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2026 NATIONAL INTERAGENCY FIRE CENTER LANDSCAPE MAINTENANCE

1. INTRODUCTION

The Contractor shall provide any and all labor, equipment, materials, supplies, services, permits, and licenses necessary to perform General Landscaping and Plant Care at the Bureau of Land Management National Interagency Fire Center (NIFC) located at 3833 S. Development Ave.

Boise ID, 83705. Current maps of the campus as well as landscape service area are included.

2. PERFORMANCE WORK STATEMENT

The contractor is expected to maintain landscaping throughout the lawns, grasses, rock/bark beds, xeri-scaping, and parking lots of the National Interagency Fire Center, north side of Robinson Rd. Duties will include: mowing, edging, trimming, aeration, the application of fertilizers and weed control chemicals, irrigation maintenance, pruning, weeding and other landscape related items.

The contractor shall be responsible to provide and maintain an attractive, well maintained, and professional landscape appearance around the National Interagency Fire Center, north side of Robinson Rd.

Landscaping services shall be performed between the hours of 6:30 am and 4:30 pm, Monday through Friday. Contractor shall coordinate schedule with Contracting Officers Representative

(COR).

The effective period of work shall begin within two weeks of award and will include a base year, with three option years.

3. APPLICABLE DOCUMENTS

Drawings and layout of the National Interagency Fire Center and its landscaping features are provided in the attachments.

4. REQUIREMENTS

All requirements shall meet Performance Measures found in Section 9.

Drawings of the landscaping around the Site include approximate hedges & shrubs locations.

The Native Areas shall not be sprayed, but will be weeded, pruned, trimmed, and will require irrigation maintenance and monitoring. Care shall be taken to pull only plants and weeds without damaging desired plantings as appointed by the COR. Contractor shall confirm any questionable plants with the COR and they will consult prior to weeding. Runners, shoots, suckers, re-seeded plants, etc. shall be cut or pulled with-out damage to the original plants.

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Optional services may include removal and replacement of dead plants. Contractor shall coordinate dead plant locations with the COR. Optional services will be paid separate from the contract with a government purchase card.

Green waste and other organic matter generated during this work is to be collected and recycled or disposed of at the contractor’s expense into a permitted green waste processing facility. The contractor shall track the amount of waste generated from the complex and the destination of the waste. All waste records shall be accessible to the COR upon request.

The areas of work shall be cleaned on the same day as the work is done. Care shall be taken not to blow or rake landscape mulch out of place.

Contractor shall perform their own inspections and record the results in their Quality Control Plan. COR will periodically review Contractor quality records.

5. ADDITIONAL INFORMATION

Irrigation Sprinklers, Timers, and Valves are from a mix of manufacturers. Several Baseline controllers are in place. The pressurized irrigation system is served by an irrigation well located on NIFC that is operated and maintained by NIFC facilities personnel.

Contractor shall coordinate with the irrigation schedules and COR so as not to interfere with the Contractors work hours.

Damaged sprinklers, utilities, or infrastructure due to Contractor actions or negligence shall be reported to the COR and repaired or replaced by the Contractor at the Contractor’s expense using approved supplies and/or materials.

The Contractor shall furnish all necessary types of power equipment, hand tools, and other pieces of equipment required to maintain service. There are no available storage facilities for Contractor owned equipment or supplies on site.

6. PERFORMANCE/QUALITY ASSURANCE SURVEILLANCE PLAN FOR LAWN

MAINTENANCE

INTRODUCTION - This Performance/QASP has been developed to evaluate contractor actions while implementing the Performance Work Statement. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed Performance Objectives on the QASP in the maintenance contract. It also provides a systematic method to evaluate the services the contractor is required to furnish. The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality surveillance to ensure contract standards are achieved.

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In this contract, the Quality Control Program is the driver for service quality. The contractor is required to develop a comprehensive program of inspection(s) and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the Quality Control Program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the Quality Control Program is approved, careful application of the process and standards presented in this document will ensure a robust Quality Assurance Program.

7. QUALITY ASSURANCE/SURVEILLANCE

The COR will periodically evaluate the contractor’s performance in accordance with the Performance/QASP and receive complaints from customers/employees and pass them to the Contractor for compliance and/or correction.

8. QUALITY CONTROL PLAN - CONTRACTOR

The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the Contracting Officer (CO). Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The Quality Control Plan shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A file of all inspections conducted by the Contractor and any corrective actions taken.

