A04-_SOW.pdf

STATEMENT OF WORK

The BLM Buffalo Field Office Tribal Survey Facilitation Contract

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1 INTRODUCTION/OVERVIEW

1.1 BACKGROUND

Part of the Bureau’s multiple use sustained yield mission is to respond to a variety of projects including oil and gas leasing and development, coal leasing, range improvement projects, fuels reduction, habitat restoration, and timber sales.

Additionally, the Bureau is required by federal law, policy, and executive orders to consult with and establish relationships with Federally Recognized Tribes. The BLM Buffalo Field Office (BLM) manages lands that falls within the boundaries of the 1851 and 1868 Treaties of Fort Laramie and Indian Land Cessions 517, 529, and 597, and works with Federally Recognized Tribes located in Montana, Nebraska, North Dakota, Oklahoma, South Dakota, and Wyoming. The BLM works closely with Tribal Historic Preservation Officers (THPOs) to get tribal cultural specialists (TCSs) to provide tribal inventory services in support of priority projects.

1.2 SCOPE

The contractor will be responsible for coordinating tribal inventory services, facilitating travel arrangements and logistics, and payment for services provided by one to five Federally Recognized Tribes in support of projects initiated by the BLM.

1.3 OBJECTIVES

The objective is to facilitate and organize field mobilizations including travel arrangements and logistics, and payment for services between the BLM and between one and five Federally Recognized Tribes for projects. When a tribal inventory is required, the BLM will provide the contractor with the names of the THPOs that may provide a TCS, the number of TCSs needed for the project, and the number of field sessions anticipated to complete the work. The contractor will then coordinate with the THPOs to identify TCSs for the project, arrange travel logistics for the TCSs including travel days, hotel at the destination, per diem, and stipend for service performed. The contractor will make sure the THPOs and TCSs know the project schedule, have the information needed to travel to the project area, have a hotel reservation for the duration of the project, are paid a travel stipend at the

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2 REQUIREMENTS

2.1 TASKS

Tribal inventory facilitation for one project anticipated to involve two field sessions, each field session lasting 14 calendar days and involving two to five TCSs, is provided with the solicitation for the first year. Coordination for option years (up to four) will be provided when the option year is exercised.

1. Task 1: Coordination of Tribal Survey The contractor will facilitate TCS travel and fieldwork logistics and payments. A field inventory is defined as a mobilization travel day, 5 field days, and a travel day home.

The anticipated project will include two field sessions.

1.1. The COR and BLM archeologist will provide the project description including anticipated timeline for completion of work, the names and contact information for each THPO that may provide a TCSs for the project, and the number of TCSs needed for the project to the contractor no later than 14 calendar days prior to commencement of work.

1.2. The contractor will facilitate between the BLM and the THPOs to identify the TCSs for a project, coordinate TCS travel to and from the field, confirm hours for timekeeping, maintain records for timekeeping purposes, provide field mobilization payment prior to fieldwork, and provide final payment for the service provided at the end of the project.

1.2.1. The THPOs will provide the names of the TCSs that will work on specific projects to the contractor. The contractor will only coordinate with TCSs that have been identified by a THPO.

1.3. The contractor will maintain records related to the project including communication logs with THPOs, TCSs, and BLM; names and contact information for TCSs for each project; and invoices showing that tribes were paid for the professional service provided.

1.4. The contractor will secure hotel rooms for each TCSs at the project location and provide the start and end dates for each project mobilization to both the THPO and the TCS. The contractor will share the location of the hotel and the project dates to the THPO and TCS within 3 calendar days before the beginning of a field inventory.

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1.5. The contractor will share the THPO’s final invoice for work completed and evidence of payment to the COR and BLM archeologist no more than 10 calendar days after the last day worked.

2. Task 2: Post Project Reporting The contractor will maintain records related to the project (Task 1 above). These records will be submitted to the COR and BLM archeologist within 30 days of the end of the project.

2.1. The contractor will provide a short report detailing the following to the COR and

BLM archeologist:

2.1.1. Contractor’s contact log.

2.1.2. For each TCS: THPO name and contact, days worked, days traveled, invoice for mobilization received date and paid date, invoice for final payment received and paid date.

2.1.3. For the contractor: hours worked on each project and amount charged.

2.2 SPECIFICATIONS

1. The contractor will have demonstrated experience working with Tribal Nations.

2. The contractor will demonstrate organizational ability and the capacity to coordinate with multiple partners.

3. All PII will be kept confidential.

4. All required meetings, notifications, and reports must be documented in order for the contractor to receive payment.

2.3 SCHEDULE

Once Contract is awarded

10 calendar days post-award

• Planning meeting between contractor, COR, and BLM archeologist. The BLM will share anticipated schedules for tribal inventory with the contractor and address any contractor questions.

No later than 14 calendar days prior to a planned tribal inventory mobilization

• Planning meeting is held with the contractor, COR, and BLM archeologist to go over the project specifications.

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No later than 5 calendar days prior to the start of a project

• The contractor will share the list of TCSs that are participating in the project with the COR and BLM archeologist.

Within 10 calendar days post tribal inventory mobilization

• The contractor will submit to the COR and BLM archeologist evidence that invoices were submitted by THPOs and paid. All PII will be treated confidentially, and records will include TCS name, tribal affiliation, days worked, and amount paid.

Within 30 calendar days after a tribal inventory mobilization

• The contractor will submit to the COR and the BLM archeologist the post project report.

3 GOVERNMENT FURNISHED PROPERTY

Any information including names and contact information, project field location, and dates will be furnished to the contractor, and the contractor will keep all information confidential.

All PIII will be kept secure and confidential.

4 CONTRACTOR FURNISHED PROPERTY

The contractor will develop a secure database to track and maintain payment information.

The contractor is responsible for all other incidentals necessary to complete each task.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

TECHNICAL PROPOSAL CONTENTS

SUBFACTOR 1: QUALIFCIATIONS AND EXPERIENCE OF KEY PERSONNEL:

Offerors shall submit a one-page resume of all key personnel proposed for this contract.

Qualifications and Experience Requirements

Experience working with Federally Recognized Tribes:

• Key personnel must demonstrate that they have a minimum of 5 years of experience working with Tribal Governments and Tribal Historic Preservation Officers.

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• Key personnel should demonstrate a basic understanding of the National Historic Preservation Act, The National Environmental Policy Act, The Native American Graves Protection and Repatriation Act, and familiarity with Tribal Treaty rights.

SUBFACTOR 2: PAST PERFORMANCE

The offerors shall submit a list of references for past and present projects with a similar complexity level.

• The contractor will demonstrate the ability to manage complex projects, events or meeting organizational planning, the ability to meet deadlines, and familiarity with regulatory compliance.

SUBFACTOR 3: QUALITY CONTROL PLAN

The offeror shall submit their Quality Control Plan showing how they intend to meet Government performance standards for each task associated with this contract. The offeror shall describe how they will keep PII confidential and secure.

EVALUATION FACTORS FOR AWARD

ORDER OF IMPORTANCE

Experience working with Federally Recognized Tribes is considered more important than price.