140L5725Q0039_Attachment_01_2025_KFO_VT_Cleaning_SOW.pdf

Kanab Field Office Janitorial Services Summary of Work 01010 - 1

STATEMENT OF WORK

PART 1: GENERAL

1.1 SUMMARY

A. Description of Work: Furnish labor, supervision, transportation, equipment, supplies, and materials necessary to accomplish the Work described in these Contract Documents.

Sub-contracting is not permitted. Janitorial services (for 13 Vault Toilet) are as follows:

All Vault Toilet facilities listed below in Table 1.1B.

Per Visit Tasks for (each) toilet and vault

1. Seat and riser of each toilet shall be cleaned and disinfected.

2. Door handles and doors, inside and outside, shall be cleaned and disinfected.

3. Restroom, to include floor, walls, and ceiling, shall cleaned and disinfected and be free of debris and cobwebs.

4. Toilet tissue and hand sanitizer shall be re-stocked.

5. Recreation site shall be free of noticeable trash.

6. Keep pests/insects population low with use of “green” or “bio-based” products, to the maximum extent possible, within the restrooms.

7. Vandalism, damage, pests, or needed repairs shall be reported to the Contracting

Representative.

B. Work Frequency: Work frequency is site specific as follows:

(Cleanings will be at relatively equal spacing through the week)

Frequency of Cleaning Visits by Location

1. Ponderosa Grove Campground (4 Vaulted Toilets)

• Clean three times a week (3) from June 1st through July 31st 9 weeks (108

Cleanings)

• Clean twice a week (2) from August 1st through October 31st 13 weeks (104

Cleanings)

• Clean once a week (1) November 1st through February 28th ,26 weeks(104

Cleaning) Annual Cleaning: 316

2. Elephant Cove Staging Area (1 Vaulted Toilets)

• Clean once a week (1) from June 1st through October 31st 22weeks (22 Cleanings)

Kanab Field Office Janitorial Services Summary of Work 01010 - 2

• Clean once every other week (1) from November 1st through February 28th 13 weeks (7 cleanings)

• Clean once a week (10 March 1st through May 31st 13 weeks (13 cleanings) Annual Cleanings 42

3. Peek-a-Boo Staging area(3 Vaulted Toilets)

• Clean each vaulted Toilet twice a week (2) from June 1st through October 31st , 22 weeks (66 Cleanings)

• Clean each Vaulted Toilets once a week (1) from November 1st through February

28th 17 weeks (51 cleanings).

• Clean each vaulted toilets three times a week (3) from March 1st through May 31st

, 13 weeks (117Cleanings).

Annual Cleanings: 234

4. Crocodile Staging Area (1 Vaulted toilet)

• Clean once a week (1) from June 1st through October 31st , 22 weeks(22 Cleanings)

• • Clean once a week (1) from November 1st through February 28th 17 weeks (17 cleanings)

• Clean once a week (10 March 1st through May 31st , 13 weeks (13 cleanings) Annual Cleanings 52

5. Nephi Pasture Staging area(1 Vaulted Toilet)

• Clean once a week (1) from June 1st through October 31st 22 weeks (22

Cleanings)

• • Clean once a week (1) from November 1st through February 28th 17 weeks (17 cleanings)

• Clean once a week (10 March 1st through May 31st 13 weeks (13 cleanings)

Annual Cleanings 52 Total Annual Cleanings for 10 Vaulted Toilets located in the western portion of the Kanab Field office.

Vault Toilet Location # of Vaults # of Cleanings Ponderosa Grove Campground (4) 316 Elephant Cove (1) 42 Peek-a-Boo (3) 234 Crocodile (1) 52 Nephi Pasture (1) 52 Total Cleanings for 10 Vaulted Toilets/Year 696

1. If high volume use occurs on a facility that the above schedule cannot keep up with;

Kanab Field Office Janitorial Services Summary of Work 01010 - 3 on-call vault toilet maintenance may be requested by the BLM. This would hopefully be rare, if ever, but the contracting representative and contractor would work together to schedule it in the contractor’s schedule.

