Pages_from_AMENDMENT_1_PWS_0001.pdf

NATIONAL HISTORIC OREGON TRAIL CENTER VIDEOS SOLICITATION NO. 140L4323Q00182

BLM VALE DISTRICT, BAKER CITY Page 4 of 57

PROJECT WORK STATEMENT (PWS)

1. Introduction and Overview

It is anticipated that this Project Work Statement (PWS) will be issued under one (1) firm-fixed-price contracts. The National Historic Oregon Trail Interpretive Center (NHOTIC) is requesting professional expertise and assistance in writing, casting, filming, directing, and producing new interpretive videos for four small theatre showings within the museum.

1.1 Background

The National Historic Oregon Trail Interpretive Center (NHOTIC) is Eastern Oregon’s premier Oregon Trail museum, operated by the Bureau of Land Management since 1992. NHOTIC serves as a landmark along the National Historic Oregon Trail System, in addition to the educational and interpretive center, showcasing the unique cultural and natural history of the region. The Center features exhibits focused on life of those that embarked on the Oregon Trail, discovery areas with interactive components, and trail access to preserved wagon ruts. The center includes a curation facility associated museum collections and for permitted archaeological collections.

Within the interpretive center there are four theaters. The main theatre, located in the entry of the museum, serves as an orientation and overview of the Oregon Trail. The main theatre is also a place for living history, musical performances, and educational programing. The other three theatres are nested within the exhibit halls and feature small, engaging vignettes to demonstrate the journey west to Oregon. The first film sets the stage for a family starting out on the Oregon Trail. The second film portrays a treacherous river crossing, and the third film interprets settlement at the close of the Oregon Trail and expansion within the Oregon Territory.

Currently there is no site orientation film for the center, instead the center plays a 1-hour documentary covering the whole of the Oregon Trail. We have found over time that the lack of site-specific orientation video does a disservice to our visitors in orienting them to the site. The current video is not linked to our site and provides no information specific to the Oregon Trail or Flagstaff Hill, where the center is located. There is no mention of why the center is here, or an oration to the site and grounds. In addition, the video is far too long for most visitors. The three vignettes are between 3 and 5 minutes in length and have been transferred from laserdisc to a digital format with considerable loss of resolution, transition from projectors to televisions in the gallery has further highlighted the poor quality of the transfer. The transfers contain artistic screens that match the theaters there are played in, this worked with the projector system, but is out of place with the transition to televisions. The length of the videos is too long which creates choke points as people wait to see the videos in their entirety, and it disrupts the flow of visitors through the galleries.

1.2 Scope of Work

NHOTIC is seeking a contractor to create a new site-specific orientation film of the center that is between 9 and 12 minutes in length and three vignettes between 90 and 150 seconds in length.

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The contractor shall produce a new site-specific orientation film between 9 and 12 minutes in length. The contactor shall be responsible for researching, drafting, and completing the script for the orientation film. The script will be produced in consultation with NHOTIC staff and final script shall be vetted and approved by the OR/WA public affairs office before filming starts.

The review, called the 1550 process, can take up to 90 days. The contactor shall be responsible for all aspects in producing the site film, including casting, sets, locations, directing, editing footage, and delivering the final film.

The contractor shall develop 3 vignettes with new footage and augment with limited, as necessary, old footage. The vignettes shall align with the current narrative on the Oregon Trail.

Videos should be innovative and engaging for the audience. The contactor shall be responsible for researching, drafting, and completing the script for the three vignette films and ensuring they fit with the broader exhibit narrative. The script will be produced in consultation with NHOTIC staff and final script shall be vetted and approved by the OR/WA public affairs office before filming starts. The review, called the 1550 process, can take up to 90 days.

Special considerations: Aerial Photography

Aircraft

Baker Airport – NHOTIC sits in the approach vectors for BKE the local airfield.

NHOTIC sits within designated Class E air space surrounding the airfield.

Use of aircraft for aerial photography requires compliance with all applicable FAA requirements for filming in controlled Class E Airspace.

Use of aircraft for aerial photography requires approval from the BLMs Aviation section.

Drones Use of Drones for aerial photography requires approval from the FAA.

Drone usage may require approval from the BLM aviation section or realty office.

