B08_140P2018R0054-Att1_CACO_206869B_Specifications_180615.pdf

Cape Cod National Seashore

SOLICITATION NO.:

Upgrade Visitor Access at Herring Cove Beach Project

CACO 206869B

PROJECT SPECIFICATIONS

FINAL

NATIONAL PARK SERVICE

DENVER SERVICE CENTER

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TABLE OF CONTENTS

HERRING COVE BEACH PARKING LOT RELOCATION

Table of Contents

Division 01 – General Requirements

Section Title No. Pages

01 11 00 Summary of Work…………………………………………………………………………………………………………..5 01 26 01 Contract Modification Procedures………………………..……………………………………………………….. 6 01 27 00 Definition of Contract Line Items…………………………………………………………………………………….1 01 31 00 Project Management and Coordination………………………………………………………………………….9 01 32 16 Construction Schedule…………………………………………………………………………………………………….9 01 33 23 Submittal Procedures…………………………………………………………………………………………………….10 01 35 13 22 Archeological Protection…………………………………………………………………………………………………3 01 35 23 Safety Requirements……………………………………………………………………………………………………… 4 01 40 00 Quality Requirements……………………………………………………………………………………………………28 01 42 00 Reference Standards.…………………………………………………………………………………………………… 13 01 50 00 Temporary Facilities and Controls…………………………………………………………………………………..8 01 55 26 Traffic Control…………………………….…………………………………………………………………………………..3 01 57 19 12 Noise & Acoustics Management……………………………………………………………………………………..2 01 57 23 Temporary Storm Water Pollution Prevention………………………………………………………………. 8 01 58 13 Temporary Signage…….…………………………………………………………………………………………………..1 01 73 40 Execution………………………………………………………………………………………………………………………. 7 01 74 19 Construction Waste Management and Disposal……………………………………………………………..9 01 74 19 Appendix A……………………………………………………………………………………………………………………..1 01 74 19 Appendix B……………………………………………………………………………………………………………………..5 01 77 00 Closeout Procedures……………………………………………………………………………………………………… 4 01 78 23 Operation and Maintenance Data…………………………………………………………………………………10

Division 02 – Existing Conditions

02 41 16 Structure Demolition…………………………………………………………………………………………………….. 7

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Division 03 – Concrete

03 30 00 Cast-in-Place Concrete………………………………………….….……………………………………………………16

Division 06 – Wood, Plastics & Composites

06 10 00 Rough Carpentry……..……………………………………………………………………………………………………..4 06 15 33 Wood Patio Decking..……………………………………………………………………………………………………..5

06 16 00 Sheathing………………..…………………………………………………………………………………………………….. 3

Division 07 – Thermal and Moisture Protection

07 21 00 Thermal Insulation………….…………………………………………………………………………………………….. 4 07 46 24 Wood Shingle and Shake Siding…………………………………………………………………………………….. 4 07 92 00 Joint Sealants………………….…………………………………………………………………………………………….. 5

Division 08 – Openings

08 16 14 Fiberglass Exterior Door Systems………………………………………………………………………………….. 5 08 51 13 Aluminum Windows……….…………………………………………………………………………………………….. 5 08 80 00 Glazing………………………………………………………………………………………………………………………….. 8

Division 09 – Finishings

09 91 23 Interior Painting…………………………………………..……………………………………………………………….. 3

09 93 00 Staining and Transparent Finishing……………………………………………………………………………….. 5

Division 13 – Special Construction

13 34 00 Fabricated Pre-Cast Concrete Structures……..………………………………………………………………..10 13 34 00 Attachment A – Vault Toilet Drawings…………..………………………………………………………………..4

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Division 26 – Electrical

26 00 00 Basic Electrical Requirements………..……………………………………………………………………………. 11 26 05 19 Low Voltage Electrical Power Conductors and Cables………………………………………………….. 6 26 05 26 Grounding and Bonding for Electrical Systems…………………………………………………………….. 6

26 05 29 Hangers and Support for Electrical Systems…..…………………………………………………………….. 4 26 05 33.10 Raceways………………………………………………………….………………………………………………………….. 5 26 05 33.20 Boxes and Enclosures……………………………………..…………………………………………………………….. 4 26 05 43 Underground Ducts and Raceways for Electrical Systems……………………………………………..10 26 05 53 Electrical Systems Identification …………………….…………………………………………………………….. 7