C. Work Schedule: At the Pre-Work Meeting, the Contractor shall provide to the

Contracting Representative a written work schedule listing: (1) the anticipated dates and approximate times of all scheduled Work under the contract, (2) the names of people that will be working at each work site. Updated schedules shall be provided to the Contracting Representative in the event that dates, times, or personnel change from those originally shown.

D. Contract Period: From the date of Award for a period of one year (365 days), with option to renew for four additional one-year periods.

1.2 SUBMITTALS

A. Cleaning Materials and Supplies: Submit product specifications and Material Safety Data Sheets (MSDS) for all products proposed for use to the Contracting Representative at the Pre-Work Meeting. If products change, Contractor will supply updated MSDS sheets to the Contracting Representative.

B. Invoicing/Billing: As work is completed for this contract, Contractor will submit invoices, bills, or statements each month. Invoices must include an itemization of services completed, dates of service, total charges, and date of billing. To ensure prompt payment and proper contract administration, the Contractor is encouraged to submit bills the first week of each month.

1.3 QUALITY ASSURANCE

A. Performance Standards: The work shall comply with the following performance standards:

1. Surfaces: All surfaces, including toilet seat and riser, floor, walls, door, door handles and ceiling shall be kept clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness. No foul odors should be noticed because of inadequate cleaning. No standing water shall remain on floor.

2. Bathroom Supplies: Toilet tissue and hand sanitizer will not be empty at the time of inspection.

3. Pest/Insect Control: Pest/insects population low with use of “green” or “bio-based” products, to the maximum extent possible, within the restrooms.

4. Pick Up Garbage: Recreation site shall be free of noticeable trash.

**There is no water at these locations**

Kanab Field Office Janitorial Services Summary of Work 01010 - 4

B. Frequency: The work shall be performed at the frequency as specified in 1.1 B.

C. Inspections: The work will be inspected as stated in 3.2. Deficient work will be corrected as stated in 3.3.

D. Service Completed or Service Delayed Notifications

1. All notifications must be by text message or email. The Contractor may call with information or questions, but must follow up with a brief, written record of completed or re-scheduled vault toilet service visits. The BLM will confirm any new re-scheduled vault toilet service date in writing (via email or text). BLM will generally respond during regular business hours

2. Contractor will notify the COR or PI on either the same business day or on the next business day after all restroom service duties have been completed for the scheduled vault toilet service date at each recreation site. This includes notification after re-scheduled Vault toilet service dates and for completing or re-performing vault toilet duties for deficient or unperformed work (see Part D).

3. Snow and/or impassable road conditions during inclement weather may prevent access to the recreation sites and/or specific vault toilet facilities. This is especially a concern during the winter months (December through March/April); and flexibility in re-scheduling vault toilet service visits will be necessary. If weather conditions prevent a scheduled vault toilet service visit, the Contractor must notify the COR or PI one day in advance or on the same business day as the originally scheduled service to reschedule. The vault toilet service visit should be rescheduled as soon as practicable, weather and road conditions permitting. Contractor will notify the COR or PI by text or email on either the same business day or on the next business day after the rescheduled vault toilet service duties have been completed.

4. BLM acknowledges that occasionally there will be other needs for flexibility in the approved annual work schedule. Such reasons may include but are not limited to:

equipment and vehicle failures, staff shortages, and other unforeseen circumstances.

The Contractor should attempt to adhere to the approved annual work schedule as closely as possible. However, when reasons other than weather cause a delay to the approved annual work schedule, the Contractor must notify the COR or PI one day in advance or on the same business day as the originally scheduled service to reschedule as soon as practicable. The contractor should attempt to make up the vault toilet service visit by Friday of the same week. If this is not possible, the Contractor will reschedule as soon as possible and preferably prior to the next high-use recreation day (generally holidays and weekends). Contractor will notify the COR or PI on either the same business day or on the next business day after the rescheduled vault toilet service duties have been completed.

