Pink_House_Lift_Station_-_Prebid_Tour_Meeting_Notes_6_10_25_0001.pdf

Pink House Lift Station, Coeur d’Alene District Solicitation 140L2625R0001, Pre-bid Tour Notes

June 10, 2025

Attendees:

Name Email Phone Richard Fries BLM – District Engineer rfries@blm.gov 208-769-5025

Joe O’Neill BLM – State GAOA Engineering jfoneill@blm.gov 208-962-3790

Rebecca Urbanczyk BLM – Rec rurbanczyk@blm.gov 208-962-3796

Shane and Kent Civil Built kent@civilbuilt.com

208-816-8738

Joe Blewett Valley Electric joe@lcvalleyelectric.com

208-743-3419

Dean Short Stillwater Electric info@stillwater-e.com 208-582-1920

Joaquin Guitron Debco Construction jguitron@debcousa.com

208-827-6767

Tony Williams AWS Construction LLC tony@wasexcavating.com

208-507-0281

Scott Crow Crow Electric LLC scott@crowelectricllc.com

208-791-3973

Time & Location:

• Pink House Campground, 11:00am (pdt), June 10, 2025

Instructions, Conditions, and Notices to Offerors:

• The offeror is to submit a fully compliant proposal to the following email address:

pfort@blm.gov.

• Questions due June 16th at 10:00 MT

• Proposals due June 27th at 10:00 MT

• Award Selection: Firm Fixed Price; Lowest Price Technically Acceptable o Whose quote conforms to all solicitation requirements and is most advantageous to the Government.

o LPTA Evaluation Process

• Magnitude: $250,000 -- $500,000

• Heavy Construction – Clearwater County, Idaho

• Contract to be under consideration of Tribal Employment Rights Ordinate, TERO.

o Contracting officer to submit amendment to solicitation. Recommend all bidders read and understand that amendment.

o An administrative fee of 3.5% TERO to be paid by the government. Bid schedule includes a line to include this percentage fee.

• Contractor must be in SAM.gov to be awarded. Recommend requesting and/or renewing profile immediately to allow for enrollment timeline to be completed by the award date.

• Performance and Payment Bonds due within 10 days of contract award.

• Davis-Bacon Act wage requirements – wage rates and fringe benefits for classification of work.

o Heavy Construction; Clearwater County o Pink House is 39 Miles from Lewiston; considered Zone 1 mailto:rfries@blm.gov mailto:jfoneill@blm.gov mailto:rurbanczyk@blm.gov mailto:kent@civilbuilt.com mailto:joe@lcvalleyelectric.com mailto:info@stillwater-e.com mailto:jguitron@debcousa.com mailto:tony@wasexcavating.com mailto:scott@crowelectricllc.com mailto:pfort@blm.gov

• Buy American Clause

• The contactor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits…applicable to the performance of the work.

o Lift Station should be considered a confined space.

• Power and facilities will be available on site via the adjacent RV site. and the vault toilets.

Project Scope:

• Review of project including original and current design equipment for Lift station improvements.

• Design based off original installation design and parameters.

• Consider the included bid schedule an itemization of the work scope.

Project Milestones

• The Contractor shall begin performance within 10 calendars days and complete it within 180 days from Notice to proceed.

o Seasonal delay for this project is 20 days which is included in the 180 day total.

• Anticipated contract performance timeline -- 7/14/2025 to 1/10/2026.

o Campground will be open during the performance time, but the RV sewer connections and shower/flushing toilet building will be secured.

• Contractor to provide locks for RV sewer connection caps.

o The performance period established for this contract is based upon all work being conducted during regular working hours between 7:00 a.m. and 6:00 p.m., Monday through Friday, excluding government holidays (e.g. Labor Day and Thanksgiving).

• Performance and Payment Bonds within 10 days of contract award.

• Within ten days after the work commences provide schedule showing the order in which the contractor proposes to perform work.

