Attachment_1_-_Statement_of_Work.pdf

Scope of Work:

Ute Ethnographic Technical Transcriptions

Bureau of Land Management (BLM) White River Field Office (WRFO)

I. PURPOSE

The Purpose of this project is to transcribe 15 hours of interviews with the late Clifford Duncan, representative and consultant for the Ute Indian Tribe of the Uintah and Ouray Reservation’s

Cultural Rights and Protection Office.

II. STATEMENT OF WORK

Background: During archival research completed by BLM-WRFO and Living Heritage

Anthropology for the Piceance Ethnography Project, multiple recordings of the late Clifford

Duncan were discovered. Mr. Duncan was a spiritual leader and consultant for the Ute Indian

Tribe of the Uintah and Ouray Reservation’s Cultural Rights and Protection Office. Mr. Duncan previously made several visits to the Piceance study area and initial review of the recordings indicate that they contain information that would be invaluable for the draft report for the ongoing Piceance Ethnography study as well as the pending Ethnographic Management Plan.

This transcription effort would “create baseline data to share with tribe,” one of BLM’s primary goals of the overarching ethnography, and thereby result in project and tribal benefit.

General Description of Work: The Contractor will transcribe an approximate 15 hours of

Clifford Duncan’s interviews/recordings. This full effort will include file management, editing, coordination with BLM, and associated administrative costs, etc., at a period not to exceed 12 months from the date of contract award, as funding allows for Option Task 3 (described below).

Completion of the Mr. Duncan transcriptions would include:

1. Co-authoring a Memorandum of Understanding with the BLM-WRFO (Task #1) addressing the highly sensitive nature of these audio files and transcriptions, which are not to be distributed or retained by the Contractor for any reason. Under this pending agreement the Contractor shall delete all record of the original ethnographic audio files and pending transcriptions upon the BLM’s final acceptance of each associated deliverable.

2. Developing a technical transcription of ~15 hours of Mr. Duncan recordings; most only a few minutes in length each. Transcriptions will cover recordings in the English language

(estimated 13 hours of audio) and Ute language (estimated 2 hours of audio of Northern

Ute dialects). BLM will coordinate with the Tribal Historic Preservation Officer (THPO) of the Ute Indian Tribe of the Uintah & Ouray Reservation to review and edit transcription deliverables prior to final acceptance.

Completion of this project will be done in a phased approach as detailed in Tasks 1 & 2 through Option

Task 3.

Contractor Furnished Material:

The Contractor will furnish qualified personnel (See 43 CFR 7.8 and BLM Manual 8150.2) and equipment needed for the project. The qualifying Contractor will have a Master's or PhD in Cultural Anthropology or Linguistics, who will either conduct or directly supervise the technical transcription, and will have experience using the international phonetic alphabet. The qualified Contractor must also demonstrate previous experience (minimum of two examples) working directly with Ute Tribal

Representatives to complete technical transcriptions of the Ute language/dialect(s). Previous experience with the Ute Tribes must include at least one example of such work with Ute Indian Tribe of the Uintah & Ouray Reservation.

BLM Furnished Material:

BLM White River Field Office (WRFO) will provide access to the audio (mp4) files for transcription.

The WRFO staff archaeologist will also be available to help answer questions and to otherwise help facilitate this project.

Duration of the Project:

The project will continue until the transcriptions are completed, as funding allows for Option Task 3 within the project target dates summarized in the Bid Estimation Sheet below.

Work Schedule:

The estimated contract schedule for Task 1, Task, 2 and Option Task 3 is described in the table below.

BID ESTIMATION SHEET

Task Task Description Target Date Estimated

Hours

Unit

Price

Total

Estimated

Price

Task 1 Complete MOU with BLM-WRFO regarding sensitivity and confidentiality of the transcription files.

BLM WRFO will provide a pre-drafted MOU for Contractor review/editing upon award of this contract. Final MOU will be reviewed and signed by both parties prior to BLM sharing the 15 hours of recordings to initiate transcriptions with Contractor.

September 22, 2023 to October 21, 2023

8 hours

Task 2 Transcription and organization of the first 7 hours of Mr. Duncan recordings.

