Huckleberry_CG_Electrical_P2_R2_-_Prebid_tour_meeting_notes_0001.docx

Huckleberry Campground Electrical Upgrades Ph2, Coeur d’Alene District March 31, 2023 Solicitation 140L2623R0006, Pre-bid Tour Notes Attendees:

Richard Fries BLM – District Engineer

Tim Grubham Stillwater Electric

Dean Short Stillwater Electric

Time & Location:

· Huckleberry Campground, 12:00pm pst, March 31, 2023 Instructions, Conditions, and Notices to Offerors:

· The offeror is to submit a fully compliant proposal to the following email address: pfort@blm.gov.

· Questions due April 7th at 10:00 MT

· Proposals due April 17th at 10:00 MT

· Award Selection: Lowest Price Technically Acceptable

· Magnitude: $250,000 -- $500,000 Project Scope:

· Bid items and Drawing Review

· Lump Sum bid items.

· Drawing package includes work that was completed in phase 1. Phase 2 work is specifically bid item 1 and 5-8.

· Difficulties encountered during phase 1 acquiring 50amp service electrical items – American Made, Long-lead items.

Project Milestones

· The Contractor shall begin performance within 10 calendars days and complete it within 150 days from Notice to proceed.

· Seasonal delays for this project is 0 days.

· Contract Performance timeline -- 05/01/2023 to 12/15/2023

· Performance period based on campground being closed to public use from 05/15/2023 until 10/15/2023.

· The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding government holidays.

· This conflicts with Section 011000 – Summary of the Specifications, 1.3. Use of Premises, which states Schedule operations so that Work is conducted during regular office hours which are 7:00 a.m. – 7:00 p.

Delivery/Progress Items:

· Work Item COR reports – pay items, progress, workers and equipment, discussion items.

· Payrolls and Invoices

· Email to COR for pre-acceptance

· IPP

· Liquidated Damages - $900/day Specifications/Drawings (Addendum):

· Work items (group schedules) to be completed concurrently staring with schedule 1 an ending with schedule 4.

· All camp sites will be closed 5/15/2023 – 10/15/2023, to provide for safety as work progresses.

· One or Two camp hosts will be on-site throughout the project to assist with public interaction. Contractor will need to work with camp hosts with impact communications and providing for camp host utilities and safety.

Questions and Answers:

Q1: Can workers camp at the site during construction work since the campground will be closed?

If the contractor is allowed to camp at the campgrounds, can the work hours be increased to allow construction work from 7:00am to 5:00pm A1: In discussion with the Recreation Planning team, the contractor may camp during the construction work; however, they will need to ensure the campgrounds are kept clean. Additionally, they will need to collect and remove all garbage as well as have the vault toilets pumped, bring in a port-a-toilet to use, or utilized their camper trailer functions.

Work starting at 7:00am and ending at 5:00pm is acceptable. This will be modified in the contract at time of award.

Q2: Is there a specific brand of pedestal, panel, or transformer that we prefer?

A2: We require that they meet the spec and are made in America but do not have specific brand that we require. If all items were equal, we would prefer to have equipment that matched those previously installed in phase 1 (brand discussed below) for future serviceability.

Transformer = Hammond Power Solutions, Panel = Eaton, Pedestal = Siemens/Talon Q3: From the panel to the pedestal, is that direct bury or within conduit.

A3: As shown in pedestal detail, there is 1” RGS conduit at the pedestal with a min 24” cover. Per drawing notes, conduit must be provided where buried under roadway and all locations where wiring penetrates ground surface. Otherwise, direct bury is acceptable for run between pedestals and panel. ------------------------------------------------------------------------------------------------------------------------------------------ Q4: From the panel to the pedestal, is that direct bury or within conduit.

A4: As shown in pedestal detail, there is 1” RGS conduit at the pedestal with a min 24” cover. Per drawing notes, conduit must be provided where buried under roadway and all locations where wiring penetrates ground surface. Otherwise, direct bury is acceptable for run between pedestals and panel.

Q5: Are the drawings for the existing water lines/system available to ensure they lines are not impacted during boring for electrical conduit installation?

A5: The original installation drawings from 1995 which include some red-line modifications, will be available electronically. They are generally reliable; however, they cannot be guaranteed 100% accurate.