• Payrolls and Invoices o Email payrolls (prime and subs) to COR for review and invoices for pre-acceptance.

o IPP for invoice payments.

o Approved payrolls need to be up to date for Invoice approval.

• Liquidated Damages - $900/day

Drawings:

• Drawings have been reviews for compliance with department of Environmental Quality rules.

• Electrical lines and conduit specific path between lift station and electrical power switch is not known but is estimated to go under parking spurs.

o Bid assuming there is conduit. If that condition is different than expected (i.e. conduit does not run the full length or at all), we will negotiate that impact later.

• General location of new power control boxes and generator pad discussed. Area is limited in space because of trees and adjacent private property line. Limitations of LP gas tank due to property line proximity.

o LP gas tank (120gal) to be provided via government contract with LP gas provider (ICP), but contractor will be required to work with ICP to install the tank.

• Pump system sequence of operations and alarms.

• Upgrade equipment models cited in drawings determined by AE to fit the government’s needs.

o Alternatives to be approved by government.

• Welcome to photograph current wet well, dry well, and electrical panel components/layout.

Questions and Answers:

Q1: TIs the Government providing the generator/ATS and enclosure

A1: No, contractor to procure and install the generator the ATS and associated enclosure(s).

Q2: Is the Government providing the propane tank?

A2: Government propane service contract to provide propane tank. Contractor to coordinate tank installation with propane service provider, Idaho County Propane (ICP) in Grangeville, ID.

Q3: What size of tank is required or provided?

A3: Per Idaho code and based on the proximity of the generator to the neighboring property, the propane tank(s) will need to be less than 125gal each. Drawing C-101, keynote 10, describes a 120 gal tank.

Q4: Where does division 231126-1 Facility Liquefied -Petroleum gas piping come into play for this scope of work?

A4: Piping from propane tank to and servicing propane fueled generator

Q5: Does the septic system have to remain in service while construction is taking place?

A5: Negative. RV septic system to be isolated and tagged out.

Q6: Does the contractor need to plan for bypass pumping?

A6: Negative. RV septic system to be isolated and tagged out.

Q7: Can the septic be shut down while the work is taking place?

A7: Yes. RV Septic system to be isolated and tagged out during lift station work.

Q8: Does the contractor provide the phase converter? E-601

A8: Yes.

Q9: Can you provide a specification for the Epoxy coating to be installed in the concrete wells?

A9: Per specification section 033000, part 1.2, reference T; Epoxy-Resin shall meet ASTM C881/C881M standard. Specific product to be submitted by contractor for government approval.

Design proposed product is Tnemec brand protective coatings applied at a ¼-in minimum thickness.

Questions and Answers:

Q10: Note 1 on sheet C-501 indicates the manufacture has to perform the epoxy coating installation; This should probably be an approved applicator?

A10: Clarification. Appropriate epoxy coating to be installed in accordance with approved manufacturer specifications and recommendations. If product requires a manufactures application certification, installer shall have proper certification.

Q11: Will mfgs other than Vaughan be considered?

A11: Original equipment was Vaughan S3F-055, 5HP, 1750 RPM, 5.50” dia impeller rated at 17ft of dynamic head @1800 RPM.

If contractor recommends alternative pumps/motors to be considered, they will need to suitably meet the design specifications.

Q12: Are explosion proof motors required?

A12: All equipment installed must meet code requirements for working in the associated environment. Per NFPS 820, sewage lift motors operate in a hazardous location due to the potential presence of flammable gases.

Design proposed motors are explosion proof.

Q13: Is there a TDH requirement for the 100gpm flowrate?

A13: Original equipment was Vaughan S3F-055, 5HP, 1750 RPM, 5.50” dia impeller rated at 17ft of dynamic head @1800 RPM. Original design recommended pump Based on performance Curve “C”, total dynamic head is 14ft @ 1750 RPM with a capacity of 100 gals per minute.

New pumps are recommended to be the same type and size of original install since there have been no additions to the campground sewage connections/inputs.