26 24 16 Panelboards………………………………………………………………………………………………………………….. 7 26 27 26 Wiring Devices...……………………………………………………………………………………………………………..5 26 41 13 Lighting Protection………………………………………………………………………………………………………….4 26 51 00 Interior and Exterior Lighting………….……………………………………………………………………………….9

Division 27 – Communications

27 10 00 Communications and Security General Requirements...…………………………………………………8

Division 31 - Earthwork

31 10 00 Site Clearing…………………………………………………………………………………………………………………… 4 31 20 00 Earth Moving…………………………………………………………………………………………………………………12

Division 32 – Exterior Improvements

32 11 23 Aggregate Base Course…………………………………………………………………………………………………... 5 32 12 16 Asphalt Paving………………………………………………………………………………………………………………..27 32 17 23 Pavement Markings.………………………………………………………………………………………………………...6 32 31 18 Split Rail Fence……………….………………………………………………………………………………………………...2 32 33 13 Bicycle Rack……………………………………………………………………………………………………………………...2 32 33 50 Beach Accessibility Mat………………………………………………………………………………………………….…4 32 92 00 Planting..…………………………………………………………………………………….………………………………….…9

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Division 33 – Utilities

33 05 26 Tracer Tape………………..…………………………………………………………………………………………………

Appendices

APPENDIX A: Permits APPENDIX B: Geotechnical Report APPENDIX C: Fee Booth Hazmat Laboratory Report

DIVISION

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SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work phases.

3. Work under other contracts.

4. Government Furnished Materials.

5. Contractor use of premises.

6. Public use of site.

7. Occupancy requirements for buildings.

8. Work Restrictions.

9. Special Construction Requirements.

10. Soils Investigation Report.

11. Additional Reports.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Herring Cove Beach, Cape Cod National Seashore (CACO), Provincetown, Massachusetts

B. The Work consists of the following:

1. The project will address accessibility and erosion at Herring Cove. Work will include (1) removal of an existing beach-side asphalt paved parking lot approximately 2400 feet in length; including removal of asphalt debris and jersey barriers that have been deposited on the adjacent beach by storm action, (2) removal of an existing two-lane asphalt paved road approximately 2400 feet in length, (3) construction of a new relocated asphalt paved parking lot approximately 2400 feet in length, (4) construction of a new relocated two-lane asphalt paved road approximately 2400 feet in length, (5) modifications to the existing parking lot access road, (6) construction of a new fee booth, (7) construction of a new vault toilet, and (8) associated regrading and revegetation of the project site. Construction will take place in a sensitive beach environment.

2. The work shall also include traffic control, coordination with the local electrical utility and the National Park Service to decommission the fee booth facility, installation of temporary safety/security facilities, grading, erosion control, and removal/relocation of site fencing.

The work shall include other associated components that are identified specifically in the contract documents.

C. Project will be constructed under a single prime contract.

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1.3 WORK PHASES – Not Applicable.

1.4 CONTRACTOR USE OF SITE

A. General: Contractor shall have full use of the site for construction operations during the construction period within defined Limits of Work. Contractor's use of the site is limited only by the Government's right to perform work or to retain other contractors on portions of Project.

B. Storage of Materials: Confine storage of materials to staging area or as shown on contract drawings.

Storage of fuel, fueling equipment and storage of any hazardous materials shall be coordinated with Park and not allowed without approval by the Contracting Officer.

C. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with

Contracting Officer and remove agreed-on roots and branches that interfere with construction.

4. Do not fasten ropes, cables, or guys to existing trees.

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

D. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Construction Camp: Establishment of a camp within the park will not be permitted.

F. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.5 PUBLIC USE OF SITE

A. The buildings and parking lot will be closed to the public during construction. The Contractor shall at all times conduct his operations to ensure the least inconvenience to the public and Park.

1.6 OCCUPANCY REQUIREMENTS FOR BUILDINGS

A. Existing Buildings – Not Applicable

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B. New Buildings – Not Applicable

1.7 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 72 hours in advance of the work to the Contracting Officer for approval.

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer. This excludes signs associated with health and safety requirements.

1.8 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, unless approved by the Contracting Officer.

B. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation. Site locations to be identified and provide recommendations to Contracting Officer.

