions for first 120 days)

• Liquidated Damages ($1,501/day)

• Davis Bacon Wage Requirements apply – see Attachment 3

PROPOSAL INSTRUCTIONS

• Please read Section L thoroughly

• Email submissions to CO/CS on or before 5pm ET, July 18th, 2025

– Tony_Jasper@nps.gov, john_kotchian@nps.gov and CS_DSC_Proposal_Submission@nps.gov

• Make sure you verify receipt from NPS

• Pay attention to detailed page limitation requirements (10 page max technical approach, 4 page max schedule narrative)

• Offer Guarantee/Bid Bond is required – valid for 90 days

• Please submit your proposal as two separate pdf files – Volume 1:

Technical; Volume 2: Price

PROPOSAL EVALUATION

Basis of Award

• Evaluation process is explained in Section M

• The Contracting Officer (CO) will award a contract to the offeror who submits a proposal that conforms to solicitation requirements; offers fair and reasonable pricing; and provides the best value to the government considering all evaluation factors combined

• The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

• All evaluation factors other than price (Factors 1-5), when combined are approximately equally important to price.

PROPOSAL EVALUATION

Basis of Award (Continued)

• NPS evaluates the technical volume first without knowledge of the offeror’s pricing. Once the evaluation team rates the technical volume, pricing is revealed. The team then determines which proposal offers the overall best value to the Government.

• NPS reserves the right to award a contract without entering into discussions. In the event that NPS chooses to enter into discussions, a competitive range will be established and the process described under FAR 15.306 will be followed.

PROPOSAL CONTENTS (Technical Volume)

• Technical Volume must contain the following five sections pertaining to each evaluation factor. These are listed in descending order of importance

Factor 1 – Project Experience Factor 2 – Technical Approach Factor 3 – Schedule Factor 4 – Key Personnel Factor 5 – Past Performance

PROPOSAL CONTENTS (Technical Volume)

Factor 1 – Project Experience – up to 3 relevant projects in the last 10 years. Use Project Experience Questionnaire form attached to the solicitation

Factor 2 – Technical Approach: 10 page narrative discussing your approach to THIS SPECIFIC PROJECT. Be sure to touch on things like protecting park resources, minimizing impacts to residents, phasing and sequencing.

Factor 3 – Schedule: Gantt Chart format schedule with NTP of June 1, and brief accompanying narrative.

Factor 4 – Key Personnel: Resumes for PM, Superintendent, QC Manager, and Safety Manager.

Factor 5 – Past Performance: PPQs for the 3 projects submitted under Factor 1.

PROPOSAL CONTENTS

Volume 2 – Business and Price Proposal

• Signed SF1442

• Acknowledgement of Solicitation Amendments

• Completed Contract Price Schedule

• Bid Bond

• Section K: Reps & Certs

• General References

• Proposed Substitutions

• Subcontracting Percentage Worksheet (to track required

15% self performance)

REMINDER

• Questions are due to the CO 10 days prior to bid deadline. It is the Offeror’s responsibility to take notes and submit questions in writing by the deadline.

• Submit questions only to Tony_Jasper@nps.gov and john_kotchian@nps.gov

• Email proposals on or before July 18, 2025.

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

QUESTIONS?

Thank you for your time and interest in this project!