BLM will coordinate review of draft deliverables with the Ute Indian Tribe of the Uintah & Ouray Reservation THPO prior to final acceptance.

October 21, 2023 to

September

21, 2024

60 hours

Option Task 3

Transcription of the remaining ~8 hours of Mr. Duncan recordings. BLM will coordinate review of draft deliverables with the Ute Indian Tribe of the Uintah & Ouray Reservation THPO prior to final acceptance.

October 21, 2023 to

September

21, 2024

80 hours

I. PERFORMANCE

Safety Equipment:

The Contractor must provide a safety protocol and procedures.

Security and Safety:

The Contractor will ensure compliance with all applicable security regulations, and all Program security operations requirements, for facility access, and handling of materials.

The Contractor must comply with local security requirements for entry and exit control for personnel and property at the Government facility.

The work performed under this task order shall be unclassified.

Sensitive and Non-Public Agency Data:

Data provided to the Contractor may contain sensitive information. Therefore, no data/materials provided to the Contractor may be made available to parties/individuals outside of the BLM and/or Contractor’s employees without clear written approval by the BLM. This shall be further addressed in the pending MOU (Task 1).

Performance Standards:

The Contractor shall follow all established BLM, DOI, laws, regulations, guidelines, processes and procedures.

Government Furnished Property:

All equipment, documents, etc. furnished by the government will be required to be returned to the government upon completion of the contract.

Payment:

The Contractor will be paid upon completion of the Base Tasks (1 & 2) and Option Task (3) upon receipt of deliverables for each task. Meeting(s) will be held as needed between the

Contractor and the COR(s) to facilitate communications, progress of contract, and the need of any work corrections, extensions, holdovers, or modifications.

Deliverables:

At the end of the Base Task #2 performance period and the Option Task #3 performance period, a final draft will be submitted to WRFO for review and subsequent payment. Payment for each task (2 & 3) is contingent upon BLM review and acceptance of these deliverables.

As shall be accounted for in the MOU (Task #1), all data and products created and produced by

Contractor will be delivered to the BLM. The Contractor shall not retain any permanent copy of these records upon BLM acceptance of each Task deliverables.

Inspection/Acceptance:

Inspection/Acceptance of all service performed in accordance with this contract for purpose of initiating Contractor payment shall be by the COR.

The BLM COR or PI designated by the CO shall make periodic inspections of the project as a basis for payment and recommendations for adjustments in work quality while work is in progress.

All deliverables will be reviewed by BLM PI, subject matter experts (SME), and COR. Items will either be reviewed upon completion, monthly, or upon request of payment by the

Contractor.

Authority:

Notwithstanding any of the other provisions of this contract, the CO shall be the only individual authorized to:

(a) Accept nonconforming work,

(b) Waive any requirement of this contract, or

(c) Modify any term or condition of this contract.

Each contractor employee shall be provided, and shall wear in plain sight, an identification badge which clearly indicates they are a contractor employee.

Key Personnel:

(a) The Contractor shall assign to this contract the following key personnel who will have the full authority to act on behalf of the Contractor during performance of efforts hereunder:

To be determined during negotiations (Individual names shall be included in the resultant contract as an attachment. Revisions in accordance with the provisions of this clause will be made by superseding letters to be included as a bilateral contract modification)

Supervision shall be the responsibility of the Contractor. Any Contract employee problems in performance, attendance, or other personal problems shall be referred to the

On-Site Supervisor to be referred on to the Contractor.

(b) The Contractor shall make no substitutions of those personnel unless the substitution is necessitated by illness, death, termination of employment, or otherwise approved by the CO. The

Contractor shall notify the CO within 15 calendar days after the occurrence of any of these events and provide information required by paragraph (c) below. After the initial year, the

Contractor shall submit the information required by paragraph (c) to the CO at least 15 calendar days prior to making any permanent substitution.

(c) Substitution of key personnel shall require the written approval of the CO. The Contractor shall provide an explanation of the circumstances necessitating the proposed substitution, complete resumes for the proposed substitutes, and any additional information requested by the

CO. Proposed substitutions should have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The key listing of personnel shall be modified by superseding letters as a bilateral contract modification as stated in (a) above.