2. Contractor shall be responsible for locating and preventing damage to known utilities. Flag location of existing utility lines. Contact Dig-Safe when applicable. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than three (3) business days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

3. No utility interruption shall be longer than four (4) hours without Contracting Officer’s written permission.

D. Per Director’s Order #50D, It is the policy of the National Park Service to provide a smoke-free environment for its employees and members of the visiting public. To accomplish this, smoking is prohibited.

1. In the interior space of all NPS-owned, -leased, or -administered buildings, including shared government quarters (such as dormitories, bunkhouses, apartments, mobile homes and other residential structures that are shared by unrelated individuals).

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2. Within 25 feet of any entrance or exit primarily accessed by the visiting public.

3. Within 25 feet of any entrance or exit not generally accessed by the public, where smoking would result in smoke traveling through doorways, windows, air ducts or other openings.

4. Within any type of government-owned or -leased vehicle, including heavy equipment, watercraft, or aircraft.

5. In any area or facility designated by the site manager as closed to smoking. A site manager may, at any time, close an area or facility to smoking when necessary to (a) protect park resources, (b) reduce the risk of fire, (c) protect employees and the public from ETS exposure, or (d) prevent conflicts among employees or visitors.

E. Additional project restrictions include the following:

1. No earthwork construction shall occur between April 15 and August 30 to avoid the spadefoot toad breeding season and minimize activity during the box turtle active season.

2. Contractor shall conduct daily visual sweeps of the construction limits through November and relocate any found box turtles to beyond the construction limits. These activities shall be conducted under the supervision of the National Park Service Wildlife Biologist.

1.9 SPECIAL CONSTRUCTION REQUIREMENTS

A. Project Website: A project website administered by the NPS will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 31 00 “Project Management and Coordination” for requirements on using the Project Website.

1.10 SOILS INVESTIGATION REPORT

A. A soils investigation report entitled Geotechnical Report for Herring Cove Beach Coastal Adaption Plan and Visitor Experience and Access Project, October 2017 has been prepared by Louis Berger.

B. A copy of the report is provided in the Appendix.

C. If conflicts occur between the report and drawings or specifications, the drawings and specifications govern.

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1.11 ADDITIONAL REPORTS (Not Used)

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

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CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

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6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

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6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or their http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank http://www.nps.gov/dscw/publicforms.htm#ct

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own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter.

Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

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c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals.

Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit. Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead………………10% Profit………………… ….8%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, than the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3,E,1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

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PART 2 - PRODUCTS

PART 3 - EXECUTION

END OF SECTION 012601

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DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No. 1 Base Bid Work

1. This item consists of the complete construction of the Upgrade Visitor Access at Herring Cove Beach Project to the extents shown on the Contract Drawings including but not limited to:

a. Site Preparation.

b. Parking Lot Demolition.

c. Province Lands Road Demolition.

d. Existing Fee Booth Demolition.

e. Construction of Province Lands Road segment.

f. Construction of New Parking Lot and Bike Path.

g. Construction of Beach Access.

h. Modification to and Construction of Entrance Road.

i. Mill and Overlay Paving of Existing Road and Entrance Road segments.

j. Construction of New Fee Booth.

k. Construction of New Vault Toilets.

l. Construction of Site Electrical and Telecommunication Utilities.

2. Measurement of payment will be based on percentage of work performed per schedule of values, with approval of Contracting Officer.

3. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

CACO 206869B 01 31 00 - 1

PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination.

3. Submittals

4. Coordination Drawings.

5. Requests for Information (RFIs).

6. NPS/DSC SharePoint Project Website.

7. Project meetings.

8. Environmental Coordination.

9. Permits

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

4. Section 01 91 14 “Total Building Commissioning” for coordinating the work with Owner’s

Commissioning Authority.

1.2 DEFINITIONS

A. Agency with Jurisdiction - An Agency that has been granted legal authority over a location, action, or resource. This authority includes the ability to issue a permit or other legal permission document.

B. Construction Permits – Contractor Provided - Permits obtained by the Contractor based on the means and methods to conduct the work. Construction Permits are typically issued by the Agency to the Contractor and not to the National Park Service (NPS). Examples of typical Contractor Provided Permits are: NPDES Construction Permit (ground disturbance), dewatering permit, permit for work in a roadway (with traffic management plan), temporary utility tap permit, etc.