The National Historic Oregon Trail Interpretive Center at 22267 OR Hwy 86 falls within the Class E air space of BKE. BKE Class E air space has variable height restrictions for drones based on proximity to the airport ranging from 0 to 400 feet. The restrictions can be found at https://udds-faa.opendata.arcgis.com

In order to fly a drone at the site vendor needs a FAA clearance number which they can get from the LAANCE permit system.

The LAANCE permit will list approved time and date. Drone operator is required to show LAANCE permit to Law Enforcement if requested.

NHOTIC falls under the Boise Flight Standards District Office, they can be contacted here: https://www.faa.gov/about/office_org/field_offices/fsdo/boi/contact/

Archival footage

NHOTIC possesses the original footage shot for the three short vignettes on 16 mm film, and Master Broadcast Videocassettes. This totals between 5 and 7 hours of footage. The contractor may use a limited amount of archival footage to augment the new footage filmed for the orientation video and site vignettes. The use of archival footage should not exceed 15% of the total length of the films to ensure that the new videos are not primarily recycled footage. This 15% is negotiable.

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1.3 Objectives

Site video shall include the following narrative elements:

1. History of the Site including:

Prehistoric-Native American Role during the Oregon Trail The Flagstaff Mine The Role of the BLM in interpreting the past

2. Natural history of the site Flora and Fauna Geology

3. Site Orientation What to do on your visit

4. The site video shall include diverse story elements and align with BLM commitment to diversity and inclusion.

Vignettes

1. Videos should tell a diverse/inclusive story that aligns with the current narrative of the exhibits.

2. Videos should be 90 seconds to 150 seconds.

All four videos would have subtitle capabilities to ensure accessibility.

1.4 Period of Performance

The period of performance would be from October 1, 2023 to January 25, 2025.

2. Requirements

This section defines the requirements in terms of tasks to be performed and the end results/deliverables to be achieved.

2.1 Tasks

The tasks to be performed under this contract are described in discrete functional areas, or subtasks, with each work area described clearly and completely. The contractor shall submit a task list and timeline to the COR and CO for review. The anticipated task list may include the following elements, but not limited to:

STAGE ONE:

1. Meet with staff and partner groups

2. Review existing films and archival material

3. Develop goals, objectives, and key themes

4. Final draft of interpretive goals, objectives and key themes

STAGE TWO:

5. Research cultural and natural history for site video and vignettes

6. Prepare draft script

BLM VALE DISTRICT, BAKER CITY Page 7 of 57

7. Prepare final script for review and complete set up/casting for filming.

STAGE THREE:

8. Film 3 vignettes and site video based on approved script

9. Edit material as needed

10. Provide final copy of films to staff

2.2 End Results/Deliverables

Please refer to the accompanying Quality Assurance Surveillance Plan (QASP) for more specific detail of tasks, subtasks, schedules, and quality expectations.

2.3 Schedules/Milestones

The contractor shall maintain a single project schedule from which various project reports shall be produced. The following reports shall be provided:

2.3.1 Who Does What, When Report

The "Who does what, when" report shall be provided by the contractor with the initial submission, and again following negotiations. This report will be used by the Government to assess the adequacy of the resources proposed by the contractor to accomplish the PWS.

2.4 Other Considerations

OR/WA BLM has instituted a review process under 1550-OR-8 requiring that the state office sign off on any produced media for the state. The BLM in conjunction with the COR will be responsible for submitting approval paperwork at each step of the process. Which will include the script, narrative, edited video, and final protect. If the BLM approves an element and then later determines that it is no longer approved, the BLM will incur the cost of the Change order.

3. Progress/Compliance

The Government requires the following from contractors to monitor progress and ensure compliance:

Monthly Status Report Quarterly Meetings Quarterly Progress Report Project Management Team (PMT) Meetings Program Reviews Outlines and Drafts

4. Transmittal/Delivery/Accessibility

The contractor shall provide two (2) hard copies of each deliverable and one (1) electronic version.

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(End of Project Work Statement)

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CONTRACT CLAUSES

The following provision is incorporated by reference:

Clause Title Date

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

Clause Title Date

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

JUN 2020

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS - REPRESENTATION

NOV 2015

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS

SEPT 2013

52.227-14 RIGHTS IN DATA - GENERAL MAY 2014

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.253-1 COMPUTER GENERATED FORMS JAN 1991

The following clauses are provided in full text:

52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation