ATV_Clauses_Provisions_Amend0001_0001.pdf

Amend0001 140G0326Q0214 PR0044054182 ATV

Request for Quotations

Requirement Description

The U.S. Geological Survey (USGS), Hawaiian Volcano Observatory (HVO), requires two (2) new four-wheel drive all-terrain vehicles (ATVs) to support access to remote volcano monitoring instrumentation sites throughout

Hawaii Island where road conditions or land-manager restrictions limit access by highway vehicles. The ATVs will also support off-road recovery, training, and simultaneous work in different regions.

a. All information submitted in response to this request is voluntary. The Government will not pay for any information requested nor compensate quoters for costs incurred in preparing a quotation.

Materials submitted to the Government for review will not be returned. This solicitation is a Request for

Quotations only and does not constitute an offer by the Government. Quotations submitted in response are not binding offers. Any resulting purchase order will constitute the Government’s offer and will become a binding contract upon the Contractor’s written acceptance or commencement of substantial performance.

b. This acquisition is conducted under FAR Part 12, Acquisition of Commercial Products and

Commercial Services.

c. The solicitation and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2026-01, effective 03/13/2026.

d. NAICS Code: 336999 All Other Transportation Equipment Manufacturing

e. Size Standard: 1,000

f. Award will be made on an all-or-none basis. Partial quotes will not be accepted.

g. Delivery shall be to USGS Hawaiian Volcano Observatory, 16-665 Milo Street, Unit C1, Keaau, HI 96749. In lieu of delivery, Government pickup at a dealer located within Hawaii County is acceptable. The Quoter shall clearly identify the proposed delivery or pickup arrangement.

h. Quoter shall be either:

1. The Original Equipment Manufacturer (OEM) of the ATV offered; or

2. A current dealer, distributor, or reseller authorized by the OEM to sell the offered ATV make and model in the United States.

Quotations from unauthorized resellers, brokers, gray-market sources, or other sellers that cannot demonstrate current OEM authorization will not be considered.

i. DELIVERY OR AVAILABILITY FOR GOVERNMENT PICKUP REQUIRED BY SEPTEMBER 15, 2026

1.2 Quote Submission Instructions

a. State the country of manufacture.

b. Include a firm, fixed price for two (2) new ATVs, inclusive of the vehicles, required equipment, OEM accessories, dealer preparation, assembly, and all other costs necessary to provide fully operational units. If delivery is proposed, include all freight, shipping, and delivery costs. If Government pickup is proposed, clearly identify the dealer location within Hawaii County.

c. Clearly demonstrate compliance with requirements in the attached technical requirements/salient characteristics and identify what requirements can or cannot be met.

d. Identify the brand, make, model, model year, manufacturer part/model numbers, and place of manufacture for the proposed ATV and major accessories.

e. Provide manufacturer descriptive literature, specification sheets, or other technical documentation sufficient for the Government to evaluate compliance with each salient characteristic.

f. Provide warranty information, including warranty duration, warranty coverage, warranty process, and authorized warranty/service support available for the proposed ATV, including Hawaii-based or regional support if available.

g. State the proposed delivery or Government pickup arrangement and the date the ATVs will be delivered or available for pickup. The required date is September 15, 2026.

h. Provide documentation demonstrating that the Quoter is the OEM or a current OEM-authorized dealer, distributor, or reseller for the offered ATV. Acceptable documentation may include an OEM authorization letter or certificate, OEM dealer/reseller listing, or other manufacturer documentation sufficient for the Government to verify authorization.

i. Offerors shall provide UEI with quote submission.

j. Quotes must remain valid for a minimum of 30 calendar days after RFQ closing.

k. Submit quotes via email to: Joel Berberena, Contracting Officer, joel_berberena@ios.doi.gov.

2. Technical Requirements / Salient Characteristics

NOT A BRAND NAME REQUIREMENT, EQUIPMENT REQUESTED SHOULD AT A MINIMUM MEET THE

SALIENT CHARACTERISTICS PROVIDED.

2.1 Engine & Drivetrain

• Four-wheel drive (4WD) all-terrain vehicle (ATV).

• Liquid cooling system.

• Engine displacement: between 500cc and 600cc.

• Electronic Fuel Injection (EFI) required.

• Fuel type: gasoline.

• Transmission: automatic with reverse.

• Drive system: selectable 4WD/2WD.

• Front locking differential required; an auto-sensing locking differential is acceptable.