C. Government Furnished Permits - Obtained by National Park Service (NPS), usually through the Architect/Engineer (A/E) or a consultant, during the design process (Predesign (PD) through Construction Documents (CD)) and are usually concerned with impacts to resources protected by federal law. However, GF permits can include other permits that are obtained for the convenience of the Government during design. GF permits are "furnished" to the Contractor in the Request for Proposal (RFP) and as part of the final contract documents. The Contractor must http://www.nps.gov/dscw/definitionsdc_a.htm#awj http://www.nps.gov/dscw/definitionsdc_c.htm#cpcp http://www.nps.gov/dscw/definitionsdc_g.htm#gfperm

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comply with GF permit provisions. Examples of typical GF permits: Clean Water Act (CWA) 404 dredge and fill permit, CWA Water Quality Certification (often state administered), Highway Right-of-Way Permit, etc.

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Permit requirements.

7. Pre-installation conferences.

8. Project closeout activities.

9. Commissioning activities.

1.4 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

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1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the

Contactor and all subcontractors.

8. Waste Management Plan.

9. Quality Control Plan.

10. Temporary Storm Water Pollution Prevention Plan (SWPP or UPPP).

11. Indoor Air Quality (IAQ) Management Plan. NOT APPLICABLE.

12. Contractors Commissioning Plan.

13. List of Required Construction Permits. Include the following information for each permit:

a. Name of Permit.

b. The Agency(ies) with Jurisdiction issuing the permit.

c. Information required from the Government to complete the permit application.

B. All items listed must be provided to the Contracting Officer before the Pre-Construction Conference is held. If all of these documents have not been received one week prior to the scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI utilizing the form created on the NPS/DSC SharePoint Project website.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

CACO 206869B 01 31 00 - 4

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Form: Complete the RFI Form on the NPS/DSC SharePoint website as follows:

1. Enter the general information at the top of the form.

2. Under the “Action” section at the bottom of the form, select “Question” then select “CMR” in the drop-down of the “Send to” box.

3. Enter the details of the question and attach related documents.

4. Select “Submit Form” at the bottom of the page.

D. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond.

CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.6 PROJECT WEB SITE

A. Use the NPS/DSC SharePoint Project website for communication throughout the contract period.

The NPS/DSC SharePoint Project website will be used for the following functions:

1. Project directory.

2. Project correspondence.

3. Meeting agendas and minutes.

4. Contract modifications forms and logs.

5. RFI form and processing.

6. Task and issue management.

7. Photo documentation.

8. Baseline schedule, schedule updates and calendar management.

9. Submittal form and processing.

10. Payment coordination documentation.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

13. Reminder and tracking functions.

14. Archiving functions.

15. Notification of submittal and RFI statuses and current responsible party.

CACO 206869B 01 31 00 - 5

16. Permits and addendums

B. Some documents however are not suitable to be shared using the NPS/DSC SharePoint Project website. Documents containing Personal Identifying Information (PII) (i.e. certified payrolls) shall not be shared using the NPS/DSC SharePoint Project website and shall be coordinated with the SharePoint Project team as appropriate.

C. Submit to the CO a list of all employees who will need access to the website. The users will receive an invitation to register from the Department of Interior (DOI). Once the user is registered on the DOI website, they will be given access to the NPS/DSC SharePoint Project website. For login procedures and other SharePoint information, refer to the Workflows website at http://www.nps.gov/dscw/precon_spproj.htm.

D. All users will be required to have the following software packages:

1. Internet Explorer version 7 or later.

2. Adobe Acrobat Professional (Pro) version 9 or later

1.7 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Liquidated damages.

12. Contractor Performance Evaluation.

13. Display of Hotline posters.

14. Notice to proceed.

15. Correspondence procedures.

16. NPS/DSC SharePoint Project website.

17. Acceptance/rejection of work.

18. Progress meetings.

19. Submittal procedures.

20. NPS Final Accessibility Inspection.

21. Environmental requirements.

22. Permit requirements.

23. As-constructed drawings/operation and maintenance (O&M) manuals.

24. Saturday, Sunday, holiday and night work.

25. Reference materials.

26. Value engineering.

27. Requirements of DSC, CQC Associability Inspections.

http://www.nps.gov/dscw/precon_spproj.htm

CACO 206869B 01 31 00 - 6

28. Schedule of Values.

B. Preconstruction Meeting with Conservation Agent: The Contractor shall have a pre-construction site meeting with the Town of Provincetown Conservation Commission representative/ Conservation Agent as required by the MA Wetlands Protection Act Order of Conditions. This meeting shall occur prior to the start of any construction activity. Other conditions of the order must also be met.

