A04_Statement_of_Work_2024-2025_v3_0002.pdf

BLM-Cedar City Field Office Recreation Janitorial Services

STATEMENT OF WORK 2024

CEDAR CITY FIELD OFFICE RECREATION JANITORIAL SERVICES

GENERAL INTENTION

The intention of this solicitation is to award a firm fixed-price contract for janitorial services and site maintenance at the following Bureau of Land Management Cedar City Field Office Recreation Sites:

• Three Peaks Recreation Sites (7 different sites)

• Southview Trailhead

• Thunderbird Gardens Trailhead

• Parowan Gap Visitor Site

• Pyramid Ridge Campground/Trailhead

• Spring Creek Trailhead

• “C” Overlook

WORK LOCATION

Work under this Contract is located in Iron County, Utah. See Location Map for general locations within the county. The work sites include restrooms and/or pavilions/trash cans at the following locations at Three Peaks Recreation sites (TP), Southview Trailhead (SV), Thunderbird Gardens Trailhead (TBG), Parowan Gap Visitor Site (PG), Pyramid Ridge Campground/Trailhead (PRC), Spring Creek TH (SC) and “C” Overlook (CO):

Locations Cleaned Weekly: May 1–October 31 & April 1-April 30 Once a Month: November 1-March 31 (TP)-RC Track (GPS: 37.455784, -113.93359) (TP) – Mountain Bike Trailhead (GPS: 37.46073, -113.10805) (TP)-Rocky Peak Campground, North Double Vault Toilet (GPS: 37.453529, -113.111152) (TP)-Rocky Peak Campground, South Double Vault Toilet (GPS: 37.758084, -113.186184) (TP)-OHV Trailhead (GPS: 37.45541, -113.103146) (TBG)-Thunderbird Gardens Trailhead (GPS: 37.690117, -113.043952)

Locations Cleaned Weekly: May 1–November 30 & April 1-April 30

Once a Month: December 1-March 31

(PRC)-Pyramid Ridge Campground/Trailhead (GPS: 37.612541, -113.100567) (SC)-Spring Creek Trailhead (GPS: 37.521695, -113.184662)

Location Cleaned Weekly: May 1-October 31 (SV)-Southview Trailhead (GPS: 37.644930, -113.081454)

Locations Cleaned Once per Month: May 1-April 30 (TP)-Equestrian Trailhead (GPS: 37.46045, -113.91698) (TP)-Model Port (GPS: 37.464627, -113.93505)

Location Cleaned Weekly Year-Round May 1-April 30 (PG) Parowan Gap Visitor Site (GPS: 37.909, -112.984)

Locations Cleaned Once per Month: May 1 –October 31 (CO) “C” Overlook (GPS: 37.642340, -113.034439)

Trash Depository Site Iron County dumpsite (For disposal of trash collected at sites) (GPS: 37.461072, - 113.101715)

GENERAL REQUIREMENTS FOR EXISTING SITES

Locations Cleaned: Once per Week: May 1-October 31 & April 1- April 30 Once a Month: November 1-March 31 Contractor will clean:

(TP)-RC Track Site-1 Restroom Stall, 1 Small Single Group Pavilion, 2 trash cans, (one can inside restroom stall and one can next to pavilion).

(TP)-Mountain Bike Trailhead Site-1 Restroom Stall, 1 Small Single Group Pavilion, 2 trash cans, (one can inside restroom stall and one can next to pavilion).

(TP) Rocky Peak Campground North, 2 Restroom Stalls (cleaned each visit), 2 Large Group Pavilions, 2 trash cans, (one can in each restroom stall).

(TP) Rocky Peak Campground South, 1 Restroom Stall (1 Restroom Stall cleaned each visit, while leaving one locked), 1 trash can per cleaning (one can in the restroom stall being cleaned).

(TP)-OHV Trailhead Site-1 Restroom Stall, 1 Small Single Group Pavilion, 3 trash cans, (one can in restroom stall, one can next to restroom and one can next to pavilion).

(TBG)-Thunderbird Gardens Trailhead-1 Restroom Stall, 3 trash cans (one can in the restroom stall and two cans near the disc golf entrance)

These sites every Thursday beginning May 1, 2024 and ending October 31, 2024 and again weekly April 1-April 30, 2025 and each option year. Cleaning will be done once monthly beginning November 1 and ending March 31. This will include seven (7) restroom stalls and three (3) Small Single Group Pavilions, two (2) Large Group Pavilions and thirteen (13) trash cans.

GENERAL REQUIREMENTS FOR EXISTING SITES

Locations Cleaned: Once per Month: May 1- October 31

Contractor will clean:

“C” Overlook - 1 Restroom Stall, 3 Trash Cans (2 cans at overlook and 1 can in restroom).

This period of performance may be modified due to weather conditions when the site is inaccessible to vehicles due to snow.