• Selectable high and low range gearing required.

• Drive shaft driven axles required; no chain or belt drives.

• Front and rear independent suspension required.

• Power steering required.

2.2 Dimensions

• Minimum 9-inch ground clearance.

• Maximum wheelbase: 52 inches.

• Maximum vehicle width: 48 inches.

• Fuel capacity greater than 3.5 gallons.

• Turning radius must be less than 12 feet.

2.3 Additional Feature Requirements

• 12V accessory outlet required.

• Handlebar-attached headlamp required.

• Front rack capacity greater than 85 pounds.

• Rear rack capacity greater than 160 pounds.

• Wheels: 12-inch steel wheels.

• Front tires: 25 x 8-12.

• Rear tires: 25 x 10-12.

2.4 Towing / Recovery

• ATV shall allow for mounting of a front winch. A front winch is not required unless included as manufacturer-standard equipment.

• Rear 2-inch towing receiver required.

2.5 Compliance / Safety

• New equipment only. Used, refurbished, reconditioned, rebuilt, or gray-market equipment will not be accepted.

• Vehicle shall meet all manufacturer-standard safety requirements for the proposed model.

• Vehicle shall include all manufacturer-standard operator warnings, guards, and safety features.

• Vehicle shall include VIN/serial number, manufacturer documentation, and certificate of origin/title/MSO or equivalent ownership documentation as applicable.

2.6 Warranty / Documentation

• Minimum one (1) year manufacturer warranty required.

• Quote shall identify the warranty period, warranty coverage, and process for obtaining warranty service.

• Quote shall identify authorized service/warranty support available for the offered ATV, including any available

Hawaii-based or regional authorized service provider, if applicable.

• Contractor shall provide owner/operator manuals, maintenance manuals or maintenance guidance, warranty documents, keys, certificate of origin/title/MSO or equivalent ownership documents, and any other documentation required for Government use and maintenance.

3. Local Clauses

DOI-AAAP-0028 V4 Electronic Invoicing and Payment Requirements - Internet Payment Platform

(IPP) (February 2021)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s

Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions—Commercial Products and Commercial Services included in commercial item contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: None.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact, as listed in SAM, will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis within 3–5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the

IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its quotation.

GS0231 Technical Liaison - Technical Clarification (DEC 2024)

(a) The performance required herein shall be subject to the technical clarification of the Technical

Liaison (TL) as identified below. As used herein, “technical clarification” is defined as communication to help the contractor fully understand the requirements.

(b) The Technical Liaison is not delegated any Contracting Officer’s Representative responsibilities.

(c) The Technical Liaison may not modify the requirements in any way. All modifications must be authorized by the Contracting Officer.

(d) The contractor shall immediately notify the Contracting Officer, in writing, if they believe the

Technical Liaison is directing work outside the requirements of this contract. The contractor may not be reimbursed for any work outside the requirements of this contract.

(e) The Technical Liaison assigned for this contract is:

Name: Kevan Kamibayashi Telephone Number: (808) 967-8836 Email: kevank@usgs.gov USGS Hawaii Volcano Observatory 16-665 Mio Street Unit C1 Keaau., HI 96749

(f) Only the Contracting Officer may designate a new Technical Liaison.

GS0301 General Requirements (JUL 2001)

The contractor shall furnish all facilities, labor, materials, equipment, OEM accessories, dealer preparation, assembly, documentation, warranties, and incidental items necessary to provide the ATVs in accordance with the terms and conditions herein and the specifications set forth in the Technical Requirements / Salient

Characteristics. When contractor delivery is proposed, the contractor shall also furnish all freight and delivery necessary to the Government delivery location.

GS1131 Unilateral Deobligation of Unexpended Funds (MAY 2013)

The contractor shall submit all invoices under the award no later than 90 calendar days after the period of performance has expired, unless a request for extension has been submitted to the Contracting

Officer. After 120 days has passed since the expiration of the performance period, the Government reserves the right to issue a unilateral modification deobligating any unexpended funds, and to initiate closeout procedures.

GS1338 Notice to the Government of Delays (JUL 2001)

In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the Contracting Officer and the COR, if one has been designated, in writing, giving pertinent details. This data shall be informational only in character. Notice under this provision shall not be construed as a waiver by the

Government of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

GS2101 Inquiries (NOV 2020)

Offerors are instructed to contact only the Contracting Officer Joel Berberena at

[joel_berberena@ios.doi.gov for information about any aspect of the solicitation. Prospective offerors are cautioned against contacting Government technical personnel in regard to this solicitation prior to award of this procurement. If such a contact occurs and is found to be prejudicial to competing offerors, the offeror making such a contact may be excluded from award consideration. Questions should be worded so as to avoid disclosing bid strategies or proprietary solutions. Questions and answers to questions will be provided to all offerors being solicited.

