Attch_6_Amend_0002_Pre-Bid_Meeting_Attendees_Site_Tour_Notes_0002.pdf

RESER DAM RECONSTRUCTION

Solicitation No: 140L0621R0024 – Amendment 0002 Pre-Bid Meeting Attendees & Site Tour Notes

Reser Dam Reconstruction Pre-Bid Conference Attendees & Site Tour Notes

August 5, 2021, 9:30 AM – 11:30 AM, 1:00 PM – 1:30 PM Havre BLM Field Office Main Conference Room, 3990 Highway 2 West, Havre MT 59501, Reser Dam

Solicitation Number: 140L0621R0024

All contractors signed in.

Introduced Ken Koncilya, Contracting Officer’s Representative (COR); Amy Darlinton, Construction Engineering Services (COR); Greetchen Jeremie, Contract Specialist (CS); and Jennifer Rodman- Snyder, Contracting Officer (CO). Other attendees as indicated on sign-in sheet provided introductions.

Greetchen Jeremie reviewed the solicitation:

• Questions shall be communicated via email to Contracting Office and posted via solicitation amendment.

• The Solicitation No. is 140L0621R0024 and the type of construction is Heavy.

• Small Business set-aside applicable.

• Limitations on Subcontracting apply. The prime contractor shall perform at least 15% of the work, excluding material costs.

• Bidders shall provide a 20% bid guarantee.

• The successful offeror must submit 100% performance and payment bonds within 10 days of contract award.

• Construction wage rates apply to the project and are attached to the solicitation.

• Questions are due to Contracting Office by August 12th, 2 pm, MDT. Questions shall be transmitted via email; questions will not be accepted over the phone. The Contracting Office will answer questions via Q&A solicitation amendment.

• Bids are due August 23rd at 2 pm MDT.

• The Period of Performance (PoP) is 169 calendar days and work shall begin within 7 days after the Notice to Proceed is received.

RESER DAM RECONSTRUCTION

Solicitation No: 140L0621R0024 – Amendment 0002 Pre-Bid Meeting Attendees & Site Tour Notes

• PoP based on working hours between 7:30 am and 5:30 pm, Sunday through Saturday, excluding holidays. Advanced CO approval required to work outside of these constraints.

• Lowest Price Technically Acceptable (LPTA) selection to be made on best value criteria.

• Offerors are encouraged to read Sections L and M of the solicitation.

• Offerors shall acknowledge and sign solicitation amendments.

• Blaine County is in Stage 1 fire restrictions. No smoking outside vehicles and motorists are required to stay on roads and trails.

Ken Koncilya reviewed the plans a sheet-by-sheet basis and reviewed each section of the specifications. Review included:

• Livestock grazing is leased this year and it is undetermined if livestock grazing will occur next year.

• Temporary fencing may be needed around parts of the project. Fence posts shall be salvaged and provided to owner.

• Proctors are available in the technical specifications and additional material testing will occur by the government through a A/E task order.

• Anticipate and note the large concrete cutoff walls in the existing outlet works. The contractor may bury concrete demolition material onsite in approved areas but shall dispose of all other debris as described in the specifications.

• The Period of Performance for this contract is 169 days. Review Solicitations Sections L and M for bidding information and evaluation factors.

The office review meeting was concluded at 11:30 am. The site tour began at 1:00 pm. Site tour attendees included: Ken Koncilya, Amy Darlinton, Tyler Youderian, Dan Moxley, and Claire Moxley.

Ken Koncilya reviewed the site, including the outlet works replacement, stilling basin replacement, embankment reconstruction, fencing modifications, erosion protection, historic dam site, and existing dam deficiencies.

The site tour was concluded at approximately 1:30 pm.

Questions received and responses provided at the site visit are included in Attachment 7.