5. For the purposes of bidding, the BLM assumes that Service Completed Notifications will take place up to 559 times during the calendar year (559 scheduled restroom

Kanab Field Office Janitorial Services Summary of Work 01010 - 5 service visits, plus up to 20 notifications for rescheduled vault toilet service visits).

6. Service Completed Notifications are a critical component of the invoice/billing payment process and the inspection process. BLM will use the notifications to confirm the scheduled restroom service duties were completed and for post-service inspections. The COR or PI will compare the restroom service invoice dates with the Service Completed Notification dates and schedule inspections accordingly. The contractor is required to include one or more photos showing the completed work with each service completed notification. The Contractor will not be paid for invoice dates that do not have a corresponding Service Completed Notification email or text, unless completion of restroom service duties can be confirmed otherwise. See Part

1.2 B.

Deliverable Due Date Service Completed Notification (by text or email)

Within one business day after completing the scheduled vault toilet service visit include pictures and time/date stamp

Service Delayed Notification (by text or email)

Within one business day before or on the same business day as the scheduled vault toilet service date.

1.4 SITE CONDITIONS

A. Access to the Work: All sites are recommended to be accessed by high-clearance trucks. All unpaved roads may be inaccessible during or after rain or snow. If a work site cannot be accessed due to weather, the Contractor shall call the Contracting Representative to report conditions. See also the map of the vault toilet locations in attachments 5.1.

Road conditions are as follows:

1. Ponderosa Grove Campground: The Ponderosa Grove Trailhead is accessed from the Hancock Road. To get to Hancock Road, travel north of Kanab for 8 miles to the signed Hancock Road turn off. Once on the Hancock Road, travel 7.5 miles to the signed Ponderosa Grove Campground.

2. Elephant Cove Staging Area: The Elephant Cove Trailhead is accessed from Yellowjacket Road. To get to Yellowjacket Road from Kanab, UT, take Highway 89 north for 12.5 miles to the Yellowjacket Road (County Road 43). Once on the Yellowjacket Road, travel 15.6 miles to the Elephant Cove Trailhead.

3. Peek-a-boo Staging Area: The Peek-a-boo Staging Area is accessed from Highway 89 north. To get the Peek-a-boo Staging Area from Kanab, UT, take Highway 89

Kanab Field Office Janitorial Services Summary of Work 01010 - 6 north for 9 miles, the staging area is on the east side of the highway.

4. Crocodile Staging Area: The Crocodile Staging area is accessed from the Johnson

Canyon Road. To get to Johnson Canyon Road, travel east of Kanab for 9.5 miles to the signed Johnson Canyon Road turn off. Once on Johnson Canyon Road, travel 7.5 miles to the signed Crocodile Staging area on the west side of the road.

5. Nephi Pasture Staging Area: The Nephi Pasture Staging area is accessed from the Johnson Canyon Road. To get to Johnson Canyon Road, travel east of Kanab for 9.5 miles to the signed Johnson Canyon Road turn off. Once on Johnson Canyon Road, travel 9.1 miles to the signed Nephi Pasture Staging area on the east side of the road.

B. Hours of Work: Work shall be scheduled so that it is accomplished during daylight hours.

C. Security:

1. Restrooms are not locked unless conditions warrant limiting public access. The Contractor will be given keys to lock restrooms in the event of a necessary closure (safety hazard, etc.). Keys shall not be copied and shall be assigned to specific personnel. Contractor shall return keys at end of contract.

2. Facilities with storage rooms will remain locked when not in use. Keys shall not be copied and shall be assigned to specific personnel. Contractor shall return keys at end of contract.

3. Any articles or items of apparent value found by the Contractor at the work site shall be immediately turned over to the Agency Law Enforcement Officer. Any articles of a suspicious nature, or persons conducting themselves in a suspicious manner or in need of help, shall immediately be reported to the Kane County Sheriff.

