A06_HaySpecDoc.docx

BUREAU OF LAND MANAGEMENT SCOPE OF WORK PAULS VALLEY WILD HORSE FACILITY – ALFALFA HAY 2024-2025 Paul’s Valley Oklahoma Oklahoma District Office Norman, OK Specification Document

1. BACKGROUND

This acquisition is intended to procure quality alfalfa hay for the feeding of wild horses and burros (WH&B) at the Wild Horse and Burro Adoption Center at Paul’s Valley, OK. The National Wild Horse and Burro Program (WH&BP) is an integral part of the management of Federal lands in the western United States. Every year, WH&Bs that are determined to be excess n the public lands are removed and placed in the Adopt-A-Horse program. This program places WH&Bs into private homes around the country. The WH&BP at Pauls Valley is charged with caring for these animals on their journey to private adopted homes. A good feeding program is an integral part to the care the animals receive while on the facility.

2. REQUIREMENTS

Contractor shall provide high quality alfalfa hay which ensure the good care of WH&Bs at the facility. The contract shall ensure the procurement of high-quality hay for the feeding of 400-600 WH&Bs, throughout the year. This may require the delivery of alfalfa hay approximately up to 1500 tons per year. All deliveries shall be coordinated with the Bureau of Land Management (BLM) Contracting Officer’s Representative (COR).

The high-quality alfalfa hay shall be used for food for domestic animals, cured, cut, and stored for fodder. This requirement calls for the hay delivered to the Pauls Valley facility. The hay shall be high quality, free of noxious weeds, mold, animal debris, dangerous pesticides, and foreign matter of any kind (wire, nails or other debris).

Alfalfa Hay Specifications

· Shall be from 2024 or 2025 crops.

· Shall be domestically grown.

· Shall be at least 75% alfalfa per bale; no more than 25% grass per

· bale.

· Shall have a Crude Protein level of 14% or higher, Relative Feed

· Value of 140 or higher, weed level of less than 5%.

· Shall be leafy, green, well cured, properly stored and free of dust,

· mold, or heating.

· Shall be free of any Russian Thistle or prickly herb, "Cheat" grass,

· and any other weed or grass not considered healthy forage for

· domestic animals.

· Shall not contain more than 25% grasses (per bale).

· Shall not contain more than 5% weed per bale.

· Shall not have any bearded grain or any forage plant containing

· long awns (spikelet’s).

· Shall not contain any blister beetles.

Bale Specifications

· Shall weigh no less than 800 pounds and not more than 2200 pounds.

· Shall be 4x4x8, 4x3x8 or 3x3x8 large square bales or any combination of

· each size.

· Shall not be baled in "round bales" (round bales shall be rejected).

· Shall not be ragged, have varying lengths, have wires or twine of unequal

· tension, or, be broken.

· Shall not be rain damaged or moldy.

3. ORDERING PROCEDURES

The BLM COR shall order hay no less than ten working days prior to delivery date, and in increments of up to 150 tons per month. The contractor shall be able to provide the required up to 150 tons per month. No lesser amount shall be allowed unless approved by the COR. Contractor shall to the maximum extent practical, keep invoicing to a minimum (i.e. invoicing every 30 days).

4. SHIPPING PROCEDURES

· Hay shall be shipped F.O.B. Destination.

· All hay shall be transported using standard commercial practices for the shipment of hay, in vehicles compliant with local, State and Federal regulations concerning the transport of hay.

· The hay shall be delivered by the contractor to:

Pauls Valley Wild Horse Adoption Center

16204 NCR 3205

Pauls Valley, OK 73075

· Contractor shall provide a state certified weight ticket for each load delivered. The weigh tickets shall be provided to the COR upon hay delivery.

· Total weight (per ton) shipped by the contractor shall be confirmed by the COR.

· The COR shall use weigh tickets to verify the tonnage shipped prior to inspection and eventual acceptance of each shipment. Payment to the contractor shall be for the actual quantity shipped.

5. DELIVERY PROCEDURES

· The hay shall be delivered between September 2024 and September 2025.

· The alfalfa contractor shall coordinate all deliveries with the BLM’s delegated COR.

· The facility contractor shall unload the hay bales with their on-site tractor. As a result, the alfalfa contractor shall coordinate all deliveries with the COR so they can be coordinated with the facility contractor three workdays prior to shipping the alfalfa. The alfalfa contractor shall furnish the COR the following:

· Anticipated shipment date.

· Total tonnage to be shipped /tonnage tickets; and

· Name of the carrier responsible for the shipment.

Deliveries shall be made between the hours of 7:30 a.m. and 4:00 p.m., local time, Monday through Friday, excluding weekends and federal holidays. Federal holidays are listed below

Holiday

New Year’s Day

Birthday of Martin Luther King, Jr.

Inauguration Day

Washington’s Birthday

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

If an emergency occurs, deliveries shall be requested/ordered by the COR for a Saturday, Sunday, or federal holiday. If an emergency occurs and alfalfa hay shall be ordered, the contractor shall have five calendar days after the order is placed, to have the ordered amount delivered. If a delivery happens to fall on a Saturday, Sunday, or federal holiday, the contractor shall coordinate with the COR to work for point of contact at delivery site.

Deliveries shall be coordinated with the COR to arrive within a four-hour window.

All deliveries shall be inspected by the on-site COR and shall be subject to their approval and acceptance or rejection (in the event of non-compliant hay). Any hay rejected shall be removed and replaced with acceptable hay according to the specifications outlined in this document at the contractor’s expense. Inspection, sampling, and/or testing shall confirm to commercial/industry standard.

6. QUALITY CONTROL

· Hay shall be tested by the hay contractor at BLM’s request 14 days prior to each request. When the alfalfa hay has been delivered, BLM shall inspect, sample, and test within seven calendar days. Inspection, sampling, and/or testing shall confirm to commercial/industry standard.

· Product shall meet the minimum requirement set in this specification document. Testing shall confirm to commercial/industry standards.

· Hay shall be randomly sampled by the COR or his representative and tested at the lab selected by the COR. Copies of results shall be made available to the contractor.