A05_Site_Videos_QASP__0001.docx
DOCX document 20 KB Posted
- Attached to
- NHOTIC NEW VIDEOS_BAKER CITY OR
- Solicitation number
- 140L4323Q0218
About this file
This document outlines a Quality Assurance Surveillance Plan (QASP) for a contract to produce new videos for the National Historic Oregon Trail Interpretive Center (NHOTIC) in Baker City, Oregon. The contractor will complete work in three stages: developing interpretive goals and scripts, filming three short gallery videos and one site introduction video, and editing the raw footage. Key deliverables include draft and final interpretive documents, scripts, raw and edited video footage, and all associated paperwork in Microsoft Office or PDF formats. The contractor must meet quarterly with NHOTIC staff for review and approval of materials to ensure 100% compliance with contract requirements as determined by staff verification, observation, and document review. Noncompliance may result in reduced payment. The related federal contract opportunity is solicitation number 140L4323Q0218 from the Department of the Interior Bureau of Land Management Oregon-Washington to produce the new videos for NHOTIC in Baker City, Oregon.
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Other files
| File | Type | Posted |
|---|---|---|
| Video2_Trail_0002.mp4 | MP4 file | |
| Sol_140L4323Q0218_Amd_0002.pdf | ||
| B09_NHOTIC_Video_Q_A_amend_2_0002.docx | DOCX document | |
| VIdeo3_Fan_Out_0002.mp4 | MP4 file | |
| Video1_Leaving_0002.mp4 | MP4 file | |
| B09_COR_NHOTIC_Video_Q_A_edits_0001.docx | DOCX document | |
| Sol_140L4323Q0218_Amd_0001.pdf | ||
| Pages_from_AMENDMENT_1_PWS_0001.pdf | ||
| Sol_140L4323Q0218.pdf | ||
| B03_2015-5589_Rev_23.pdf |
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Text version
Measure
PWS
Ref
| Performance Requirement |
| Standard |
| Acceptable Quality Level |
| Method of Surveillance |
STAGE 1
Item 1 The contractor shall visit NHOTIC and meet with staff and partner groups to review scope and direction of project
2.1
Review scope of work and confirm project deliverables.
Identify and set up communication between NHOTIC and partner group.
Review videos and associated documentation.
Maintain files and database compatible with Microsoft Office showing contact with NHOTIC staff and partner group, including copies of correspondence, send/receive dates.
Review by NHOTIC professional staff quarterly 100% compliance required.
Verification, observation, and review of documents
Item 2 The contractor shall review existing gallery films, and archival materials for three short videos and site introduction film.
Visit NHOTIC for initial work session and site visit.
Identify parameters, goals, objectives, and narrative structure of the exhibit halls and framework for the 4 new gallery videos.
Maintain files and database compatible with Microsoft Office showing contact with NHOTIC staff, stakeholders, partner groups, competing/ complementary sites; including copies of correspondence, send/receive dates.
Review by NHOTIC professional staff quarterly 100% compliance required.
Verification, observation, and review of documents
Item 3 Develop draft interpretive goals, objectives, and key themes to be used in the site introduction film.
Using findings from previous research, produce a draft final document of interpretive goals, objectives, and key themes.
Documents must be reviewed and approved by NHOTIC staff.
Produce draft interpretive goals, objectives, and key themes document. Electronic/written documents must be in Microsoft Office compatible format and/or PDF.
Verification, observation, and review of documents
Item 4 Develop draft final interpretive goals, objectives, and key themes to be used in the site introduction film.
Documents must be suitable to proceed to next stage.
Using findings from previous research, produce a draft final document of interpretive goals, objectives, and key themes.
Documents must be reviewed and approved by NHOTIC staff.
Produce draft final interpretive goals, objectives, and key themes document. Electronic/written documents must be in Microsoft Office compatible format and/or PDF.
Verification, observation, and review of documents
STAGE TWO
Item 5 The contractor shall conduct background research into the cultural and natural history of the site for the site introduction video
Complete and record any final research necessary for developing the site intro video script; including, but not limited to: Oregon Trail, mining, settlement, BLM history, and related regional interests
Produce background information and context document. Electronic written document must be in Microsoft Office compatible format and/or PDF.
Review by NHOTIC professional staff quarterly 100% compliance required.
Verification, observation, and review of documents
Item 6 Prepare draft Film script. Begin on-site work, development of themes and goals, and background research.
Document must be suitable to proceed to next item.
Prepare all necessary materials and meet with site staff either in person or online to review script and ensure script meets the sites needs for the exhibit narrative and site introduction film.
Produce all necessary materials and lead work sessions and trainings.
Produce draft sections of script. Electronic written document must be in Microsoft Office compatible format and/or PDF.
Verification, observation, and review of documents
Item 7 Prepare draft final Script for review and complete all perpetrations for filming the 4 films.
Documents must be suitable to proceed to next stage.
Prepare all necessary materials and lead work sessions and trainings for NHOTIC staff and interested partner groups and stakeholders. Number of participants could range from 5-15 people.
Develop final drafts of VIEP; including, but not limited to: descriptions of visitor experiences, design concepts, and implementation plans. Gather feedback on draft final VIEP.
Produce all necessary materials and lead work sessions and trainings.
Produce draft final script. Electronic written document must be in Microsoft Office compatible format and/or PDF.
Verification, observation, and review of documents
STAGE THREE
Item 8 The contractor shall film the 3 short films and site intro film based on the approved script.
Ensure all filmed elements are historically accurate to current historical understanding to accuracy reflect the time period depicted in the 3 short films.
Ensure that site intro film clearly reflects contemporary and historic nature of the site.
Meet with NHOTIC staff for review footage, documents, completed paperwork, etc.
Provide copies of all documents and paperwork in Microsoft Office compatible and/or PDF format. Provide copies of all footage in digital and/or archival film medium
Verification, observation, and review of documents
Item 9 The contractor shall edit the filmed materials into 3 short gallery films and 1 site film
| The contractor shall edit the three gallery videos into 90 second to 150 second videos and the site intro film into a 9 to 12 min video. |
| Provide copies of all documents and paperwork in Microsoft Office compatible and/or PDF format. Provide copies of all footage in digital and/or archival film medium |
Verification, observation, and review of documents
Item 10 The contractor shall provide a final copy of the films to NHOTIC staff
| A final video draft of the edited footage shall be presented to NHOTIC staff for review and ensuring it meets standards and requirement laid out in the scope of work prior to acceptance of the films. |
| Provide copies of all documents and paperwork in Microsoft Office compatible and/or PDF format. Provide copies of all footage in digital and/or archival film medium |
Verification, observation, and review of documents
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