PART 2: PRODUCTS

2.1 GENERAL

A. Unless otherwise specified in the Contract Documents, standard commercial grade products, supplies, equipment, paper goods, and restroom supplies, of types and sizes to fit existing agency provided dispensers must be provided by the Contractor. These items are subject to inspection and approval by the Contracting Representative. The Contractor may not use alternative restroom product dispensers in lieu of those already in place without the approval of the Contracting Representative. The Contracting Representative may require the Contractor to submit, for approval, a list of proposed products and/or actual product samples of the supplies and equipment the Contractor

Kanab Field Office Janitorial Services Summary of Work 01010 - 7 intends to use.

2.2 CLEANING MATERIALS

A. All cleaning materials used must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned, with use of “green” or “bio-based” products, to the maximum extent possible.

B. Water, detergent, and appropriate disinfectant shall be used for all janitorial services, with use of “green” or “bio-based” products, to the maximum extent possible.

C. The Contractor shall provide to the Contracting Representative evidence that copies of all MSDS (relating to all the chemicals and cleaning agents that are to be used in the performance of this contract) are available to their employees. During the course of the contract, MSDS for newly acquired products, not identified at Award, shall also be made available. At the Pre-Work Meeting and when new products are acquired, the Contractor shall provide to the Contracting Representative copies of all MSDS.

D. Contractor may have keyed access to facilities that have storage areas. These areas must be kept clean and secured. For any chemical stored, a MSDS sheet must be kept onsite. All spray and cleaning bottles must be properly labeled with product name, percentage of product, and product contact information. Labels will be replaced if they become unreadable.

PART 3: EXECUTION

3.1 MEETINGS

A. Pre-Work Meeting: Will be held prior to the start of the work. The Contractor will be notified in advance of the meeting time, date, and place. The purpose will be to review required work, schedules, payroll, and payments, and administrative provisions of the Contract.

1. Be prepared to summarize and explain procedures planned for the project and present the submittals requested.

3.2 INSPECTIONS

A. Method: The work will be inspected randomly by BLM employees on the day of a scheduled cleaning and as soon as possible after the estimated completion time (as set forth in the Work Schedule). BLM employees include and are not limited to: COR, PI, park rangers, recreation technicians, recreation planners, law enforcement rangers, Kanab Field Office Janitorial Services Summary of Work 01010 - 8 seasonal staff, and any other BLM employees assigned to conduct a restroom facility inspection.

3.3 DEFICIENT WORK

A. Remedy: If work is found to be deficient (not cleaned in accordance with the

Performance Standards and/or Work Frequency), the Contractor will be notified by the Contracting Representative immediately and will have forty-eight (48) hours in which to correct the work. The Contractor shall notify the Contracting Representative immediately after the work is corrected.

B. Penalty: Deficient work not corrected by the Contractor in the prescribed time shall cause a reduction in the payment price for the Quality Assurance Plan item affected.

The reduction will be based on a percentage of the unit price for each Quality Assurance Plan item. The percentages are shown in parentheses below.

Restroom Cleaning Janitorial Services (All sites listed in Section 1.1)

Per Visit Tasks

1. Each toilet (seat and riser) shall be cleaned and disinfected. (30%)

2. Restroom, to include floor, walls, ceiling, doors and door handles shall be cleaned and disinfected and free of debris and cobwebs. (25%)

3. Toilet tissue and hand sanitizer shall be re-stocked. (30%)

4. Recreation site shall be free of noticeable trash. (10%)

5. Vandalism, damage, pests, or other needed repairs shall be reported to the

Contracting Representative. (5%)

PART 4: MEASUREMENT AND PAYMENT

4.1 METHOD OF MEASUREMENT

A. Units: Each is the measurement unit.

B. Each: One unit (each) shall be one group of tasks per visit per toilet.

4.2 PAYMENT

A. Payment: Prices and payment will be full compensation for the work described in this section. Payment will be as shown in the value.

B. Invoicing: Invoices shall be submitted monthly for all work completed.

Kanab Field Office Janitorial Services Summary of Work 01010 - 9

PART 5: Attachments

5.1 MAP OF LOCATIONS

Kanab Field Office Janitorial Services Summary of Work 01010 - 10

END OF SECTION