C. Progress Meetings: The Contracting Officer will schedule weekly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections,

h. Construction Schedule update (provide updated CPM).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

k. Permit requirements.

D. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

CACO 206869B 01 31 00 - 7

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of agency(ies) with jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

aa. Requirements of DSC, CQC Associability Inspections.

bb. Schedule of Values.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

1.8 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications: Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan (WMP).

c. Implementation of the Indoor Air Quality (IAQ) Management Plan. NOT

APPLICABLE.

d. Implementation of the Storm Water Pollution Prevention Plan (SWPPP).

e. Present an overview of environmental issues and summarize site specific procedures relating to management plans at the Preconstruction conference.

f. Training for Contractor personnel in accordance with their position requirements.

g. Monitoring and documentation of environmental procedures.

CACO 206869B 01 31 00 - 8

B. Perform project quality control in accordance with requirements specified in Related Sections, including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Indoor Air Quality (IAQ) Management. NOT APPLICABLE.

4. Noise & Acoustics Management.

5. Temporary Storm Water Pollution Prevention Environmental Management.

6. Construction Waste Management.

C. Contractor’s Environmental Training Program: Contractor shall provide environmental training for workers performing work on the project site. Training shall include the following:

1. Overview of environmental issues related to the building industry.

2. Overview of environmental issues related to the Project.

3. Review of site specific procedures and management plans:

a. Construction Waste Management.

b. Indoor Air Quality (IAQ) Management. NOT APPLICABLE.

c. Noise & Acoustics Management.

d. Temporary Storm Water Pollution Prevention.

4. Pollution Prevention (P2) practices: Submit evidence of familiarity with P2 practices.

5. Green Building Rating Programs: Submit evidence of familiarity with USGBC-LEED. –

NOT APPLICABLE.

6. Compliance with environmental regulations: As specified in Regulatory Requirements.

Submit Contractor 40 CFR employee training records upon request of Contracting Officer.

D. Green Building Rating Program Documentation: NOT APPLICABLE.

1. Prepare and submit package of documentation required in accordance with USGBC- LEED. Respond to requests for answers to questions and other information from Contracting Officer to complete the LEED application process.

2. Evaluate progress toward goals, including green building rating and other goals.

Coordinate work as necessary to meet the goals.

E. Provide documentation for environmental procedures as specified herein and in accordance with approved Waste Management Plan, IAQ Management Plan, and Storm Water Pollution Prevention Plan, as applicable.

1.9 PERMITS

A. General:

1. Permits and Responsibilities: The Contractor shall, without additional expense to the

Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work.

CACO 206869B 01 31 00 - 9

2. For the purpose of this contract the Contractor will not be considered an agent of the Government. Therefore the Contractor will comply with the appropriate Federal, State and local laws.

B. Government Furnished Permits: During the development of the project’s design the permits listed below were negotiated and agreed to by the Government. The terms and provisions of these permits shall be adhered to for the duration specified in each permit.

1. Notice of Intent (NOI), Order of Condition: Provincetown Conservation Commission. A copy of this permit is provided in the Appendix.

C. Potential Permits: The permits listed below were identified during the design process as likely to be required based on typical means and methods of construction. The list is provided to assist the contractor in determining which permits will be required for the contract’s chosen means and methods. The list shall not be considered complete, as it is the responsibility of the contractor to determine means and methods, and obtain the required permits. It is the responsibility of the Contractor to obtain all permits required to legally conduct the work.

1. Construction Trailer - Electrical Utility Hookup – National Grid of Massachusetts

2. Stormwater Pollution Prevention Plan (SWPPP) – Massachusetts Department of

Environmental Protection

3. Dewatering Permit -- Massachusetts Department of Environmental Protection

4. Port-a-Jon -- Massachusetts Department of Environmental Protection

5. NPDES Construction General Permit: US Environmental Protection Agency

D. Coordination with Agency(ies) with Jurisdiction Issuing Permits

1. Coordination: Contact the Agency(ies) with Jurisdiction as needed and sufficiently in advance to avoid delaying the work: Coordinate meetings, reporting requirements, inspections, or any other requirements.

E. Administrative Procedures:

1. Coordinate scheduling and timing of required administrative provisions of project permits with Agency(ies) with Jurisdiction, Construction Manager, and Park to avoid conflicts and to ensure orderly execution of the Work.

2. Supply all needed information…