GENERAL REQUIREMENTS FOR EXISTING SITES

Locations Cleaned: Once per Week: May 1-November 30 & April 1- April 30 Once a Month: December 1-March 31 Contractor will clean:

(PRC) Pyramid Ridge Campground/Trailhead, 1 Restroom Stall, 1 trash can in restroom stall (SC) Spring Creek Trailhead, 1 Restroom Stall, 1 trash can in restroom stall

This site every Thursday beginning May 1 and ending November 30 and again weekly April 1-April 30 during each respective year of the contract. Cleaning will be done once monthly beginning December 1 and ending March 31. This will include one (2) restroom stalls and one (2) trash cans.

Locations Cleaned Once per Month: May 1-April 30 Contractor will clean:

(TP)-Equestrian Trailhead Site-1 Restroom Stall, 1 Small Single Group Pavilion, 2 trash cans (one can in restroom stall and one next to pavilion).

(TP)-Model Port Site-1 Restroom Stall, 1 Large Group Pavilion, 2 trash cans (one can in restroom stall and one next to pavilion)

These sites on the first Thursday of each month beginning May 1 and ending April 30.

This will include two (2) restrooms stalls, one (1) single group type pavilions, one (1) large group pavilion and four (4) trash cans.

Locations Cleaned Once per Week: May 1 –October 31 Contractor will clean:

(SV) Southview Trailhead - 2 Flush Restroom Stalls, 4 trash cans, (one trash can in each restroom stall and two trash cans adjacent to the paved trail)

This site shall be cleaned every Thursday beginning May 1 and ending October 31. This period of performance may be modified dependent on freezing conditions since the facility can only be open and operable when temperatures are above freezing.

Location Cleaned Once per Week Year Round: May 1-April 30 Contractor will clean:

(PG) Parowan Gap Visitor Site- 1 Restroom Stall, 1 large group pavilion, 1 trash can in restroom stall.

This site shall be cleaned every Thursday beginning May 1 and ending April 30.

All Sites Contractor is to provide labor, equipment, water, toilet tissue, paper towels, trash bags, and anything else to perform the necessary janitorial maintenance services as follows:

A. The seat and stool of each toilet will be washed with a solution of soap/disinfectant and water each visit. The floor around the base of the stool will also be washed.

B. The restrooms will be swept out each visit. This includes sweeping the floor as well as sweeping the walls and ceilings to remove cobwebs and dust.

C. The garbage containers within and adjacent to each restroom, parking area and pavilion will be kept emptied and cleaned each visit. Collected garbage shall be hauled to Iron County dump site. See Location Map

D. The restroom floors will be mopped with soap and water at each visit. Soiled walls and doors will also be washed with soap and water each visit.

E. Insects (flies, spiders and etc.) will be kept under control. This may require spraying insecticide during each visit in warm weather weeks.

F. All toilets will be kept stocked with toilet tissue.

G. The area for a 25-foot radius, surrounding each restroom and pavilion will be kept free of garbage, paper, and other debris. All garbage collected in these areas will be placed in a sealed plastic bag, which will then be disposed of at Iron County dump site.

H. The table tops and benches at each pavilion will be cleaned with soap and water during each visit, including the seat wall at the Parowan Gap pavilion.

I. Paper towel dispensers shall be filled each visit. (Southview TH is the only site with paper towels)

INSPECTION AND ACCEPTANCE/ACCEPTABLE QUALITY LEVEL

The inspection form (see Quality Assurance Inspection Report) will be used to determine satisfactory performance.

Acceptable Quality Level: The requirements outlined in the Scheduled Services are to be performed in accordance with the General Requirements, Frequency Schedule and to the quality level outlined in the Performance Standards.

Scheduled services will be randomly sampled monthly by either the Contracting Officer or their representative to assure their satisfactory completion. If one or more of the services are not completed in compliance with the contract requirements (non-performed or unsatisfactorily performed) the Contractor shall be subject to payment reductions. If the work is of unacceptable quality, the Government will have the choice of either requiring the Contractor to re-perform the work or let it go until the next scheduled occurrence.

There are a total of thirteen (13) restroom stalls and eight (8) pavilions, four single group use and four large group use. For each one of the toilets and pavilions, which are not performed in accordance with the Performance Standards, which encompasses both frequency and quality, a 10% reduction in the payment price for that duty will be made on a monthly basis. This dollar figure will be arrived at by taking the unit price (per visit) at the specific locality at which the negative performance occurred and dividing by the number ten (10). This figure shall then be deducted from the Unit Price.

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PERFORMANCE STANDARDS

Description of Work

1. Restrooms All surfaces, including walls and ceiling rafters shall be kept clean of all dirt, cobwebs, splashing, streaks, smudges, spots and hard water buildup.

Surfaces shall be shiny and clean. Trash receptacles within and adjacent to restrooms will be emptied and the trash removed from the area.