Questions must reference the solicitation number and must be submitted no later than August 27, 2026 at 0500 (5AM) Pacific time. Questions submitted after the designated date and time will not be answered.

4. FAR Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.252-6 Authorized Deviations in Clauses (Nov 2020)

The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

Clause Description Date / Deviation

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 [DEVIATION]

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Jan 2017 [DEVIATION]

52.204-13 System for Award Management—Maintenance Oct 2018 [DEVIATION]

52.204-19 Incorporation by Reference of Representations and Certifications

Dec 2014 [DEVIATION]

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

Nov 2015 [DEVIATION]

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

Nov 2023 [DEVIATION]

52.219-6 Notice of Total Small Business Set-Aside Nov 2020 [DEVIATION]

52.219-28 Postaward Small Business Program Rerepresentation Jan 2025 [DEVIATION]

52.222-3 Convict Labor Jun 2003 [DEVIATION]

52.222-19 Child Labor—Cooperation with Authorities and Remedies

Mar 2026 [DEVIATION]

52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 [DEVIATION]

52.222-50 Combating Trafficking in Persons Nov 2021 [DEVIATION]

52.222-90 Addressing DEI Discrimination by Federal Contractors Apr 2026 [DEVIATION]

52.223-23 Sustainable Products May 2024 [DEVIATION]

52.225-1 Buy American—Supplies Oct 2022 [DEVIATION]

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

May 2024 [DEVIATION]

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 [DEVIATION]

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Mar 2023 [DEVIATION]

52.233-3 Protest After Award Aug 1996 [DEVIATION]

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 [DEVIATION]

52.240-91 Security Prohibitions and Exclusions Nov 2025 [DEVIATION]

52.243-1 Changes—Fixed-Price Aug 1987 [DEVIATION]

52.244-6 Subcontracts for Commercial Products and Commercial Services

Oct 2025 [DEVIATION]

52.247-34 F.o.b. Destination Jan 1991

52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer

5. Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.252-5 Authorized Deviations in Provisions (Nov 2020)

The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

Provision Description Date / Deviation

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements— Representation

Jan 2017 [DEVIATION]

52.204-7 System for Award Management—Registration Nov 2024 [DEVIATION]

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations—Representation

Nov 2015 [DEVIATION]

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law

Feb 2016 [DEVIATION]

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

Sep 2023 [DEVIATION]

52.212-2 Evaluation—Commercial Products and Commercial Services Aug 2025 [DEVIATION]

52.219-1 Small Business Program Representations Feb 2024 [DEVIATION]

52.225-2 Buy American Certificate Oct 2022 [DEVIATION]

52.225-18 Place of Manufacture Aug 2018 [DEVIATION]

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

Nov 2025 [DEVIATION]

52.212-2 Evaluation—Commercial Products and Commercial Services (DEVIATION AUG

2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible

Quoter whose quotation conforms to the solicitation, is technically acceptable, and offers the lowest evaluated price.

The following factors will be used to evaluate quotations:

1. Technical Capability

Technical Capability will be evaluated on an acceptable/unacceptable basis. To be rated technically acceptable, the quotation must demonstrate that the offered ATV meets all salient characteristics stated in the solicitation. The

Government will evaluate the quoted make, model, specifications, product literature, warranty information, delivery or pickup arrangement within required delivery timeframe, and any completed compliance information submitted with the quotation.

Failure to provide sufficient technical documentation to determine compliance with the solicitation requirements may result in the quotation being rated technically unacceptable.

The Government will also evaluate whether the Quoter is the OEM or a current OEM-authorized dealer, distributor, or reseller for the offered ATV. Failure to demonstrate or permit verification of current OEM authorization will result in a technically unacceptable rating.

2. Price

Price will be evaluated for reasonableness. The evaluated price will be the total firm-fixed price for two ATVs, including required equipment, dealer preparation, assembly, and all other quoted costs. When contractor delivery is proposed, the evaluated price will include freight, shipping, and delivery.

(b) Options. Not applicable.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

END OF CLAUSES, AND SOLICITATION PROVISIONS