This documentation shall be made available to the CO or COR for review upon request.

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9. PERFORMANCE MEASURES

Performance Objective Quality Standards Acceptable Quality Level Means of

Measurement (all Items)

Disincentive Failure to Perform to Standards (All

Items)

Maintain weed and litter free landscaping per Schedule of Items

Weeds and litter removed from designated landscaping

Weeding/litter essentially 95% or more of the total work has been completed

Random Contractor and COR inspection

Rework at no cost to the Government. (Rework must be completed within 24 hours of non-compliance notification per next business day)

Maintain turf lawn per Schedule of Items

Mow, trim, and edge all turf grass

Turf areas are tidy and essentially 95% free of dryness or browning

Random Contractor and COR inspection

Rework at no cost to the Government. (Rework must be completed within 24 hours of non-compliance notification per next business day)

Maintain fescue grasses per Schedule of Items

Mow, trim, and edge all fescue grass fescue grass areas are mowed on the highest possible setting and essentially 95% free of dryness or browning

Random Contractor and COR inspection

Rework at no cost to the Government. (Rework must be completed within 24 hours of non-compliance notification per next business day)

Maintain existing sprinkler system per

Schedule of Items

Sprinklers function in all zones and timers are set to ensure plant water needs are met while also conserving water to the best of the contractor's abilities

Trees, plants, and grasses are essentially 95% free of dryness or browning while the soil and surrounding areas do not show evidence of over watering

Random Contractor and COR inspection

Rework at no cost to the Government. (Rework must be completed within 24 hours of non-compliance notification per next business day)

Apply chemicals for fertilizers, pest control and weed control per

Schedule of Items

Chemicals are applied consistent to manufacturer recommendations and formulated for the application and time of year.

Chemicals are applied consistent to manufacturer recommendations with minimal waste

Random Contractor and COR inspection

Rework at no cost to the Government. (Rework must be completed within 24 hours of non-compliance notification per next business day)

Prune and maintain trees and plants per the

Schedule of Items

Trees and plants are kept healthy and neat living trees and plants are trimmed to the industry standard while dead trees and plants are replaced with similar nursery stock

Random Contractor and COR inspection

Rework at no cost to the Government. (Rework must be completed within 24 hours of non-compliance notification per next business day)

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10. LANDSCAPE PRESERVATION

The Contractor shall give attention to the effect of contract operation upon the landscape, shall take care to maintain the Native Area in its natural and undamaged state, and shall conduct the work at all times in compliance with the following requirements.

(a) Prevention of the Landscape Defacement. The Contractor shall not remove, deface, injure, or destroy the Native Area, trees, shrubs, lawns, or other natural features or any other improvements in the work area unless specifically authorized by the Contracting Officer. Unless otherwise provided herein, the Contractor shall confine contract operations to within the areas designated in contract documents.

11. ACCESS

NIFC is a secure campus with a controlled security entrance.

Prior to commencing work, the contractor shall provide a list to the COR containing names of all contractor personnel who will work on the NIFC campus. Any changes to the list shall be provided to the COR a minimum of one day prior to personnel arrival.

All contractors’ personnel shall present an official US Government or State Government issued photo identification at the security gate. ID’s will be compared to the contractor provided list.

ID’s must be Real ID compliant on the Department of Homeland Security effective implementation date.

All contractor personnel will be provided with a visitor badge and a vehicle pass. NIFC furnished visitor badges shall be worn in a visible location at all times while on the campus and returned at the end of the designated time period, set by security. Vehicle passes shall be displayed on the dash of each vehicle brought onto NIFC. Contractor is responsible for ensuring their personnel keep their badge and wear it as indicated.

Contractor personnel shall not enter the campus more than 30 minutes prior to the start of scheduled workday and must leave the campus within 30 minutes of the scheduled workday end.

The Contractor shall establish and implement methods of ensuring that all badge(s) issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. Only the Contractor’s employees are allowed at the job site.

Badge(s) shall be protected against loss, theft, or misuse by not displaying badges outside of the NIFC campus. The badge(s) should be removed or obscured from visual access. Do not leave the badge in your unlocked vehicle or laying in open view.

12. EQUIPMENT REQUIREMENTS AND TRANSPORTATION

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All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract. Equipment must be capable of all operations necessary to meet the requirements of this contract and work as shown in the Schedule of Items.