2. Floors All floors and corners shall be clean and free of trash, dirt, water streaks, mop marks, string gum, grease, tar, etc., and present an overall appearance of cleanliness.

3. Toilet Risers Toilet Risers shall be clean and free of dirt, water streaks, splashing, smudges and spots. Surfaces shall be shiny and clean.

4. Deodorizers Deodorizers shall be maintained in both sides of the toilet buildings so as to be free of pungent odors.

5. Policing Grounds Trash and refuse shall be cleared within 25 feet of restrooms and 25 feet of pavilions.

6. Pavilions Trash receptacles will be emptied. Floors and tables shall be clean and free of trash, dirt, string gum, stains grease, tar, etc., and present an overall appearance of cleanliness.

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Schedule and Frequency of Service and Quality Assurance Inspection Report

Cedar City Recreation Site Janitorial Services

DATE SERVICE

CUSTODIAL REQUIREMENTS FREQUENCY INSPECTED ACCEPTED/UNACCEPTED

(TP) & (PRC) May 1 – October 31 & April 1-April 30 every year (Heavy Use Months) Mountain Bike Trailhead Site and Small Pavilion Rocky Peak Campground North (Both Bathroom Stalls Each week) Rocky Peak South (One Bathroom Stall Each Week) Thunderbird Gardens Trailhead RC Car Track and Small Pavilion Pyramid Ridge Campground/Trailhead OHV Trailhead Site and Small Pavilion

(a) Cleaning Toilets Every Thursday

(b) Toilet Risers Every Thursday

(c) Vault Maintenance Every Thursday

(d) Deodorizing Every Thursday

(e) Policing Grounds Every Thursday

(f) Supplies Every Thursday

(g) Pavilions Every Thursday

(h) Trash receptacles Every Thursday

(TP) & (PRC) November 1 – March 31 (Lighter Use Months) Mountain Bike Trailhead Site and Small Pavilion Rocky Peak Campground North (Both Bathroom Stalls Each week) Rocky Peak South (One Bathroom Stall Each Week) Thunderbird Gardens Trailhead RC Car Track and Small Pavilion Pyramid Ridge Campground/Trailhead OHV Trailhead Site and Small Pavilion

(a) Cleaning Toilets 1st Thursday of the Month

(b) Toilet Risers 1st Thursday of the Month

(c) Vault Maintenance 1st Thursday of the Month

(d) Deodorizing 1st Thursday of the Month

(e) Policing Grounds 1st Thursday of the Month

(f) Supplies 1st Thursday of the Month

(g) Pavilions 1st Thursday of the Month

(h) Trash receptacles 1st Thursday of the Month

(SV) May 1 – October 1 (both sides every week) Southview Trailhead Restroom

(a) Cleaning Toilets Every Thursday

(b) Toilet Risers Every Thursday

(c) Vault Maintenance Every Thursday

(d) Deodorizing Every Thursday

(e) Policing Grounds Every Thursday

(f) Supplies (including paper towels) Every Thursday

(h) Trash receptacles Every Thursday

(CO) May 1 – October 31 “C” Overlook

(a) Cleaning Toilets 1st Thursday of the Month

(b) Toilet Risers 1st Thursday of the Month

(c) Vault Maintenance 1st Thursday of the Month

(d) Deodorizing 1st Thursday of the Month

(e) Policing Grounds 1st Thursday of the Month

(f) Supplies 1st Thursday of the Month

(g) Pavilions 1st Thursday of the Month

(h) Trash receptacles 1st Thursday of the Month

(TP) & (TBG) May 1 – April 30 (Year Round)-Monthly Equestrian Trailhead Site and Small Pavilion Model Port Site and Large Pavilion

(a) Cleaning Toilets 1st Thursday of the Month

(b) Toilet Risers 1st Thursday of the Month

(c) Vault Maintenance 1st Thursday of the Month

(d) Deodorizing 1st Thursday of the Month

(e) Policing Grounds 1st Thursday of the Month

(f) Supplies 1st Thursday of the Month

(g) Pavilions 1st Thursday of the Month

(h) Trash receptacles 1st Thursday of the Month

(PG) May 1 – April 30 (Year Round)-Weekly Parowan Gap and Large Pavilion

(a) Cleaning Toilets Every Thursday

(b) Toilet Risers Every Thursday

(c) Vault Maintenance Every Thursday

(d) Deodorizing Every Thursday

(e) Policing Grounds Every Thursday

(f) Supplies Every Thursday

(g) Pavilions Every Thursday

(h) Trash receptacles Every Thursday

METHOD OF MEASUREMENT

Unit of payment will be measured as per visit. Per visit is defined as visiting all thirteen (13) restroom stalls and eight (8) pavilions as explained in the General Requirements section and completing the specified tasks described in Performance Standard section.

PAYMENT

Invoices shall be submitted on a monthly basis as the work is completed. Prices and payment will be full compensation for the work described in this document.