A04-__SOW_for_WYSO_shredding_2024_0001.docx

Statement of Work Shredding Services WY State Office BLM Cheyenne, WY

1. Description

a. The Bureau of Land Management (BLM), Wyoming State Office (WYSO), Cheyenne, WY needs shredding services for sensitive documents. The Contractor shall furnish all labor, tools, materials, equipment, transportation, and supervision to manage and perform all operations for the collection, on-site shred, and recycle of scrap paper generated at the Wyoming State Office.

i. Initial shred shall consist of approximately 200 boxes of paper products and 20 cubic feet of mylar.

1. Boxes are approximately 16” x 13” x 10”

ii. After initial shred, all shredding shall be on a per month basis with a quantity of six 36-gallon Contractor supplied containers.

2. Definitions

a. General Definitions

i. ACCEPTABLE QUALITY LEVEL (AQL). Maximum deviation from the performance standard.

ii. PERFORMANCE STANDARD. Standard of performance required by the Government.

iii. QUALITY ASSURANCE. Actions taken by the Government to assure services meet contract requirements.

iv. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) or QUALITY ASSURANCE PLAN (QAP). A written document showing Government surveillance method and scheduling to be used to assess the Contractor’s performance against the performance standard.

v. QUALITY CONTROL. Those actions taken by a Contractor to control the performance of services to ensure services meet the requirements of the contract.

3. Period of Performance

a. This requirement consists of a base period and 4 optional one-year periods, to a maximum of 60 months.

4. Place of Performance

a. All work will be performed at 5353 Yellowstone Ave, Cheyenne WY for the Bureau of Land Management. The work is located on 3 separate floors. An elevator is available for the contractor to use.

5. Scope

a. The Contractor shall pick up materials within locked containers supplied by the Contractor. The Contractor shall always be escorted by a BLM employee with the material to be shredded until the documents are shredded. All shredding shall be on site at the BLM office.

b. The type of material to be shredded/destroyed is paper that may contain paper clips, file folders, laminated papers, pre-shredded materials, boxed files, and cardboard boxes. Also, seldom but possibly computer disks and cassette tapes may need to be shredded or destroyed.

c. All shredded paper shall be recycled. Contractor shall provide recycle documentation each visit. Documentation shall include weight that was recycled.

6. Specific Tasks

a. Size of containers: 36 – gallon executive consoles with collection bags; supplied by Contractor

b. Number of containers to be supplied by Contractor: 6 total

c. Pick up schedule:

i. Frequency: Monthly (Day as per vendor’s schedule)

ii. Time Frame: During normal business hours 0700-1430

iii. Materials must be destroyed by shredding, pulping, or pulverizing sufficient to assure destruction beyond recognition and reconstruction.

iv. Document destruction will take place on site and be witnessed by a BLM employee.

v. The vendor will provide a “Certificate of Destruction”, each time the service is provided.

7. Security Requirements

a. Facility Access Control

i. The Contractor will observe all internal building security regulations that apply to any and all buildings concerning this contract. The Contractor will only enter the facility or building with continuous escort service during their work hours. When entering and departing the facility or building each contractor must sign in and out as required at the site.

ii. The contractor shall provide furnish sufficient personnel to perform all work. All contracted personnel shall be citizens of the United States of America or have supporting documents stating the person can legally employed in the United States of America.

b. Destruction

i. In accordance with MD 11042.1, Safeguarding Sensitive but Unclassified FOUO (For Official Use Only) Information, “Hard Copy” materials shall be destroyed by cross-cut shredding, burning, pulping, pulverizing, such as to assure destruction beyond recognition and reconstruction. After destruction, Contractor shall dispose of the waste. Electronic storage media shall be sanitized appropriately by overwriting or degaussing. Paper products containing FOUO information shall not be disposed of in regular trash or recycling receptacles unless the materials have first been destroyed as specified above.

ii. BLM personnel will observe the Contractor at all times and confirm by viewing that the material is destructed. Quality Control (QC) and Quality Assurance(QA) processes will need to be utilized. QC and QA steps will be used to ensure shredding services are performed within regulations.

iii. Quality Control Plan

1. The Contractor shall establish and maintain a quality Control Program to ensure the requirements of the contract are achieved. One copy of the Contractor’s Quality Control Plan shall be provided with the Offeror’s initial proposal (see Section L&M)

Section L Instructions, Conditions, and Notices to Offerors

1. Technical Proposal Contents

a. Qualifications and Experience of Key Personnel: Offerors shall submit a one-page resume of all key personnel proposed for this contract. For this contract, the following positions have been determined as key: Project Manager (supervisor), Shredder, any other key personnel that the contractor determines.

b. Past Performance: Offerors shall submit a list of clients for past and present similar projects covering the past three (3) years. Provide: contact name, address, phone number, e-mail address. The Government will survey these clients to obtain past performance information (quality, timeliness, cost control, business relationships) related to offeror’s current and past work.

c. Quality Control Plan: Offerors shall submit their Quality Control Plan showing how they intend to meet Government performance standards.

Section M Evaluation Factors for Award

1. Technical Evaluation Factors

a. Qualifications and experience of Key personnel

b. Past Performance

c. Quality Control Plan

2. Order of Importance

a. Technical factors, when combined, are considered approximately equal to price.