(d) The Government reserves the right to refuse any contractor employees recommended or referred by the Contractor.

Professional Standards and Ethics:

All personnel furnished by the Contractor shall be fully qualified for the services they are assigned. If any services performed by an individual do not conform to the contract requirements, or jeopardize successful performance of the contract, the CO may require the

Contractor to immediately remove the individual from the contract at no additional cost to the

Government. The Contractor shall conduct only business covered by this contract during period paid for by the Government and shall not conduct any other business on Government premises.

Contractor employees assigned to this contract shall not solicit business that may be within the scope of this contract.

Pay and Benefits:

(a) Regular hourly rates shall include fringe benefits, G&A, and overhead.

(b) Holiday pay and vacation time shall be in accordance with the Wage Determination, and all revisions made to those Wage Determinations as they become effective.

(c) Contractor personnel are not entitled to administrative leave for such functions as picnics, blood drives, luncheons, dedications, etc.

(d) Contractor employees are not eligible to receive monetary awards from the Government.

Certified Employee Time Records:

The Contractor shall maintain certified employee time records for the life of the contract. The records shall consist of a daily time log for each employee. The log shall be signed or initialed and certified as correct by the employee and the On-Site Supervisor. The time records for the period covered by an invoice shall be submitted with the invoice.

Hold Harmless and Indemnification Agreement:

The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the

Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

Contraction Officer’s Representative (COR):

The COR(s) will be appointed by the CO upon award of the contract and/or Task Orders issued hereunder. The COR(s) will serve as the primary technical contact between the BLM and the contractor. In this role the COR(s) will provide any specialized instructions to the Contractor regarding the Statement(s) of Work, arrange pre-work conferences as necessary, and coordinate the review and acceptance of all tasks/services under individual task orders. The COR(s) do not have the authority to modify, or in any way amend the prices, terms, or conditions of this contract or any task orders issued hereunder without the prior written consent of the CO.

Technical Direction:

(a) Technical direction must be within the scope of work stated in the contract. The COR does not have the authority to, and may not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the contract clause(s) entitled "Changes", located in

Section C of the contract;

(3) Causes an increase or decrease in the total price or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(b) The term "technical direction" is defined to include:

(1) Directions to the Contractor which redirect the contract effort, shifts work emphasis between work areas or tasks, require pursuit of certain lines of inquiry fills in details or otherwise serves to accomplish the contractual Statement of Work.

(2) Providing written information to the Contractor which assists in the coordination of budget, projects, or guidance related to Healthy Landscapes, or technical portions of the work description.

(3) Review, and where required by the contract, approval of technical reports, and technical information to be delivered by the Contractor to the Government under the contract.

(c) Technical directions can be issued in writing or verbally by the COR.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this article and within his authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the

COR falls within one of the categories defined in (a)(1) through (5) of this clause, the Contractor shall not proceed but shall notify the CO in writing within five (5) working days after receipt of any such instruction or direction and shall request the CO to modify the contract accordingly.

Upon receiving the notification from the Contractor, the CO shall:

(1) Advise the Contractor in writing within thirty (30) days after receipt of the

Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the "Changes" clause, located in Section C, of the contract;

(2) Advise the Contractor within a reasonable time that the Government shall issue a written change order;

(3) Rescind the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within the scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the clause entitled "Disputes", incorporated by reference in FAR 52.212-4 Contract Terms and Conditions -- Commercial Items in Section C.

II. KEY OFFICIALS

Bureau of Land Management, White River Field Office

Contracting Officer’s Representative Project Inspector/Technical Reference

Matt Dupire, COR Lukas Trout, Archaeologist

(970) 878-3839 mdupire@blm.gov

(970) 878-3809 ltrout@blm.gov

Bureau of Land Management, Colorado State Office

Contracting Officer

Kerry Spetter

(970) 244-3183 kspetter@blm.gov

Contracting Specialist Anthony Morales

(303) 239-3630 amorales@blm.gov mailto:mdupire@blm.gov mailto:ltrout@blm.gov mailto:rhall@blm.gov