The Contractor's proposed equipment shall be made available for inspection prior to award of the contract and mobilization to site location. If at any time during the course of this contract the equipment is deemed unsatisfactory, the COR may order removal and may require a satisfactory replacement, at Contractor's expense.

13. FINAL CLEANUP

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

14. DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the COR. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The COR should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the CO.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the CO should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

15. GOVERNMENT NOT LIABLE FOR ACCIDENTS AND EXPOSURES

The Government will not accept any liability for accidents and exposures resulting from work under this contract, except in cases in which it is shown that there was a direct action of the Government or its employees which caused the accident or exposure. Otherwise, the Contractor retains responsibility for accidents and exposures that occur during work under this contract

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16. SAFETY

At the Post Award Conference, the Contractor shall present a Safety Plan that addresses the hazards associated with operating powered equipment and addressing bid items found in the Schedule of Items.

17. PERSONAL PROTECTIVE EQUIPMENT

a. The contractor shall ensure all their employees are trained in the safe operation and use of their equipment that is to be used in the performance of this contract.

b. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

c. Defective or damaged personal protective equipment shall not be used.

d. The contractor shall ensure that each of their employees wears foot protection that provides adequate traction, ankle support, and enclosed toe area.

e. The contractor shall provide, at no cost to their employees, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

f. The contractor shall provide, at no cost to their employees, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

g. The contractor shall provide, at no cost to their employees, hearing protection where there is a potential for hearing loss due to high intensity noise e.g., leaf blower.

18. BASIC FIRST AID

a. Basic first aid supplies shall be provided by and maintained by the contractor and be made available to their employees and under the charge of the person using motorized equipment. The supplies shall include supplies that are commonly found in a standard First Aid Kit, such as the type found for camping use or carried in motor vehicles.

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19. SCHEDULE OF ITEMS

Item Number

Description of Service Frequency Number of Services per year

1 Sprinkler startup Spring Start Up 1

2 Aerate/plug all turf grass lawn areas Spring Start Up 1

3 Pillbug/grub treatment all turf grass lawn areas Spring Start Up 1

Apply soil injected broad spectrum pest control and fertilizer to trees (Exclude

Native Area) Spring Start Up 1

Mowing, trimming and edging of all turf grass areas (pick up all visiable trash prior to mowing) Weekly, April through October 30

Mowing, trimming and edging of all tall fescue grass areas (pick up all visiable trash prior to mowing) Monthly, April through October 7

Mechanically remove weeds from rock / bark beds around building, native area and xeri-scape areas. Chemically remove weeds from parking lots, sidewalks, Weekly, April through October 30

Pick up all trash, debris, rubbish, and dead vegetative matter (i.e leaves, branches, limbs, needles, etc.), (Include Native Area) Weekly, April through October 30

Apply pre/post-emergent weed control (crab grass, broadleaf, etc.) for all turf grass lawn areas Every 6 Weeks, April - through

October

10 Fertilize all turf grass lawn areas Every 6 Weeks, April through

October

Apply pre/post-emergent weed control (crab grass, broadleaf, etc.) for all tall fescue lawn areas Once a month, April - June - August 3

Inspect and adjust sprinkler systems (adjust sprinkler timing and spray patterns for optimal plant health) Once a month, April through

October

Prune all trees and shrubs up to 8 feet from the ground (including juniper and forsythia) (Include Native Area) Spring Start Up and Fall Closeout 2

14 Sprinkler winterization/blowout Fall Closeout. (No later than

October 31st)

Schedule of Items

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20. IRRIGATION SYSTEM SUMMARY (APPROXIMATE)

System Number System Name

Number of Zones

Estimated Number of Sprinkler heads

Location Of Irrigation Controls

Location of Winterization Blow-out Connection

1 South 300-JWH 7 100 - 200 Exterior mechanical area south of 300-JWH Connection at Irrigation well

2 North 300-JWH 25 100 - 150 North side of 300-JWH in small island Connection at Irrigation well

3 106-OWY 18 75 - 100 Inside 106-OWY Connection at Irrigation well

4 115-NWS 26 150 - 300 Outside 115-NWS, north wall Connection at Irrigation well

5 North Perimeter 3 40 - 100 In irrigation box in lawnnorth of main parking lot Connection at Irrigation well