Sol_140L0125Q0006_Amd_0003.pdf

(x)

140L0125Q0006 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LWA

Washington DC 20003 20 M Street SE

BLM ACQ & FA (WO855)

02/19/20250003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/19/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This Amendment 3 (Three) is issued to provide Answers to Received Questions by 3/6/2025; to provide the revised SOW, Attachment 5 and the List of Companies attended both site visits

(2/27/2025 & 3/5/2025).

The deadline for the quotes remains the same: 3/10/2025 @ 4:00 PM ET.

This RFQ does not commit the Government to pay any costs for the preparation and submission of a proposal in response to this RFQ announcement. All questions concerning this RFQ shall be directly submitted to Oksana Rollins @ orollins@blm.gov.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Nathan Roush

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation # Company’s Name:

Questions Template

Item Page

No.

Paragraph

Ref/Sentence

Question/Comment Government Response Solicitation

Change

1 What fence is to be replaced?

a. Meadowood TH – All fence present on site.

b. Run TH – All fence present on site with the addition of a small section currently without fence.

2 What dimensions are required for fence material?

Following all specs listed in SOW:

• Rails shall be 1” x 6” rough oak boards.

• Pressure treated half-round fence posts, no smaller than 3x6 in diameter.

• corner posts shall be no less than 6-inch full round posts.

• Gate posts shall be no less than 8-inch full round posts.

3 Should existing 4x4 fence posts be replaced with 4x4 fence posts?

No, all new fence post will be half-rounds. Only the gate posts and corner posts are full round, but all other posts are half-round.

4 Should existing 3 rail fence be replaced with 3-rail?

No, all new fences will be 2-rail.

5 Do fence post need to be Oak or can they be Pine or other material?

Fence posts can be either oak or pine.

6 Are new gates and gate hardware needed?

Gate and gate hardware at both trailheads will be retained and rehung on new gate posts.

Solicitation # Company’s Name:

Item Page

No.

Paragraph

Ref/Sentence

Question/Comment Government Response Solicitation

Change

7 Will the gate and gate hardware need to be painted?

Yes, the gate must be painted with black rust preventative paint.

8 What type of paint should be used? Black Asphalt Paint

9 Is approximate linear feet in SOW accurate?

Directed vendor reps to validate linear feet during site visit.

10 Is the project funded or under threat of losing funding?

Project is currently funded. No knowledge of losing funding.

11 Several questions about the timeline of the project – when would work occur?

Estimated timelines are provided in the SOW, p. 2 under A 4. Schedule. The work will start upon the award and when the NTP is issued.

12 Are there any other options that are acceptable for the 8-inch round gate post?

ie: 8x8 post

6x6 post

6” round post.

No, gate posts should be no less than 8in full round posts.”

13 Do you have a site map indicating the fence lines?

Please see the attached document “Attachment 5 –

Site Map with Fence Lines”. The map is rough.

14 How many corner posts? 3 corner posts at Giles Run Trailhead, 2 Corner

Posts at Meadowood Trailhead

15 How many gates will need to be rehung?

Two (2) gates

16 How many coats of paint? Two (2) coats of paint.

Attachment 5

SOLICITATION NO: 140L0125Q0006

Fencing Replacement at the Giles Run Trailhead and Meadowood Connector Trailhead

Parking Areas

Site map indicating the fence lines

Meadowood Trailhead:

Attachment 5

Giles Run Trailhead:

Attachment 1 - Revised

Statement of Work

Summary:

The primary purpose of this SOW is for the replacement of fencing at the Giles Run Trailhead parking area and the replacement of fencing at the Meadowood Connector Trailhead parking area at Meadowood Special Recreation Management Area (SRMA).

A. General

1. Scope – Furnish all equipment, materials, labor, and transportation necessary to complete the removal and replacement of CCA treated oak post and oak board fencing at the Giles Run

Trailhead Parking area and the replacement of fencing at the Meadowood Connector Trailhead parking area at Meadowood Special Recreation Management Area, located in Fairfax County, Virginia.

Task 1: Remove and haul away existing posts and rail fencing and associated hardware.

Task 2: Install new post and rail fencing.

Giles Run Trailhead: approximately 255 linear feet

Meadowood Trailhead: approximately 345 linear feet

Validation of linear feet shall be completed by contractor during site visit, prior to quote submission deadline.

Contractor shall construct the post and rail fence meeting the following specifications:

• Fence shall be no less than 32 inches above ground level.

• The bottom rail shall not be less than 10-inches from the ground but not higher than 12 inches of clearance.

• Open space between rails no greater than 10.5 inches.

• Rails shall be 1” x 6” rough oak boards.

• Pressure treated half-round fence posts, no smaller than 3x6 in diameter, are required;

corner posts shall be no less than 6-inch full round posts.

• Gate posts shall be no less than 8-inch full round posts. Gate posts shall be at least 60 inches above ground level.

• Gates and gate hardware present at location(s) shall be removed and retained; gates shall be re-hung on new gateposts.

• Line posts are recommended to be set into the ground no less than 24-inches.

• Corner and gate posts are required to handle greater loads and shall be set no less than

36-inches.

Attachment 1

• All posts shall be set in predrilled holes with displaced soil to be highly compacted around the post, resisting post movement. If additional material for compaction around post is needed, masonry sand shall be used.

• Fasteners used to adhere rails to posts shall be secure and smooth without jagged parts.

• A pressure-treated wood post is required. Additional preservative, black asphalt fence paint, must also be properly applied.

• Posts and rails shall be painted with a black asphalt fence paint, in a manner thoroughly coating the wood to protect the wood from the environmental elements.

• Gates shall be painted with the black rust preventative paint. 2 coats of paint shall be applied.

A = 1” x 6” oak board

B = 6” ½-round post

2. Locations – Project work areas are at: Giles Run Trailhead, 10207 Old Colchester Rd and

Meadowood Trailhead, 10324 Belmont Blvd, in Fairfax County, Virginia.

3. Site Visit – Contact the Project Manager to arrange a site visit at the Project Office, 10406

Gunston Road, Lorton, VA 22079. The Point of Contact for the project is the Project Manager

Sam Cox (skcox@blm.gov).

4. Schedule – Work shall be scheduled, to include times and locations on the project, and preapproved by the Project Manager.

• Estimated Work Timelines*

a. Removal and proper disposal of old fence and associated hardware: 10 Days

b. Install of new fencing rail and posts: 15 Days

c. Paint of new fencing rail and posts: 10 Days mailto:(skcox@blm.gov

*Estimated Days are approximate only

5. Pre-Work Conference – Prior to the start of any work, the Contracting Officer will schedule and conduct a virtual “Pre-Work Conference”. The Contractor’s Project Manager and Quality

Control Personnel will attend this meeting. This conference will be held at a date and time agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Contracting Officer and the

Project Manager to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the

Contractor. This conference will allow the Contractor an opportunity to ask questions about the

Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference, the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and the Project Manager.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Modified Activity Hazard Analysis (Submitted & accepted prior to start of work on site)

iv. Contractor’s Equipment

v. Correspondence, Communication and Administrative Procedures.

vi. Invoice and payment.

6. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

7. Security – The contractor will comply with all established security policies on government property. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

8. Contractor Conduct – Alcohol and firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

9. Payment – After final inspection and acceptance by the Government, the Contractor must submit an invoice in accordance with DOI-AAAP-0028 - Electronic Invoicing and Payment

Requirements - Invoice Processing Platform (IPP) (April 2013). Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing

Platform System (IPP).The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item.

B. Technical Requirements:

General Requirement:

1. Summary – Furnish all equipment, materials, labor, and transportation necessary to complete the removal and installation of fencing railing and post in Fairfax County, Virginia. The work includes performing field work.

2. Safety Requirements - All work shall be conducted in accordance with all applicable federal, state, and local safety and health requirements.

3. Required Personnel, Experience & Education –

a. Contract personnel are required to have OSHA 8-hour safety training.

b. This contract requires field work in remote wooded and shoreline locations, foot travel over un-even terrain, exposure to insects, poison ivy and possible inclement weather.

c. The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related service experience.

4. Accident Reporting – All accidents and near misses shall be investigated by the Contractor.

All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the Project Manager within 4 hours of the incident. Serious accidents shall be immediately reported to the Project Inspector.

5. Quality Assurance – The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

6. Requests for information – Requests concerning the work of this project should be directed to the Project Manager.

7. Submittals – Although the Government technically reviews work required by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The contractor’s work plan shall be completed in accordance with the applicable standards, submitted for review and accepted by the Government, prior to the commencement of any field activities.